HomeMy Public PortalAbout03/02/2016 City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F M A R C H 2 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n M a r c h 2 , 2 0 1 6 , a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , a n d P u b l i c
S a f e t y D i r e c t o r E d B e l l a n d .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e F e b r u a r y 1 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
A n d e r s o n r e f e r e n c e d s e c t i o n t w o , p a r a g r a p h t h r e e , a n d s t a t e d t h a t h e d i d n o t r e m e m b e r
t h a t i n f o r m a t i o n b e i n g d i s c u s s e d .
M i t c h e l l n o t e d t h a t t h e i t e m w a s t a l k e d a b o u t b r i e f l y a s t h e i n f o r m a t i o n w a s n o t i n c l u d e d
i n t h e p a c k e t .
P e d e r s o n r e f e r e n c e d a n i t e m r e g a r d i n g t h e f i r e d e p a r t m e n t s a n d a s k e d i f t h a t w a s
d i s c u s s e d .
M i t c h e l l n o t e d t h a t t h e i t e m w a s d i s c u s s e d v e r y b r i e f l y .
I t w a s n o t e d i n s e c t i o n t w o , i t s h o u l d s t a t e , " . . . f i r e d e p a r t m e n t s d e p a r t m e n t . . . t h e i r i t s . . . . "
I n t h e s e c o n d p a r a g r a p h , i t s h o u l d s t a t e , " . . . f u t u r e p r o p o s e d c o n t r a c t a m e n d m e n t s . . . "
P r i o r t o t h e l a s t p a r a g r a p h , t h i s t i t l e s h o u l d b e i n s e r t e d , " I V . O t h e r M a t t e r s " . I t s h o u l d
a l s o s t a t e , " . . . h i g h w a y 1 2 _ " " . . . $ 5 , 0 0 0 . " " . . . M a y o r ' s M a y o r s ' . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e F e b r u a r y 1 6 , 2 0 1 6 s p e c i a l
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e F e b r u a r y 1 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 3 4 , i t s h o u l d s t a t e , " . . . t o o p e n . . . " O n p a g e t w o , l i n e 3 5 i t
s h o u l d s t a t e , " . . . t h e i r i t s . . . " O n p a g e t h r e e , l i n e 2 4 , i t s h o u l d s t a t e , " t h e i r t h e P l y m o u t h
C i t y C o u n c i l . . . " O n p a g e t h r e e , l i n e s 3 2 a n d 3 5 , i t s h o u l d s t a t e , " . . . t h e i r i t s . . . " O n p a g e
f o u r , l i n e 1 0 , i t s h o u l d s t a t e , " . . . a r e n o t n o a d d i t i o n a l f u n d s f o r u s e i n a v a i l a b l e f r o m t h e
M e t r o p o l i t a n C o u n c i l f o r t h e C o m p r e h e n s i v e P l a n p r o c e s s f o r M e d i n a .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e F e b r u a r y 1 6 , 2 0 1 6 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
M a r c h 2 , 2 0 1 6
V. CONSENT AGENDA (7:06 p.m.)
A. Approve Temporary Liquor License to Church of St. Anne at 200 Hamel
Road on August 28, 2016
B. Approve Temporary Liquor License to Wildlife Rehabilitation Center of
Minnesota at 3000 Hamel Road on August 13, 2016
C. Approve Amended and Restated City of Medina License for Collection and
Disposal of Residential Solid Waste, Recyclables, and Compostables with
Randy's Sanitation, Inc.
D. Approve Lawn and Grounds Services Agreement with Shaggies Lawn Care
E. Approve Cooperative Water Resources Management Project Joint Powers
Agreement Between Three Rivers Park District, City of Independence, City
of Medina and Pioneer -Sarah Creek Watershed Management Commission
F. Resolution No. 2016-15 Accepting Bids and Awarding the Contract for
Wellhouse No. 3 Addition Project
G. Approve Temporary Part -Time Planning and Building Assistant Job
Description and Authorize to Recruit and Hire to Position
Johnson referenced Item C and noted that the contract was updated per the Council
direction that was given at a meeting in February. He referenced Item G and advised
that the item was already included in the 2016 budget and is not an additional position.
Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:08 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer had nothing further to report.
C. Planning Commission
Finke stated that the Planning Commission will meet the following Tuesday to consider a
public hearing for an ordinance amendment regarding use of cement fiber board siding
in Uptown Hamel. He advised that the Commission will also consider a conceptual land
use map developed by the Steering Committee as well as a brief review of the Wealshire
of Medina Site Plan. He noted that the applicant would like to remove the underground
parking because of the cost.
Mitchell noted that he spoke with the applicant as well in attempt to clear up confusion
with sewer and water connection fees. He advised that Finke provided a document
which compared the development related charges for Medina to those of Bloomington
and noted that the costs overall were very similar in total.
VII. NEW BUSINESS
A. The Enclave at Brockton 6th Addition (7:12 p.m.)
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Medina City Council Meeting Minutes 2
March 2, 2016
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J o h n s o n s t a t e d t h a t t h i s p r o p o s a l i n c l u d e s t h e f i n a l 1 7 l o t s f o r t h e B r o c k t o n s i d e o f t h e
d e v e l o p m e n t , w h i c h i n c l u d e s 7 5 f o o t w i d e l o t s a n d t h e c o n s t r u c t i o n o f C y p r e s s C i r c l e
S o u t h .
F i n k e p r e s e n t e d t h e r e q u e s t f o r t h e f i n a l p h a s e o f t h e B r o c k t o n E n c l a v e d e v e l o p m e n t .
H e s t a t e d t h a t t h e p u r p o s e o f t h e F i n a l P l a t r e v i e w i s t o r e v i e w f o r c o n s i s t e n c y t o e n s u r e
t h e P r e l i m i n a r y P l a t a p p r o v a l a n d c o n d i t i o n s h a d b e e n m e t . H e s t a t e d t h a t t h e p l a n i s
e s s e n t i a l l y i d e n t i c a l t o w h a t w a s o r i g i n a l l y p r o p o s e d a n d n o t e d t h a t t h e r e p o r t i n c l u d e d
t h e c o m p l e t i o n d a t e s o f t h e c o n d i t i o n s s p e c i f i e d i n t h e P r e l i m i n a r y P l a t a p p r o v a l .
M a r t i n a s k e d i f t h e d e v e l o p e r h a d m e t t h e c o n d i t i o n s s p e c i f i e d i n t h e p r i o r a p p r o v a l s .
F i n k e s t a t e d t h a t t h e r e a r e m u l t i p l e p h a s e s u n d e r w a y a n d t h e r e f o r e t h e c o n d i t i o n s a r e
b e i n g m e t a s p r o g r e s s c o n t i n u e s t o b e m a d e . H e n o t e d t h a t t h e r e i s a f i n a n c i a l s u r e t y
b e i n g h e l d .
M a r t i n a s k e d i f t h e d e v e l o p e r i s s t i l l m a k i n g t h e p u b l i c i m p r o v e m e n t s s p e c i f i e d .
F i n k e n o t e d t h a t s o m e o f t h e i t e m s h a d b e e n p u s h e d t o l a t e r p h a s e s , b u t t h i s b e i n g t h e
l a s t p h a s e w i l l e n a c t t h o s e i m p r o v e m e n t s a s w e l l , s p e c i f i c a l l y t h e t u r n l a n e
i m p r o v e m e n t s f o r B r o c k t o n . H e n o t e d t h a t t h e r e a r e f i n a n c i a l g u a r a n t e e s b e i n g h e l d a s
r e q u i r e d b y t h e D e v e l o p m e n t A g r e e m e n t . H e n o t e d t h a t t h e C i t y w o u l d l i k e t o d e l a y
t h o s e u n t i l t h e c o n s t r u c t i o n t r a f f i c h a s d e c r e a s e d t o r e d u c e t h e a m o u n t o f w e a r a n d t e a r
o n t h e r o a d w a y s , a n d t h e r e f o r e a r e p u s h i n g t h a t c o n d i t i o n b a c k u n t i l 8 0 p e r c e n t
c o m p l e t i o n .
1 . R e s o l u t i o n N o . 2 0 1 6 - 1 6 G r a n t i n g F i n a l P l a t A p p r o v a l f o r t h e E n c l a v e a t
B r o c k t o n 6 t h A d d i t i o n
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a d o p t r e s o l u t i o n n o . 2 0 1 6 - 1 6 g r a n t i n g
f i n a l p l a t a p p r o v a l f o r t h e E n c l a v e a t B r o c k t o n 6 t h A d d i t i o n . M o t i o n p a s s e d
u n a n i m o u s l y .
2 . D e v e l o p m e n t A g r e e m e n t b y a n d b e t w e e n t h e C i t y o f M e d i n a a n d U . S .
H o m e C o r p o r a t i o n f o r t h e E n c l a v e a t B r o c k t o n 6 t A d d i t i o n
M o v e d b y C o u s i n e a u , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e d e v e l o p m e n t a g r e e m e n t
b y a n d b e t w e e n t h e C i t y o f M e d i n a a n d U . S . H o m e C o r p o r a t i o n f o r t h e E n c l a v e a t
B r o c k t o n 6 t h A d d i t i o n . M o t i o n p a s s e d u n a n i m o u s l y .
B . T o m a n n P r e s e r v e - D a m y a n L o t L i n e R e a r r a n g e m e n t 3 1 1 2 P i o n e e r T r a i l
a n d 4 0 0 3 A p a c h e D r i v e ( 7 : 1 7 p . m . )
J o h n s o n n o t e d t h a t t h e C o u n c i l h a d d i s c u s s e d t h i s i t e m i n c l o s e d s e s s i o n a f e w m o n t h s
p r i o r . H e s t a t e d t h a t F i n k e a n d S c h e r e r h a v e d o n e a g r e a t j o b w o r k i n g w i t h t h e p r o p e r t y
o w n e r t o e x t e n d t h e p r o p e r t y l i n e o f t h e p a r c e l t h e C i t y m a y p u r c h a s e .
F i n k e e x p l a i n e d t h a t t h e C i t y i s p u r c h a s i n g p r o p e r t y a n d t h e r e f o r e i s t h e l a n d u s e
a p p l i c a n t . H e s t a t e d t h a t t h e C i t y i s s e e k i n g t o p u r c h a s e t w o t h i r d s o f t h e p r o p e r t y f r o m
4 0 0 3 A p a c h e D r i v e , n o t i n g t h a t t h i s p o r t i o n o f t h e l o t i s s e p a r a t e d f r o m t h e r e m a i n i n g
p r o p e r t y a t 4 0 0 3 A p a c h e b y a l a r g e w e t l a n d . H e s t a t e d t h a t t h i s t r a n s a c t i o n w o u l d a l l o w
t h e C i t y t o o w n t h e e n t i r e w o o d e d a r e a . H e a d v i s e d t h a t b o t h p r o p e r t i e s , a l o n g w i t h
a d j a c e n t p r o p e r t i e s , a r e z o n e d r u r a l r e s i d e n t i a l . H e p r o v i d e d a d d i t i o n a l d e t a i l s o n t h e
n o n c o n f o r m i t y o f t h e l o t , n o t i n g t h a t w h i l e t h i s t r a n s a c t i o n w o u l d i n c r e a s e t h e l o t s i z e f o r
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
M a r c h 2 , 2 0 1 6
the City property it would reduce the size of the property at 4003 Apache. He noted that
even though the property size would be reduced, the portion of land being transferred to
the City would not be useable by the property owner, for items such as a secondary
septic location, because of the wetland location. He stated that staff recommends
approval of the request.
Cousineau referenced a statement in the report asking what public interest may be
better served with this transaction and asked if that is because people using the park
would trespass into this property as it is currently.
Finke provided additional information regarding drainage and utility easements and the
relationship between requiring those items and the sale price of the land.
1. Resolution No. 2016-17 Approving a Lot Line Rearrangement between
3112 Pioneer Trail and 4003 Apache Drive
Moved by Anderson, seconded by Pederson, to adopt resolution no. 2016-17 approving
a lot line rearrangement between 3112 Pioneer Trail and 4003 Apache Drive. Motion
passed unanimously.
VIII. CITY ADMINISTRATOR REPORT (7:26 p.m.)
Johnson stated that the road weight restrictions were put into place on February 29th to
protect the roadways.
IX. MAYOR & CITY COUNCIL REPORTS (7:26 p.m.)
Martin stated that she traversed Hunter Drive going into Orono and noted that the
roadway is full of potholes. She stated that she and other residents in that area
contacted Orono and there has been some filling of the potholes, which has helped.
She urged others that travel roadways into Orono that need filling to reach out to Orono
staff.
Belland reported that the annual meeting for the West Metro Drug Task Force was held
on February 26th and provided a brief update on the activity, which was discussed. He
provided an update on funding activity as well.
Mitchell stated that Belland also received a commendation at the meeting for his
assistance with the organization.
X. APPROVAL TO PAY THE BILLS (7:35 p.m.)
Johnson noted that two of the checks were voided from the bill list and two additional
checks were added, numbers 44068 and 44069. He stated that the amount remains the
same, noting that the checks were written to the wrong parties.
Moved by Martin, seconded by Pederson, to approve the bills, EFT 003549E-003563E
for $51,717.19, order check numbers 44035-44069 for $215,285.61, and payroll EFT
506990-507015 for $46,893.37. Motion passed unanimously.
Xl. ADJOURN
Moved by Martin, seconded by Anderson, to adjourn the meeting at 7.:36 p.m. Motion
passed unanimously.
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Medina City Council Meeting Minutes 4
March 2, 2016
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B o b M i t c h e l l , M a y o r
A t t e s t :
J o d i M . G a l l u l b , C i t y C l e r k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
M a r c h 2 , 2 0 1 6
"
T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 6
M a r c h 2 , 2 0 1 6
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O R D E R C H E C K S F E B R U A R Y 1 7 - M A R C H 0 2 , 2 0 1 6
4 4 0 3 5 D J Y C O N S T R U C T I O N $ 5 1 . 0 0
4 4 0 3 6 H O U C H , M A R I L $ 5 5 0 . 0 0
4 4 0 3 7 B O Y E R F O R D T R U C K S I N C $ 1 , 2 8 2 . 1 3
4 4 0 3 8 N O R T H E R N T E C H N O L O G I E S I N C $ 3 5 0 . 0 0
4 4 0 3 9 B A R T O W S K I , R Y A N $ 1 5 8 . 4 2
4 4 0 4 0 B U R N H A M T R E E E X P E R T S $ 8 0 0 . 0 0
4 4 0 4 1 C A R G I L L I N C . $ 1 2 , 1 4 4 . 9 2
4 4 0 4 2 D O B O S $ 2 5 . 6 5
4 4 0 4 3 F I N A N C E A N D C O M M E R C E $ 2 4 4 . 1 8
4 4 0 4 4 H E N N C O U N T Y I N F O T E C H $ 1 , 0 7 0 . 2 6
4 4 0 4 5 I N D O O R A U T O $ 4 4 . 7 4
4 4 0 4 6 K E N N E D Y & G R A V E N C H A R T E R E D $ 0 . 0 0
4 4 0 4 7 J O S E P H M K I T T O K $ 5 0 0 . 0 0
4 4 0 4 8 L A N O E Q U I P M E N T I N C $ 4 , 1 4 1 . 1 6
4 4 0 4 9 L E A G U E O F M I N N E S O T A C I T I E S $ 0 . 0 0
4 4 0 5 0 L E X I S N E X I S R I S K D A T A M G M T I N C $ 4 3 . 0 0
4 4 0 5 1 C I T Y O F L O N G L A K E $ 1 2 , 6 3 1 . 5 0
4 4 0 5 2 M A D I S O N N A T I O N A L L I F E $ 6 2 9 . 1 5
4 4 0 5 3 M H S R C / R A N G E $ 3 9 6 . 0 0
4 4 0 5 4 M I D W A Y F O R D C O M P A N Y $ 3 1 , 5 7 0 . 0 0
4 4 0 5 5 C I T Y O F M I N N E A P O L I S $ 2 0 4 . 0 0
4 4 0 5 6 M N G O V E R N M E N T F I N A N C E $ 6 0 . 0 0
4 4 0 5 7 N A P A O F C O R C O R A N I N C $ 6 . 2 9
4 4 0 5 8 O F F I C E A D M I N I S T R A T I V E H E A R I N G S $ 1 0 0 . 0 0
4 4 0 5 9 P L E A A $ 7 0 . 0 0
4 4 0 6 0 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 2 2 4 . 3 6
4 4 0 6 1 S T R E H L E R F A R M S - D O G I M P . $ 5 8 5 . 0 0
4 4 0 6 2 S T R E I C H E R ' S $ 2 0 2 . 9 7
4 4 0 6 3 S U N L I F E F I N A N C I A L $ 5 3 7 . 9 0
4 4 0 6 4 T A S E R I N T E R N A T I O N A L $ 3 , 7 8 9 . 5 9
4 4 0 6 5 T E G R E T E C O R P $ 1 , 3 5 8 . 6 4
4 4 0 6 6 T I M E S A V E R O F F S I T E $ 1 9 5 . 5 0
4 4 0 6 7 V E S S C O , I N C . $ 4 4 . 5 0
4 4 0 6 8 L E A G U E O F M N C I T I E S I N S T R U S T $ 1 0 1 , 8 5 8 . 0 0
4 4 0 6 9 W S B & A S S O C I A T E S $ 3 2 , 4 1 6 . 7 5
T o t a l C h e c k s $ 2 1 5 , 2 8 5 . 6 1
E L E C T R O N I C P A Y M E N T S F E B R U A R Y 1 7 - M A R C H 0 2 . 2 0 1 6
0 0 3 5 4 9 E A F L A C $ 3 9 4 . 8 8
0 0 3 5 5 0 E S E L E C T A C C O U N T $ 1 , 3 8 6 . 3 5
0 0 3 5 5 1 E K O N I C A M I N O L T A $ 1 6 8 . 4 8
0 0 3 5 5 2 E M A R C O ( L E A S E ) $ 1 , 0 7 0 . 8 0
0 0 3 5 5 3 E W R I G H T H E N N C O O P E L E C A S S N $ 2 , 7 4 5 . 1 7
0 0 3 5 5 4 E S E L E C T A C C O U N T $ 1 , 4 5 3 . 6 0
0 0 3 5 5 5 E M I N N E S O T A , S T A T E O F $ 9 5 0 . 0 0
0 0 3 5 5 6 E P R P E R A $ 1 4 , 3 6 8 . 1 8
0 0 3 5 5 7 E P R F E D / F I C A $ 1 5 , 7 1 4 . 3 1
0 0 3 5 5 8 E P R M N D e f e r r e d C o m p $ 2 , 2 6 0 . 0 0
0 0 3 5 5 9 E P R S T A T E O F M I N N E S O T A $ 3 , 2 5 3 . 7 6
0 0 3 5 6 0 E S E L E C T A C C O U N T $ 8 2 9 . 9 2
0 0 3 5 6 1 E C I T Y O F M E D I N A $ 1 9 . 0 0
0 0 3 5 6 2 E F A R M E R S S T A T E B A N K O F H A M E L $ 2 0 . 0 0
0 0 3 5 6 3 E C I P H E R L A B O R A T O R I E S I N C . $ 7 , 0 8 2 . 7 4
T o t a l E l e c t r o n i c C h e c k s $ 5 1 , 7 1 7 . 1 9
* V o i d - r e i s s u e a s 4 4 0 6 9
* V o i d - r e i s s u e a s 4 4 0 6 8
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
M a r c h 2 , 2 0 1 6
PAYROLL DIRECT DEPOSIT FEBRUARY 24, 2016
506990 ALTENDORF, JENNIFER L. $1,314.63
506991 BARNHART, ERIN A $1,965.67
506992 BELLAND, EDGAR J. $2,522.48
506993 BOECKER, KEVIN D $2,188.94
506994 CONVERSE, KEITH A. $2,117.12
506995 DINGMANN, IVAN W. $1,986.29
506996 DOMINO, CHARMANE $1,766.60
506997 ENDE, JOSEPH $1,468.55
506998 FINKE, DUSTIN D $2,110.21
506999 GALLUP, JODI M. $1,667.32
507000 GLEASON, JOHN M $2,101.56
507001 GREGORY, THOMAS $1,840.69
507002 HALL, DAVID M $2,010.90
507003 JESSEN,JEREMIAH S. $2,446.18
507004 JOHNSON, SCOTT T. $2,275.96
507005 KLAERS, ANNE M. $1,116.32
507006 LANE, LINDA $1,420.49
507007 LEUER, GREGORY J $1,865.79
507008 MCGILL, CHRISTOPHER R. $1,623.04
507009 MCKINLEY, JOSHUA D $1,337.09
507010 NELSON, JASON $2,557.90
507011 PETERSON, DEBRA A. $1,614.15
507012 REINKING, DEREK M $1,618.96
507013 SCHERER, STEVEN T $2,259.38
507014 VIEAU, CECILIA M $1,194.37
507015 WENANDE, BRANDON S. $502.78
Total Payroll Direct Deposit $46,893.37
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Medina City Council Meeting Minutes 8
March 2, 2016