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Home My Public Portal About2013.03.26 Harmony Design & Engineering McCall Downtown Master Plan Updater• SERVICE ORDER JUN - 6 2013 '44)- HARM O NY DESIGN & ENGINEERING Date: March 26, 2013 Project: P1428 — McCall Downtown Master Plan Update SCOPE OF SERVICES This contract is for services related to the McCall Downtown Master Plan Update. The project scope and deliverables shall include the items listed below. These items are further described in more detail in the "Detailed Proposal for the McCall Downtown Master Plan Update" by Harmony Design & Engineering, Logan Simpson Design Inc., and RPI Consulting dated March 4, 2013 (The Proposal). L Background Analysis a. Review the Vision — Review existing documents that summarize the community's vision regarding Downtown McCall. b. Physical Assessment — Work with public works, the advisory committee, and the public to identO, areas of stability and potential change. c. Regulatory Assessment — Work with City planning and community development staff to identify regulations and processes that may need to be modified. d. Downtown Market Assessment — Includes sales tax analysis, business inventory, ident6 development and re -development potential areas, survey of business owners, determine special events facilities (conference, wedding, etc), and retail leakage analysis. 2. Public Outreach a. Develop a Public Opinion Questionnaire (electronic and hardcopy distribution) to be distributed by City staff and advisory committee. b. Workshops — We will facilitate three on -site workshops with the public, staff; advisory committee, and key stakeholders. Workshop details are included in the schedule that follows. c. Mobile Workshops -To -Go /Display — We will prepare a workshop package that can be used by City staff, advisory committee members, or other volunteers to present to various groups or civic organizations to solicit input on the plan. This package can also be used as a display at public events for additional public outreach. d. Community Project — We will facilitate a community project that will include one of the following as determined through the planning process: i. Temporary Installation ii. Window Displays iii. Logo Contest iv. Art Box Competition 3. Plan Components a. Land Use / Urban Design — 'den* and map desired land uses in downtown and indicate urban form that reinforces and accommodates the desired uses. The City of McCall GIS department will provide mapping services. b. Transportation / Streetscape /Parking / Maintenance — Identify desired configurations and locations of street cross sections and pedestrian infrastructure. We will review the Downtown parking needs assessment and check it for relevancy for present conditions and update if necessary. c. Identify Strategies for Downtown Public Art — Work with the existing Arts Committee to identib, the best strategies for incorporating public art in Downtown McCall. d. Ident Funding Opportunities — Work with the City Grant Coordinator and community development staff to identify funding. e. Ident Strategies to Build a Healthy Economy — Includes conducting a business community forum, identification of economic opportunities, profiling existing and potential businesses, identify residential development strategies, feasibility study, written economic development report included in Master Plan report. 4. Implementation Plan — Develop an implementation plan and matrix that identifies proposed improvements, responsible parties, priorities, timelines, funding options, cost projections, and capacity building. This task also includes a cost -benefit analysis for evaluating implementation steps and recommendations for downtown promotion and marketing. 5. Compile Final Master Plan Report — A written document will be provided in PDF and Microsoft Word format. The report will include contents as outlined in the Proposal and will summarize all work shown above. The following is a preliminary project schedule: P1428 — McCall Downtown Master Plan Update Date: 3/26/13 Page 2 of 6 Harmony Design & Engineering 110 E. Little Avenue, PO Box 369, Driggs, ID 83422 208-354-1331(tel) ` 208-354-1332 (fax) Project Scope and Schedule April 11, 2013: Notice to proceed, Contract Approved April -May: Background research Launch on-line public opinion questionnaire Draft Downtown Market Assessment Prepare for Workshop #1 May 20-23, Kick off, Workshop #1 (4 days): Day 1 - Project kick-off meetings with City and Advisory Group, Site inventory. Day 2 - Stakeholder Interviews, Open Studio, Business Community Forum. Day 3 - Walking Tours, Evening Public Meeting for Goals and Vision review, Visual Preference Survey and Peer Community Comparison. Day 4 - Solutions Polling, Areas of Change Identification, begin to develop initial Concept Plans. Subsequent online / hardcopy survey reflecting the workshop materials. June -July -August: Develop initial goals, strategies and vision. Develop initial design options by vision. Refine opportunity areas and areas of change. Finalize Downtown Market Assessment. Mobile workshops -to -go (by Advisory Group members or Staff) Prepare for Workshop #2 August 20-22, Workshop #2 - (3 days): Day 1 — Design elements options exercises to review choices. Community Project. Day 2 — Review Concept Master Plan, Drop -in all day open -house /store front to walk- through the plan. Day 3 - Field tours discussions. Other activities based on Workshop #1 outcome. Subsequent online / hardcopy survey reflecting the workshop materials. September -October: Refine Master plan design elements and strategies. Develop Implementation Plan. Economic Development Strategy. November 5-7, Workshop #3 - (2 days): Day 1 — Open Studio / Open House to review and refine Draft Master Plan, Drop -in all day to walk-through the plan. Day 2 — Evening Public Meeting to present Draft Master Plan and gather feedback. December -January: Final revisions to Master Plan February: Public Hearing, Adoption P1428 - McCall Downtown Master Plan Update Date: 3/26/13 Page 3 of 6 Harmony Design & Engineering 110 E. Little Avenue, PO Box 369, Driggs, ID 83422 208-354-1331(tel) * 208-354-1332 (fax) Note that GIS mapping services for the Downtown Master Plan Update will be provided by the City of McCall. The fee for services will be based on the cost of time and materials using the enclosed hourly rate schedule, not to exceed the amount of $65,000. We will maintain professional liability, general liability and workers compensation insurance policies, which will name the City of McCall as an additional named insured. This AGREEMENT is between 03 (4 a Me&ll Inc. for services as described above and subject o the following. (Client) and Harmony Design, Compensation The fee for the listed scope of services will be on a TIME AND MATERIALS, NOT TO EXCEED basis, at the rates on the attached standard fee schedule. Invoicing All invoices are considered to be due and payable upon receipt unless otherwise set forth in this Agreement. Each invoice will represent services completed during the prior month unless otherwise noted on the invoice. Payment not received within 3o days of the invoice date will be considered past due. All past due invoices will be subject to a 1.5 (v. per month late charge applied to outstanding balances including late charges. Payments shall be first applied to late charges and then to the principal unpaid amount. If the invoice, including late charges due, is not paid in full within 6o days of the invoice date, Harmony Design Inc. may cease all services on the project and may commence the exercising of its legal remedies. These include, but are not limited to, mechanics' lien rights under applicable law. The Client shall notify Harmony Design Inc. in writing within to calendar days of the date of the invoice if the Client objects to any portion of the charges on the invoice, and shall promptly pay the undisputed portion. Invoices not contested within to calendar days are assumed to be accurate and acceptable to all parties, and all rights to withhold payment shall be forfeited after that time. This Agreement shall authorize Harmony Design Inc. to collect any fees and expenses incurred, including reasonable attorney's fees as well as any time billed by Harmony, at our current standard fee schedule, related to the collection of any amounts due from the Client. Payment under this agreement is not contingent upon: i) the Client being reimbursed by any third party; 2) upon the Client obtaining financing: or 3) completion of the overall project. Information Provided by Others All data and information provided to Harmony Design Inc. through the Client will be assumed to be complete and accurate unless otherwise informed by the Client. Harmony Design Inc. will endeavor to identify obvious errors and bring them to the attention of the Client; however, Harmony Design Inc. cannot be responsible for the work of others unless the Client has authorized an independent analysis of the data and information provided. Ownership of Documents Drawings, Plans, Reports, and all other products resulting from this design process shall be the property of the City of McCall. Third -Party Exclusion The Agreement shall not create any rights or benefits to parties other than Client and Harmony Design Inc, except such other rights as may be specifically called for herein. P1428 — McCall Downtown Master Plan Update Date: 3/26/13 Page 4 of 6 Harmony Design & Engineering 110 E. Little Avenue, PO Box 369, Driggs, ID 83422 208-354-1331(tel) * 208-354-1332 (fax) Conflict Resolution All claims, disputes, or controversies arising out of, or in relation to the interpretation, application, enforcement or implementation of this Agreement or provision of the services indicated herein shall first be attempted to be resolved through non -binding mediation. The parties further agree that the project Owner will require, as a condition for participation in the project and their agreement to perform labor or services, that all contractors, all subcontractors at all tiers, and all suppliers whose portion of the work amounts to five thousand dollars (g5,000) or more, and their insurers and sureties, shall agree to this procedure. If a party does not agree to mediation, that party shall hereby forfeit the collection of any attorney fees arising from any subsequent legal actions. Termination Either party may terminate this Agreement by providing seven (7) days written notice in the event of a substantial failure by one party through no fault of the other party to perform in accordance with the terms and conditions of this agreement. Either party may terminate this Agreement without cause by fifteen (15) days written notice to the other. Upon termination, payment will be made to Harmony Design, Inc. for all services performed and reimbursable expenses up to the date of the termination. Deliverables will be turned over to the Client upon full payment. Any deliverables released prior to completion of work shall absolve Harmony Design, Inc. of all liability associated with the project IN WITNESS WHEREOF, this agreement, including all exhibits and attachments, has been fully executed on behalf of Harmony Design Inc by its duly authorized officers, and the Client has caused the same to be executed in its name and in its behalf by its duly authorized officers as of the date indicated below. Client Name: �\� i �1 } 1 V I (�. �CI I I Signatur By: Printed name:('1 \ - a • E(',l Ott +� Date Signed: Billing Address: 01 L fJ £ , poLv k S-- c�_<K3 (03 g Phone #: O D (0 Lt L 1 14 Fax#: (03LI — 30n Email: Harmony Design, Inc. Title: A/NG/PAL Date Signed: 5, ey rapew- L :L-t5 c � t � k�s w�c-c iU � d.. u5 3//Zdl3 P1428 — McCall Downtown Master Plan Update Date: 3/26/13 Page 5 of 6 Harmony Design & Engineering 110 E. Little Avenue, PO Box 369, Driggs, ID 83422 208-354-1331(tel) ` 208-354-1332 (fax) HARMONY DESIGN & ENGINEERING SCHEDULE OF RATES PROFESSIONAL SERVICES Expert Witness Professional Engineering Professional Landscape Architecture Project Management Engineering Design Landscape Design & Planning CAD Drafting Clerical / Travel Time DIRECT EXPENSES $250 /hr $125 /hr $125 /hr $100 /hr $90 /hr $90 /hr $60 /hr $45 /hr Mileage $0.65 /mile B&W Copies (8 '4" X 11") $0.15 /copy , Color Copies (8 '/a" X 11 ") $0.90 /copy ' B&W Prints (24" X 6") $4.00 /sheet Color Prints (24"fX 36") $6.00 /sheet B&W MylArNepia &4 X 36") $12.00 /sheet CD for.electronic files $2.50 /each Reimbursable expenses such as outside reproduction, deliveries, postage, sub -consultant fees, and travel costs are charged as listed above or at cost plus ten percent. These Professional Service Rates are considered confidential and shall not be released to a third party without written permission of Harmony Inc. Rates are subject to change. Effective March 15, 2012 P1428— McCall Downtown Master Plan Update Date: 3/26/13 Page 6 of 6 Harmony Design & Engineering 110 E. Little Avenue, PO Box 369, Diggs, ID 83422 208-354-1331(tel) 208-354-1332 (fax)