HomeMy Public PortalAboutPRR 14-1592From: William Bendix [mailto:bbendixcompanies @gmail.com]
Sent: Tuesday, October 21, 2014 5:50 PM
To: Bill Thrasher
Subject: FOLLOW UP PUBLIC RECORD REQUESTS - Fwd: GS #1415 (Thrasher text)- correction
Dear Custodian of the Records,
On September 16, 2014, I requested of your agency the following public record:
Any text messages that are public records located on Bill Thrasher's cell phone.
Your latest response to this request was a corrective email sent to me on October 2nd, 2014 in
which you partially replied:
Be advised that no such records exist. There was a similar request that in the responses, Mr.
Thrasher was a recipient of the text messages that he no longer has the records of. Those
responses are located at the following link: hitp: / /www2.rulf-
stream. orQ/WebLink8/0/docl206l7/PaQel. aspx.
Your complete response and my original request are forwarded to you herein for your reference.
If you will examine the records located at the link you provided to me, ham: / /www2.eulf-
stream.org /WebLink8 /0 /doc /20617 /Pazel. you will find that Mr. Thrasher was more than
just a recipient of text messages as you claim in your recent response. The text messages on Mr.
Morgan's phone include text messages that were apparently originally written by Mr. Thrasher.
You claim Mr. Thrasher was a recipient of the text messages that he no longer has the records
of. Were these records destroyed? If they were destroyed, please provide the record of their
disposition as per State Law and the Town's Public Record Policy. Were these records moved
from Mr. Thrasher's phone? If they were moved, please provide the records from their new
location.
You also claim ...no such records exist. I do not understand this response and seek clarification
from you. I wish to know if the records that I seek once existed and were subsequently moved or
destroyed. Or do you contend the records never existed. Some of these records I seek are found
on Mr. Morgan's phone therefore they must have existed on Mr. Thrasher's phone at some time
in the past. If the records were moved, I request you find the records and provide them to me as
per the terms of my original request. If the records were destroyed, I request you provide the
disposition record for these destroyed records.I make this request as per the terms of my original
record request.
Sincerely,
bbendixcomoanies(@,,email.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
October 24, 2014
William Bendix [mail to: bbendixcompanies @gmail.com]
Re: GS #1592 (Fwd: GS #1418 (Thrasher text) - correction)
...If the records were destroyed, I request you provide the disposition record for these destroyed
records. I make this request as per the terms of my original record request.
Dear William Bendix [mail to: bbendixcompaniesna,gmail.coml,
Mr. Thrasher no longer has these text messages you are seeking. However, those messages can
be found at the following link: http: / /www2.gulf- stream. org/ WebLink8 /0 /doc /20617/Pagel.aspx.
No further records exist. Please be advised as follows:
The records you requested are considered transitory records. Transitory messages are not
intended to formalize or perpetuate knowledge and do not set policy, establish guidelines or
procedures, certify a transaction, or become a receipt. Examples of transitory messages include,
but are not limited to, reminders to employees about scheduled meetings or appointments; most
telephone messages (whether in paper, voice mail, or other electronic form); announcements of
office events such as holiday parties or group lunches; and recipient copies of announcements of
agency sponsored events such as exhibits, lectures, workshops, etc. These documents are
retained until obsolete, superseded, or administrative value is lost.
These various types of transitory records do not require record retention or documentation of
their destruction.
We consider this matter closed.
Sincerely,
Town Clerk
Custodian of the Records