HomeMy Public PortalAbout2023.03.16 Equipment Rental Agreement - May Hardware EQUIPMENT RENTAL AGREEMENT
THIS EQUIPMENT RENTAL AGREEMENT (this "Agreement") dated this TLurGcL\
day of co-Lk b , 2 2.3
BETWEEN:
May Hardware, Inc. of 809 N 3rd Street, McCall, ID 83638
(the "Lessor")
OF THE FIRST PART
-AND -
City of McCall of 815 N Samson Tr, McCall, ID 83638
(the "Lessee")
OF THE SECOND PART
(the Lessor and Lessee are collectively the "Parties")
IN CONSIDERATION OF the mutual covenants and promises in this Agreement, the receipt
and sufficiency of which consideration is hereby acknowledged, the Lessor leases the
Equipment to the Lessee, and the Lessee leases the Equipment from the Lessor on the following
terms:
Definitions
1. The following definitions are used but not otherwise defined in this Agreement:
a. "Casualty Value" means the market value of the Equipment at the end of the Term or
when in relation to a Total Loss, the market value the Equipment would have had
at the end of the Term but for the Total Loss. The Casualty Value may be less than
but will not be more than the original purchase price of the Equipment.
b. "Equipment" means 2015 Caterpillar 926M which has an approximate value of
$130,000.00.
c. "Total Loss" means any loss or damage that is not repairable or that would cost more
to repair than the market value of the Equipment.
Lease
Page 1 of 8
Equipment Rental Agreement Page 2 of 8
2. The Lessor agrees to lease the Equipment to the Lessee, and the Lessee agrees to lease the
Equipment from the Lessor in accordance with the terms set out in this Agreement.
Term
3. The Agreement commences on March 16, 2023, is for a term of one day, and will be
renewed on a day-to-day basis (the "Term").
Rent
4. The rent will be charged to the lessee, a fee of$1000.00 per day, beginning March 16, 2023
and will be added to the lessee's existing monthly invoice issued by the lessor.
Delivery of Equipment
5. The Lessor will, at the Lessor's own expense and risk, deliver the Equipment to the Lessee at
815 N Samson Trail.
Use of Equipment
6. The Lessee will use the Equipment in a good and careful manner and will comply with all of
the manufacturer's requirements and recommendations respecting the Equipment and
with any applicable law, whether local, state or federal respecting the use of the
Equipment, including, but not limited to, environmental and copyright law.
7. The Lessee will use the Equipment for the purpose for which it was designed and not for any
other purpose.
8. Unless the Lessee obtains the prior written consent of the Lessor, the Lessee will not alter,
modify or attach anything to the Equipment unless the alteration, modification or
attachment is easily removable without damaging the functional capabilities or economic
value of the Equipment.
Repair and Maintenance of Equipment
9. The Lessee will, at the Lessee's own expense, keep the Equipment in good repair, appearance
and condition, normal and reasonable wear and tear excepted. The Lessee will supply all
parts that are necessary to keep the Equipment in such a state.
10. If the Equipment is not in good repair, appearance and condition when it is returned to the
Lessor, the Lessor may make such repairs or may cause such repairs to be made as are
necessary to put the Equipment in a state of good repair, appearance and condition,
normal and reasonable wear and tear excepted. The Lessor will make the said repairs
Equipment Rental Agreement Page 3 of 8
within a reasonable time of taking possession of the Equipment and will give the Lessee
written notice of and invoices for the said repairs. Upon receipt of such invoices, the
Lessee will immediately reimburse the Lessor for the actual expense of those repairs.
11. The Lessee may,but is not obligated to, enforce any warranty that the Lessor has against the
supplier or manufacturer of the Equipment. The Lessee will enforce such warranty or
indemnity in its own name and at its own expense.
Warranties
12. The Equipment will be in good working order and good condition upon delivery.
13. The Equipment is of merchantable quality and is fit for the purposes it is ordinarily used.
Loss and Damage
14. To the extent permitted by law, the Lessee will be responsible for risk of loss, theft, damage
or destruction to the Equipment from any and every cause.
15. If the Equipment is lost or damaged, the Lessee will continue paying Rent, will provide the
Lessor with prompt written notice of such loss or damage and will, if the Equipment is
repairable, put or cause the Equipment to be put in a state of good repair, appearance and
condition.
16. In the event of Total Loss of the Equipment, the Lessee will provide the Lessor with prompt
written notice of such loss and will pay to the Lessor all unpaid Rent for the Term plus
the Casualty Value of the Equipment, at which point ownership of the Equipment passes
to the Lessee.
Ownership, Right to Lease and Quiet Enjoyment
17. The Equipment is the property of the Lessor and will remain the property of the Lessor.
18. The Lessee will not encumber the Equipment or allow the Equipment to be encumbered or
pledge the Equipment as security in any manner.
1 9. The Lessor warrants that the Lessor has the right to lease the Equipment according to the
terms in this Agreement.
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20. The Lessor warrants that as long as no Event of Default has occurred, the Lessor will not
disturb the Lessee's quiet and peaceful possession of the Equipment or the Lessee's
unrestricted use of the Equipment for the purpose for which the Equipment was designed.
Surrender
21. At the end of the Term or upon earlier termination of this Agreement, the Lessee will make
the Equipment available for pick up at 815 N Samson Trail. If the Lessee fails to make
the Equipment available for pick up, the Lessee will pay to the Lessor any unpaid Rent
for the Term plus the Casualty Value of the Equipment plus 10% of the Casualty Value,
at which point ownership of the Equipment will pass to the Lessee.
Insurance
22. The Lessee will, during the whole of the Term and for as long as the Lessee has possession
of the Equipment, take out, maintain and pay for insurance against loss of and damage to
the Equipment for the full replacement value of the Equipment and will name the Lessor
as the loss payee.
23. The Lessee will, during the whole of the Term and for as long as the Lessee has possession
of the Equipment, take out, maintain and pay for comprehensive general liability
insurance against claims for bodily injury, including death, and property damage or loss
arising out of the use of the Equipment. The insurance policy will have limits of at least
S250,000.00.
24. The insurance will be in the joint name of the Lessor and the Lessee so that both the Lessor
and the Lessee will be protected from liability and will provide primary and non-
contributing coverage for the Lessor. The insurance policy will have a provision that it
will not be modified or cancelled unless the insurer provides the Lessor with thirty (30)
days written notice stating when such modification or cancellation will be effective.
25. Upon written demand by the Lessor, the Lessee will provide the Lessor with an original
policy or certificate evidencing such insurance.
26. The Lessee appoints the Lessor as the Lessee's attorney-in-fact ("Attorney") with the power
to maintain the above insurance and to secure payments arising out of any insurance
policy required by this Agreement. The Attorney has the power to do all acts that are
necessary or desirable to secure such payments.
Equipment Rental Agreement Page 5 of 8
27. If the Lessee fails to maintain and pay for such insurance, the Lessor may, but is not
obligated to, obtain such insurance, but if the Lessor does obtain such insurance, the +�
Lessee will pay to the Lessor the cost of such insurance upon notification from the Lessor
of the amount.
indemnity
28. To the extent allowable by Idaho Law, the Lessee will indemnify and hold harmless the
Lessor against any and all claims, actions, suits, proceedings, costs, expenses, damages
and liabilities, including attorney's fees and costs, arising out of or related to the Lessee's
use of the Equipment.
Default
29. The occurrence of any one or more of the following events will constitute an event of default
("Event of Default") under this Agreement:
a. The Lessee fails to pay any amount provided for in this Agreement within seven days
after same is due or otherwise breaches the Lessee's obligations under this
Agreement. ■
b. The Lessee becomes insolvent or makes an assignment of rights or property for the
benefit of creditors or files for or has bankruptcy proceedings instituted against it
under the Federal bankruptcy law of the United States or another competent
jurisdiction.
c. A writ of attachment or execution is levied on the Equipment and is not released or
satisfied within 10 days.
Remedies
30. On the occurrence of an Event of Default, the Lessor will be entitled to pursue any one or
more of the following remedies (the "Remedies"):
a. Declare the entire amount of the Rent for the Term immediately due and payable
without notice or demand to the Lessee.
b. Commence legal proceedings to recover the Rent and other obligations accrued
before and after the Event of Default.
Equipment Rental Agreement Page 6 of 8
c. Take possession of the Equipment, without demand or notice, wherever same may be
located, without any court order or other process of law. The Lessee waives any
and all damage occasioned by such taking of possession.
d. Terminate this Agreement immediately upon written notice to the Lessee.
e. Pursue any other remedy available in law or equity.
Additional Documents
31. Upon written demand by the Lessor, the Lessee will execute and deliver to the Lessor
documents required by the Lessor to protect the Lessor's interest in the Equipment
including, but not limited to, the documents necessary to file a UCC financing statement.
Entire Agreement
32. This Agreement will constitute the entire agreement between the Parties. Any prior
understanding or representation of any kind preceding the date of this Agreement will not
be binding on either Party except to the extent incorporated in this Agreement.
Address for Notice
33. Service of all notices under this Agreement will be delivered personally or sent by registered
mail or courier to the following addresses:
Lessor: May Hardware, Inc., 809 N 3rd Street, McCall, ID 83638
Lessee: City of McCall, 815 N Samson Tr, McCall, ID 83638
Interpretation
34. Headings are inserted for the convenience of the Parties only and are not to be considered
when interpreting this Agreement. Words in the singular mean and include the plural and
vice versa. Words in the masculine mean and include the feminine and vice versa.
Governing Law
35. It is the intention of the Parties to this Agreement that this Agreement and the performance
under this Agreement, and all suits and special proceedings under this Agreement, be
construed in accordance with and governed, to the exclusion of the law of any other
forum, by the laws of the State of Idaho (the "State"), without regard to the jurisdiction in
which any action or special proceeding may be instituted.
Equipment Rental Agreement Page 7 of 8
Severability
36. If there is a conflict between any provision of this Agreement and the applicable legislation
of the State of Idaho (the "Act"), the Act will prevail and such provisions of the
Agreement will be amended or deleted as necessary in order to comply with the Act.
Further, any provisions that are required by the Act are incorporated into this Agreement.
37. In the event that any of the provisions of this Agreement are held to be invalid or
unenforceable in whole or in part, those provisions to the extent enforceable and all other
provisions will nevertheless continue to be valid and enforceable as though the invalid or
unenforceable parts had not been included in this Agreement and the remaining
provisions had been executed by both Parties subsequent to the expungement of the
invalid provision.
General Terms
38. This Agreement may be executed in counterparts. Facsimile signatures are binding and are
considered to be original signatures.
39. Time is of the essence in this Agreement.
40. This Agreement will extend to and be binding upon and inure to the benefit of the respective
heirs, executors, administrators, successors and assigns, as the case may be, of each Party
to this Agreement.
41. Neither Party will be liable in damages or have the right to terminate this Agreement for any
delay or default in performance if such delay or default is caused by conditions beyond
its control including, but not limited to Acts of God, Government restrictions, wars,
insurrections, natural disasters, such as earthquakes, hurricanes or floods and/or any other
cause beyond the reasonable control of the Party whose performance is affected.
Notice to Lessee
42. NOTICE TO THE LESSEE: This is a lease. You are not buying the Equipment. Do not
sign this Agreement before you read it. You are entitled to a completed copy of this
Agreement when you sign it.
Equipment Rental Agreement - _ Page 8 of 8
IN WITNESS WHEREOF May Hardware, Inc. and City of McCc 11 have affixed th9iir
signatures by a duly authorized officer under seal on this day ofR
JODI WEAVER
Notary Public- State of Idaho
Commission Number 62199
May Hardware, Inc. MY Commission Expires 09.09.2025
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City of McCall
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