HomeMy Public PortalAbout10. 2023 Community Based Organization Program FundingClaremont City Council
Agenda Report
File #: 4462
TO: ADAM PIRRIE, CITY MANAGER
FROM: MELISSA VOLLARO, HUMAN SERVICES DIRECTOR
DATE: NOVEMBER 22, 2022
SUBJECT:
Item No: 10.
Reviewed by:
City Manager: AP
Finance Director: NB
2023 COMMUNITY BASED ORGANIZATION GENERAL SERVICES AND HOMELESS SERVICES
PROGRAM FUNDING (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)
SUMMARY
The Community Based Organization (CBO) Grant Program provides financial assistance to non-profit
agencies that deliver critical services to Claremont residents. Two funding categories exist - General
Services and Homeless Services. The Community and Human Services Commission has reviewed
fifteen applications for General Services funding and five applications for Homeless Services funding.
The Commission recommends that $86,650 in available General Services funds be distributed to the
fourteen organizations and $36,500 in Homeless Services funds to the five organizations identified in
the attachment to this report. Additionally, one-time funding in the amount of $23,500 is proposed to
be allocated to the City's Family and Senior Emergency Services Funds.
The General Services category funds programs strengthen the social, family, and/or economic fabric
of the Claremont community. The Homeless Services category funds programs assist in the
prevention of homelessness and provide services to individuals who are currently homeless.
RECOMMENDATION
Staff recommends that the City Council:
A. Review and approve the 2023 Community Based Organization (CBO) funding
recommendations made by the Community and Human Services Commission, consisting of
$86,650 for General Services programs and $36,500 for Homeless Services programs, listed in
the attachment to the staff report; and
B. Approve the Community and Human Services recommendation for $23,500 to be allocated to
the City's Family and Senior Emergency Services Funds.
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ALTERNATIVES TO RECOMMENDATION
In addition to the staff recommendation, there are the following alternatives:
A. Amend the funding recommendations.
B. Request additional information from staff.
FINANCIAL REVIEW
The CBO Program was established by the Claremont City Council in 1989 and assigned to the
Human Services Commission (now the Community and Human Services Commission) to review and
allocate funds annually to nonprofits serving the Claremont community. The program was originally
funded with a combination of Community Development Block Grant (CDBG) funds and the City's
General Fund. In April 1993, the City Council approved funding the CBO program solely with the
General Fund due to extensive CDBG reporting requirements. Funding amounts have since varied
through the years. In 2007, the City Council approved funding of homeless programs in the amount
of $60,000.
In 2019, the City of Claremont faced a large budget deficit and funding for the CBO program was
discontinued. On May 10, 2022, the City Council voted to authorize funding from the American
Rescue Plan Act (ARPA) to reinstate the CBO program, with $86,650 allocated for General Services
and $60,000 allocated for Homeless Services. ARPA funding will fund the CBO program for calendar
years 2023 and 2024.
The staff cost to prepare this report and administer the program is estimated to be $2,212 and is
included in the operating budget of the Human Services Department.
ANALYSIS
The City's Community Based Organization Grant Program has two primary components - an annual
application process and an on -site evaluation for approved grant programs.
City staff distributed a request for applications in July 2022 to all grant applicants who had applied for
funding during the last three years the program was active. City staff also distributed applications to a
list of organizations who had contacted the City to express interest in applying for the program and to
a list of nonprofit organizations that serve the Claremont community. A press release was posted on
the City of Claremont's website and sent to local newspapers, and the information was posted on the
City's social media accounts.
Seventeen agencies submitted applications for General Service grants. Two agencies did not provide
the required documents and were disqualified, and one agency withdrew their application during the
review process. The remaining fourteen agencies requested funding totaling $119,100 for $86,650 in
available funding. Five agencies submitted applications totaling $36,500 for the $60,000 in available
funding for Homeless Services grants. A total of twenty-one individual agencies submitted
applications for twenty-two programs.
In September 2022, the Community and Human Services Commission was given agency
applications to review and submit requests for additional information from applicants. At their October
2022 meeting, the Commission was presented with its requested information from agencies. At a
special meeting on November 2, 2022, the Commission met to discuss funding allocations, consider
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the grant proposals, and develop the funding recommendations outlined in the attachment to this
report.
Proposals were evaluated based on criteria that included the number of Claremont residents or
students served, how the proposed programs aligned with City Council Priorities, and how well the
programs fit the current needs of the community. While some of the recommended programs served
a large group of local residents or students, other programs served relatively few, but were
considered to be deeply impactful for those recipients.
General Services
The current budget allocates $86,650 to General Services programs. The Community and Human
Services Commission has recommended funding all eligible programs for the 2023 calendar year
within the approved budget. Recipients, programs, funding requests, and funding recommendations
are outlined in the attachment to this report.
Homeless Services
The current budget allocates $60,000 to Homeless Services programs. The Community and Human
Services Commission has recommended funding all eligible programs in full for the 2023 calendar
year. The current budget allocates $60,000 to Homeless Services programs. The Community and
Human Services Commission has recommended funding all eligible programs for the 2023 calendar
year. Recipients and details are outlined in the attachment to this report.
Family and Senior Emergency Services Funds
After funding all eligible homeless services requests in full, the Community and Human Services
Commission voted to allocate the remaining $23,500 in Homeless Services funds as a one-time
funding source to the City of Claremont's Family and Senior Emergency Services Funds. These
funds are used to provide last -resort assistance to thoroughly screened Claremont residents who are
unhoused or are at risk of becoming unhoused. Examples of assistance provided by the Family and
Senior Emergency Services Funds include rental assistance and the payment of past due utility bills.
CEQA REVIEW
In accordance with the California Environmental Quality Act (CEQA), this matter is covered by the
general rule that CEQA applies only to projects that have the potential for causing a significant effect
on the environment in accordance with Section 15061(b)(3) of the Guidelines. Therefore, CEQA does
not apply, and no environmental review is needed.
COMMUNITY AND HUMAN SERVICES COMMISSION RECOMMENDATION
At its October 13, 2022 meeting, the Community and Human Services Commission discussed the
CBO funding criteria process and at its November 2, 2022 special meeting, the Commission made
funding recommendations and unanimously agreed to forward the 2023 calendar year funding
requests listed in the attachment to the City Council for final consideration and approval.
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to
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interested parties. If you desire a copy, please contact the City Clerk's Office.
Submitted by:
Melissa Vollaro
Human Services Director
Prepared by:
Michelle Castillo
Management Analyst
Attachment:
2023 CBO General and Homeless Program Summary and Funding Recommendations
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ATTACHMENT
City of Claremont
Community Based Organization Funding Requests FY 2023
General Services Funding Requests - $86,650 Available
Agency Name
Program
2023
CBO Request
2023 Final
Recommendation
Aging Next (formerly Community Senior Services)
Memory Care Center
$
5,800
$
4,378
Aging Next (formerly Community Senior Services)
Resource Specialist
$
10,000
$
6,810
California Botanic Garden
Growing WaterWise at CaIBG
$
5,000
$
3,485
Claremont After -School Programs, Inc. (CLASP)
CLASP Connects with Claremont Students
$
15,000
$
13,630
Claremont Community School of Music
Music Specialist Enrichment Program
$
6,000
$
4,951
Claremont Educational Foundation
Slice of Summer Full Day Enrichment Program Camps for 1st-6th Grade
$
10,000
$
7,697
Claremont Heritage, Inc.
Claremont Heritage 3rd Grade Local History Program
$
2,500
$
2,082
Claremont Lewis Museum of Art
Project ARTstART
$
10,000
$
7,888
Claremont Meals on Wheels
Claremont Meals On Wheels
$
16,000
$
10,683
Girls Scouts of Greater Los Angeles, La Casita Day
Camp
Keeping Kids Safe and Cool at Camp - Enhancing Health, Access, Environmental
Education, and Socialization
$
9,800
$
4,961
Inland Valley Repertory Theatre, Inc.
Camp IVRT (Broadway musical theatre workshop for youth)
$
5,000
$
3,485
Shoes That Fit
Emergency Warehouse
$
5,000
$
4,519
Sustainable Claremont
Residential Urban Forest Renewal
$
8,500
$
5,427
Vineyard Touring Opera Company
Broadway and operatic recitals, performed at senior centers, retirement and assisted living
facilities and community centers
$
3,000
$
2,050
VNA Hospice & Palliative Care of Southern California
(VNA)
Charitable Care "free care and services to underseroed patients and families"
$
7,500
$
4,602
$
119,100
$
86,650
City of Claremont
Homeless Services Funding Requests - $60,000 Available
2023
2023
Agency Name
Program
CBO
Final
Request
Recommendation
Crossroads, Inc.
Enhancing Women's Re -Entry
$
7,000
$
7,000
Foothill Family Shelter, Inc.
Stepping Stones -Helping unhoused families
$
7,500
$
7,500
overcome housing and food insecurities
Inland Valley Council of Churches,
Food Security
$
8,500
$
8,500
dba Inland Valley Hope Partners
$
5,000
$
5,000
LMWS, dba Pacific Lifeline
Women's Program
$
8,500
$
8,500
St. Ambrose Shower Program
St. Ambrose Shower Ministry
$
36,500
$
369500