HomeMy Public PortalAboutCharter Review Committee Minutes 09-16-1985 a; e 1 September 16 , 1985
The meeting was called to order at 7:03 p.m. . The Chairman said,
"Let the record show this meeting is being held in compliance with the
Texas Open Meeting Law. The notice was posted as required." All mem-
Illbers were present.
Before the beginning of the meeting, materials were distributed
among the members; "Guide for Charter Commission" ,"P-rsonne3--Feb e-f
-Richland ii s" , and Charters from Colleyville, -THdltom City, Hurst,
North Richland Hills and Burleson.
The Secretary read the minutes. Bill Agan questioned "The law
states we do not have audience input at all." After discussion it was
agreed to leave it like it is until we can get more information con-
cerning the matter.
The Chairman asked the minutes be amended by adding thatR.G.Elliott
was sworn in by the Mayor,in private, before Elliott left town, and
just before the Commission's first meeting.
The Chairman asked that copies of the minutes be supplied to each
member of the Committee.
Paul Danigls pointed out that we need to consider a method of
financing the needs of the Commission. The city made 1456 copies, at
5¢ per copy, which took six and 1 hours, and 990 copies, at 5¢ per
copy, at one hour and 20 minutes.
Mrs. Ray asked for a copy of the estimate Mr. Woodard had made
of the cost,about a year ago. It was agreed all of us should have a
copy. His estimate is extremely high; between $14,000 to $16 ,000. It
will be reproduced and distributed at the next meeting. Jean Smith
reported Budget Printing will print ,one side only,for 20 per copy.
Bill Agan stated the discussiin is a moot point; we should not be
concerned about the cost. . .c"ost should be left to the City. Mrs. Ray
asked the estimate be taken back to Dennis Woodard for re-evaluating.
Bill Aganmade a motion to let the City do the copying, Olivia Ray
seconded the motion. This passed unanimously. . .Agan corrected his
motion to include all expenses incurred, Pay seconding. Mike Logan
asked if there were some funds set aside for this Commission. Agan
pointed out the Mayor said, when he inducted us, that what we need
will be supplied. Mr. Leach says he feels uncomfortable with an un-
limited budget. .we probably should ask for a definite fund. The Chair-
man suggested we operate a little longer before we commit ourselves. .
we have only one source for funds, the City. After much discussion,
the vote was unanimouse for Agan's motion.
The Chairman brought up the question of quorum. Roberts Rules
saysa simple majority. Aquorum for our group will be 8.
Dias requested we have a copy of Keller's Charter, since it is
condensed.
Bill Agan wanted a clarification of proxy. Elizabeth Sheppard
moved we not use proxy in this Commission, Tom Harvey seconded the
motion. LLoyd Leach thinks the law prohibits proxy in political groups.
1•r. Bridges moved to table, Byrtie Adams seconded. (This needs to be
looked up in Vernon' s Statute) Votes for "to table the motion" were
11 for, 4 against. Vie will get a legal opinion about it. Information
will be brought to the next meeting.
Meeting time needs to be discussed; how often and when. Tommy
Bridges moved for Monday at 7:00p.m. Mr. Clements seconded. Vote was
11 for, 4 against.
Mr. Agan made a motion our next meeting be in one month. Mr. Black
Allseconded, vote was 8 for, 7 against. The next meeting will be Oct. 21 ,
MIFI985. at 7 p.m.
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; age 2 September 16 , 1985
Jean Smith suggested we have Dr. Taebel come for the next meeting.
LLoyd Leach felt we could use him, but at a later time. Mr. Clements
agreed with Leach.
The Chairman thought that at the next meeting we will be drafting
the Charter. We will discuss articles that will possibly be incorporated
in the Charter.
Olivia Ray wants our Charter to be as "foxy" as North Richland Hills.
Lloyd Leach suggested we not write a preamble until the Charter is
finished.
Mike Logan made a motion we use the North Richland Hills Charter as
a guide for our study. Mr. Bridges seconded. Vote was unanimous.
The meeting was thrown open for questions or suggestions. Elizabeth
Sheppard made a motion the Chairman appoint a small (2 or 3) committee to
look over the City Cou it rules for what is applicable to us and report
back the the Commissiongonsideration. Mr. Black seconded. Sheppard
amended the motion tostate that the Secretary set forth our rules of ),zA
operating procedures on one or more pages and give a cop to everyone... du
Vote to move the Question: 12 for, 2 abstaining. ff o
Mr. Agan requested a discussion about a consultant. We discussed �"e
the use of PileyFletcher, of Austin, and Dr. Taebel, of U.T.A. The
services of both would be free. Sheppard moved we use Dr. Taebel as our
main consultant and Mr. Fletcher as the secondary consultant, James Black
seconded. Olivia Ray amended the motion to include the City Attorney.
Sheppard withdrew her motion.
Tommy Bridges moved that the agenda for our next meeting consist
of the first 6 articles (excluding the Preamble) . R.G.Elliott seconded.
Vote was 13 for, 1 abstaining.
Elizabeth Sheppard made the motion we gout a notice in the City News
about our open meeting ,and suggestions,that anyone wanting certain
.Letter
items to be considered by the Commission, be sent to the City. Bill Agan
seconded. Paul Daniels said he would pass this information on to the
City. Sheppard withdrew her motion.
The Committee adjourned at 9:25p.m.
Respectfully submitted,
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By/
rtie B. Adams