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Home My Public Portal About2015-05-04-Special Town Mtg Warrant SPECIAL TOWN MEETING MAY 4, 2015 Barnstable, ss To: Roland W. Bassett, Jr. Constable of the Town of Brewster Greetings: In the name of the Commonwealth of Massachusetts, you are hereby directed to notify and warn the inhabitants of the Town of Brewster, qualified to vote in town affairs, to meet at the Stony Brook Elementary School Cafetorium, on Monday the 4th day of May, 2015 next, at 7:05 p.m. o'clock in the evening, then and there to act upon the following articles. UNPAID BILLS ARTICLE NO. 1: To see if the Town will vote to pay bills incurred but unpaid during a previous fiscal year, or to take any other action relative thereto. (Nine-Tenths Vote Required) (Board of Selectmen) BUDGETARY TRANSFERS ARTICLE NO. 2: To see if the Town will vote in the following manner to appropriate from available funds and/or to transfer from surplus funds in some departments the amounts needed to prevent deficits in other departments this fiscal year: A. Transfer the sum of $65,000.00 from the Ambulance Receipts Reserved for Appropriation Account to line item no. 8 (Fire/Rescue Wages) of article no. 3 of the 2014 Annual Town Meeting B. Transfer the sum of $17,500.00 from Free Cash to line item no. 10 (Building Inspector/HDC Wages) of article no. 3 of the 2014 Annual Town Meeting, C. Transfer the sum of $7,200.00 from the line item no. 4 (Fringe Benefits) to line item no. 21 (Veterans Services) of article no. 3 of the 2014 Annual Town Meeting, D. Transfer the sums of $9,286.00 from article no. 8 (la) (Thrift Shop) of the May 5, 2014 Annual Town Meeting to line item no. 4 (Debt Service) of article no. 3 of the 2014 Annual Town Meeting, E. Transfer the sums of $15,000.00 from Free Cash, $20,000.00 from line item no. 20 (Liability Insurance) of article no. 3 of the May 5, 2014 Annual Town Meeting and $8,066 from article no. 8 (la) (Thrift Shop) of the May 5, 2014 Annual Town Meeting to article no. 2 (Elementary School Operating Budget) of the 2014 Annual Town Meeting, F. Transfer the sum of $20,000.00 from line item no. 11 (Natural Resources and Conservation Wages) to line item no. 13 (Department of Public Works Wages) of article no. 3 of the 2014 Annual Town Meeting, Page 1 of 21 G. Transfer the sum of $20,000.00 from the line item no 13 (Solid Waste Disposal) to line item no 13 (Road Machinery) of article no 3 of the 2014 Annual Town Meeting, H. Transfer the sum of $18,152.00 from Golf Receipts Reserved for Appropriation account to line item no. 15 (Golf Department Expenses) of article no. 3 of the 2014 Annual Town Meeting, I. Transfer the sums of $5,000.00 from article no. 8 (la) (Thrift Shop) of the May 5, 2014 Annual Town Meeting to line item no 18 (Ladies Library) of article no. 3 of the 2014 Annual Town Meeting, J. Transfer the sum of $8,000.00 from the line item no. 7 (Police Wages) to line item no. 7 (Police Expenses) of article no. 3 of the 2014 Annual Town Meeting, K. Transfer the sum of $15,000.00 from Golf Receipts Reserved for Appropriation account to line item no 15 (Golf Department Expenses) of article no. 3 of the 2014 Annual Town Meeting, or to take any other action relative thereto. (Majority Vote Required (Board of Selectmen) PRIVATE ROAD ENGINEERING SERVICES /Moss Lane, Commons Way & Magnet Way ARTICLE NO. 3: To see if the Town will vote to transfer from the Fund Balance Reserved for Road Betterments the sum of FIVE THOUSAND AND 00/100 DOLLARS ($5,000.00) to finance costs associated with engineering services for a private road betterment for Moss Lane, Commons Way & Magnet Way and to authorize the Assistant Town Administrator to solicit bids and/or proposals, enter into a contract or contracts and expend said funds for this purpose, said expense to be recovered through the betterment assessments against the abutters, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) PRIVATE ROAD ENGINEERING SERVICES/ Tower Hill Circle ARTICLE NO. 4: To see if the Town will vote to transfer from the Fund Balance Reserved for Road Betterments the sum of FIFTEEN THOUSAND AND 00/100 DOLLARS ($15,000.00) to finance costs associated with engineering services for a private road betterment for Tower Hill Circle and to authorize the Assistant Town Administrator to solicit bids and/or proposals, enter into a contract or contracts and expend said funds for this purpose, said expense to be recovered through the betterment assessments against the abutters, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) CAPITAL AND SPECIAL PROJECTS EXPENDITURES ARTICLE NO 5: To see if the Town will vote to appropriate a sum of money for the purpose of funding the following capital acquisitions and special Page 2 of 21 HI project expenditures to be undertaken during Fiscal Year 2016, including the payment of all costs incidental and related to the carrying out of these projects and their financing, as well as, any professional, design and engineering service costs; to determine whether this amount shall be raised by taxation, transfer from available funds and/or by borrowing pursuant to Chapter 44 of the General Laws and/or any other enabling authority, and if by borrowing, any such borrowing shall be reduced by the amount of any grant funds or other amounts received before the sale of such notes or bonds to offset costs of any of the projects approved by the Town pursuant to this article; to determine whether the Town will transfer an additional sum of money from available funds for the purpose of paying for the preparation, issuance and marketing of any bonds and notes issued hereunder and for paying interest on temporary notes issued in anticipation thereof; and to the authorize the Town Administrator to solicit bids and/or proposals, enter into a contract or contracts, and expend these funds for the following purposes: Project Request: Funding a. Stony Brook School Window Repair $125,000.00 Project b. Well No. 3 Access Road Improvement $700,000.00 Project c. Freemans Way Recreational Fields $60,000.00 Improvement Project d. Propane Tank Replacement Project $24,000.00 e. Bikeway Safety Improvement Project $5,000.00 f. Town Administrator Recruitment $7,000.00 Expenses g. Water Truck Replacement $55,000.00 h. Landfill Monitoring Expense $40,000.00 i. Elementary Schools Mower $10,000.00 Replacement Project Grand Total $1,026,000.00 or to take any other action relative thereto. (Two-thirds Vote Required) (Board of Selectmen) FIRE DEPARTMENT PROFESSIONAL SERVICES ARTICLE NO. 6: To see if the Town will vote to transfer from Ambulance Receipts Reserved for Appropriation the sum of FIVE THOUSAND AND 00/100 DOLLARS ($5,000.00) to pay for cost associated with professional services related to promotional examination, testing and assessment services for the Fire 86 Rescue Department, and to authorize the Fire Chief to solicit bids or proposals, enter into contracts, and expend said funds for this purpose, or to take any other action relative thereto. (Majority Vote Required (Board of Selectmen) COMMUNITY PRESERVATION ACT FUNDING ARTICLE NO. 7: To see if the Town will vote to act upon the recommendation of the Community Preservation Committee and to appropriate from the Community Preservation Fund Balance reserved for Open Space, the Community Preservation Fund Balance Reserved for Community Housing, the Community Preservation Fund Balance reserved for Historic Preservation and Page 3 of 21 the Community Preservation Budget Reserve the amounts shown below and for the purposes identified below; to authorize the Town Administrator to enter into contracts for the award of grants to the following agencies; to authorize the Community Preservation Committee, pursuant to the provisions of Massachusetts General Laws, Chapter 184, Sections 31 through 33, to require an Affordable Housing Restriction and. Historic Preservation Restriction in the awarding of certain grants; and to authorize the Town of Brewster, acting by and through its Board of Selectmen, to hold and enforce such Historic Preservation and Affordable Housing Restrictions, all as follows: Item: Category: 1. Open Space: Eldredge Property Debt Repayment- Transfer the sum of $140,000.00 from the Fund Balance Reserved for Open Space to pay the debt service expense on the loan obtained in connection with the Eldredge Property acquisition (Article 9 of November 17, 2014 Special Town Meeting) 2. Community Housing: Harwich Ecumenical Council for the Homeless' Homeowner Emergency Loan Program - Transfer the sum of $118,000.00 from the Fund Balance Reserved for Community Housing to award a grant to the Harwich Ecumenical Council for the Homeless to be utilized to administer the Housing Emergency Loan Program in the Town of Brewster. 3. Historic Preservation a. Brewster Historical Society - Funding towards the preservation, renovation and rehabilitation of the Captain Elijah Cobb House- Transfer the sum of$100,000.00; ($64,663.00 from the Fund Balance reserved for Historic Preservation, and $35,337.00 from the Community Preservation Budget Reserve) to award a grant to the Brewster Historical Society to be utilized for the rehabilitation and preservation of the Captain Elijah Cobb House. b. Brewster Cemetery Association - Funding for critically needed repairs and restorations to historic tombstones, monuments and a holding vault in the Brewster Cemetery on Lower Road -Transfer the sum of$86, 350.00 from the Community Preservation Budget Reserve to award a grant to the Brewster Cemetery Association to undertake repairs and restorations to historic tombstones, monuments and a holding vault in the Brewster Cemetery on Lower Road. Grand Total $444,350.00 or to take any other action relative thereto. (Majority Vote Required (Community Preservation Committee) INSURANCE RESERVE FUND for PUBLIC SAFETY EMPLOYEES ARTICLE NO 8: To see if the Town will vote to appropriate a sum of money to add to the Town's insurance fund to pay workers' compensation under Section 13A of Chapter 40 of the General Laws, and to transfer from Item No. la. Thrift Shop Building Repair/Renovation Project of Article No. 8 (Capital Article) of the May 5, 2014 Annual Town Meeting the sum of TEN THOUSAND AND 00/100 DOLLARS ($10,000.00) for this purpose, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) Page 4 of 21 uu i OTHER BUSINESS ARTICLE NO. 9: To act upon any other business that may legally come before this meeting. (Majority Vote Required) (Board of Selectmen) L And you are hereby directed to serve this Warrant with your doings thereon to the Town Clerk at the time and place of said meeting as aforesaid. Given under our hand and Seal of the Town of Brewster affixed this 6th day of A.ril, 2015. .--- � + . �, es W. Foley , C 'airman Benja 'n . deRuyter, Vice-Chairman F Patricia E. Hughes, • erk Joh heodore Dickson Peter G. Norton I, Roland W. Bassett Jr, duly qualified Constable for the Town of Brewster, hereby certify that I served the Warrant for the Special Town Meeting of May 4, L 2015 by posting attested copies thereof, in the following locations in the Town on theq th day of April, 2015. Brewster Town Offices Café Alfresco Brewster Ladies Library Brewster Pizza House The Brewster Store Millstone Liquors Brewster Farms U. S. Post Office Roland W. Bassett, 7 Constable Page 5 of 21 .,, ,.,..; I I 1,\ \