HomeMy Public PortalAboutCharter Review Committee Minutes 01-05-2012 Charter Review Committee Minutes
January 5, 2012
Community Board Room
Members Present:
Chairman Bill Agan
Secretary/Vice Chair Jeff Ritter
Member Loyce Greer
Member Doug Knowlton
Member LaRue Wall
Audience Present:
Janece Hill
Travis Malone
1. Read and Approve minutes from last meeting(December 15, 2011)
Member Knowlton motioned to accept the minutes from the December 15, 2011 meeting.
Member Wall seconded.
The motion was approved by unanimous vote.
Member Ritter stated the Council wanted to hear a status report on the Charter review
process. The consensus of the committee was for Vice Chair Ritter to present the report
to the Council in February.
Chairman Agan stated that a copy of the draft Charter should be presented to Council
during the status meeting to show what the new Charter will be like and to show
progress.
Member Greer will develop a complete new index for the Charter to be presented to the
Council to outline the new format. Member Greer also recommended that each section of
the Charter should contain an index of the contents of that particular section.
Member Knowlton motioned to add an agenda item to future agendas to discuss the draft
Charter as it progresses.
Member Wall seconded.
The motion was approved by unanimous vote.
2. Review City Charter.
4.01 —City Manager
Secretary Ritter questioned the use of the word"full"when referring to a required
Council vote. Ritter stated that the inclusion of the word"full" would require a vote of
the complete Council, not simply the members present at a meeting.
Discussion by all on necessity of the word "full".
rTh Secretary Ritter motioned to remove the word "full" in this section and all other sections.
Member Knowlton seconded.
The motion was approved by unanimous vote.
Sec. 4.02—City Secretary
Secretary Ritter recommended to change the term "oral taped"to "audio" when referring
to recording the audio from meetings.
Secretary Knowlton motioned to accept the section and to remove the word"full" and to
change "oral taped"to "audio".
Member Greer seconded.
The motion was approved by unanimous vote.
Sec. 4.03—City Attorney
Member Greer recommended removing the word "full" in paragraphs 1 and 6 and
making the word "advisor" in paragraph 2 appear in bold.
Member Knowlton motioned to accept the section and remove the word "full" in
paragraphs 1 and 6 and make the word "advisor" appear in bold.
Secretary Ritter seconded.
The motion was approved by unanimous vote.
Sec. 4.04—Municipal Court
Members Greer and Wall recommended to add verbiage as paragraph 3 that the judge of
the Municipal Court as well as defense and prosecution attorneys not be from the same
law firm as that of the City Attorney.
Member Knowlton motioned to accept the section and to add verbiage as paragraph 3 that
the judge of the Municipal Court as well as defense and prosecution attorneys not be
from the same law firm as that of the City Attorney.
Member Wall seconded.
The motion was approved by unanimous vote.
Sec. 4.05—Municipal Judge
Secretary Ritter recommended removing the word "full" in referring to the City Council
and that the provision in Section 4.04 requiring a different law firm from that of the City
Attorney should be added for clarity in this section.
Member Greer motioned to accept the section and to add verbiage that judge of the
Municipal Court not be from the same law firm as that of the City Attorney.
Secretary Ritter seconded.
The motion was approved by unanimous vote.
�-•, Sec. 4.06—Official Bond for City Employees.
Member Wall motioned to accept the section and to insert the words "department heads"
specifically as members of the City staff that shall be bonded and placing "as the City
Council or State Law may require" in parenthesis.
Member Knowlton seconded.
The motion was approved by unanimous vote.
Sec. 4.07—Other Administrative Departments
Extensive discussion by all regarding methods of increasing City Council monitoring and
if necessary, intervening in the administration of the City.
The consensus of the Committee was to include verbiage and words "consult and advise"
for the City Council working with the City Manager dealing with department heads.
The consensus of the Committee was to rewrite the section to include verbiage to allow
the City Council to "consult and advise" with the City Manager in regards to Department
Heads.
3. Assignment for Next Meeting
The next meeting is scheduled for January 12, 2012.
Review new Article IV for changes, modifications, additions or deletions beginning with
4.07.
JP"' 4. Public Comments
Travis Malone—Department heads are critical to the operation of the City and as elected
representatives, the City Council should have some supervisory or monitoring role.
5. Adjournment
Member Wall motioned to adjourn.
Member Knowlton seconded.
Chairman Agan adjourned the meeting at 8:58 PM.
Jeff Ritter-Secretar Bill Agan-Chairman