HomeMy Public PortalAboutCharter Review Committee Minutes 02-02-2012 I
riN Charter Review Committee Minutes
February 2, 2012
Community Board Room
Members Present:
Chairman Bill Agan
Secretary/Vice Chair Jeff Ritter
Member Loyce Greer
Member Doug Knowlton
Member LaRue Wall
Audience Present:
Janece Hill
Jeremy Hill
Travis Malone
Beverly Williams
Michaela Williams
1. Read and Approve minutes from last meeting (January 26, 2012)
Secretary Ritter motioned to accept the minutes from the January 26, 2012 meeting.
Member Wall seconded.
Member Knowlton abstained from voting due to absence from the meeting.
The motion was approved by unanimous vote.
Secretary Ritter submitted a sample cover letter to be used in the Status Report to the
Council.
Member Greer will work with Secretary Ritter to ensure the official draft copy of the
Charter will be submitted to the City Council.
2. Review City Charter.
The consensus of the group to review some articles that were previously addressed in
order to prepare for the status report to the City Council.
Section 4.06
Member Greer motioned to add Section 4.06 regarding the Municipal Court for
completeness.
Secretary Ritter seconded.
The motion was approved by unanimous vote.
Section 4.07
Secretary Ritter motioned to approve 4.07 as written.
Member Greer seconded.
The motion was approved by unanimous vote.
J
egNA Section 4.08
Discussion by everyone regarding role of City Council in the administration of the City.
The consensus of the Committee was that the Council must have some input as to the
City departments, as the Council is ultimately responsible for all aspects of the City.
Member Knowlton stressed the Council should not give orders to any employee, but
should ultimately be responsible for the City.
Member Greer pointed out that the current Charter does not allow any input at all as to
employees or Department Heads.
Secretary Ritter indicated that using "consultation" with the City Manager would allow
the Council to participate yet not dictate Department Head decisions.
Members Wall and Greer pointed out that the Council should have some input and
recommended "advice and consent".
Secretary Ritter motioned to include "advice and consent" with regards to Department
Heads.
Member Wall seconded.
The motion was approved by unanimous vote.
Section 4.09.
Secretary Ritter motioned to approve the section as written.
Member Wall seconded.
The motion was approved by unanimous vote.
Section 4.01
Discussion by all regarding role of City Council in staying abreast of City Departments.
Secretary Ritter indicated that each Department Head has an annual review by the City
Manager.
Members Greer and Wall stated that the City Council should be aware of the results of
the annual reviews and should be able to review them.
Member Greer motioned to add a new"C" bullet to include wording for the City
Manager to perform an annual written review of department heads and that review may
be reviewed by City Council.
Member Knowlton seconded.
The motion passed by unanimous vote.
Section 5.01
Member Knowlton moved to accept the section as written.
Member Wall seconded.
The motion was approved by unanimous vote.
Section 5.02
Secretary Ritter moved to accept the section as written.
Member Greer seconded.
The motion was approved by unanimous vote.
Section 5.03
Secretary Ritter recommended adding references to Article 3.02 for the qualifications of
Office.
Member Greer stated that some of the provisions are the same.
Member Knowlton pointed out that it is better to be sure everything is covered than to
leave a provision out.
The consensus of the Committee was to be sure everything is covered, and then later
review for the final product.
Member Knowlton moved to include references to Article 3.
Member Wall seconded.
The motion was approved by unanimous vote.
3. Assignment for Next Meeting
The next meeting is scheduled for February 9, 2012.
Review results of status report and continue reviewing Article 5 and begin Article 6.
4. Public Comments
Beverly Williams - Very appreciative of the hard work by the Committee on reviewing
and updating this very important document.
5. Adjournment
Member Wall motioned to adjourn.
Member Knowlton seconded.
Chairman Agan adjourned the meeting at 8:53 PM.
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