HomeMy Public PortalAbout20090928minutesCultural Arts Commission
Minutes
Monday, September 28th, 2009 ~ 4:00 p.m.
City Hall, 320 E. McCarty Street ~ Boone – Bancroft Room
Call to Order
The meeting was called to order by Chair Cindy Layton at 4:00 p.m.
Roll Call
Present: Randy Allen, Bill Rogers, Cindy Layton, Gail, Mary Ann Hall, Bruce Dawson, Keith
Enloe, MD, DG, Ann Littlefield, Lucia Kincheloe
Tentative Agenda approved
August Minutes approved
Old Business:
1. New Survey information is represented by JC Cantorum, Atelier, JC Art Club,
Sweet Adeline’s Capitol City Children’s Choir Jazz Forward Initiative and Show Me
Show Boaters.
a. A community calendar is essential—arts must be a component for
scheduling purposes
b. Contact information for all arts organizations and the city (Police, Parks &
Rec., etc.)
c. Links to other arts websites
d. Additional requests
1. Outdoor art fair
2. Underutilized warehouse space as incubators for art
3. Minutes published
Mary Ann Hall wondered why the dance groups did not respond. Groups, while answering
the survey, wanted to know if there was money and if there were venues which could lower
the cost of performances.
2. Website Development Research Information
Bill Rogers—Ideally, software could calendar two years into the future and be able to
be updated by many entities. A domain name is unknown at this point, and content
was not really discussed beyond the concept level. A couple of domains were
considered www.artsinjc.com and www.jc-arts.net. The Commission voted
unanimously for ARTSinJC.com. The commission also voted unanimously to
purchase the ARTSinJC.net and ARTSinJC.org domains as well.
A couple of web templates were shown on line—one from hypertemplates.com and
the other from templatekingdom.com. The sites are easy to update and to
customize with local art and programming. A discussion was held on the pros and
cons of each website. Costs will vary depending on bandwidth demands and other
factors. According to Gail, the organization does not have to solicit bids if the dollar
amount is under $3k. The calendar software would cost around $1,500. Bill
suggested a list of standards would be desirable for calendar items, and minimal
standards regarding updates. The commission unanimously chose the hyper
template option.
A contest for a logo was mentioned. Hosting and the purchase of the calendar option
were delayed for the budget discussion.
3. Grant Research Information
It was suggested the $5k we need to spend by October in grant $ could be spent,
but it was not recommended more grant dollars be pursued for the near term.
New Business:
1 Plan Formulation
a. Logo
What are the Commission’s objectives and should they be part of the logo?
A motion was made by Lucia Kincheloe and seconded by Ann Littlefield to engage
a local professional graphic designer (not to exceed $475) to draft at least 5
sample logos based on
1. www.artsinjc.com;
2. The “Connecting Arts and Community” concept
3. The “Cultural Arts Commission” concept and have a draft back to the
Commission by October 15, 2009. Motion passed unanimously. Keith
Enloe volunteered to contact designers.
b. Budget
After referring back to the group’s mission statement, a Motion to approve
2009 and 2010 Budget was made by Bruce Dawson second by Bill Rogers.
Motion Approved unanimously.
Gail has final Spreadsheet on her city server drive.
2. Subcommittees Appointed by Chairman Cindy Layton
a) Grant Criteria and procedures – Lucia Kincheloe
b) Public Art Review Ordinance and Maintenance – Ann Littlefield
c) Endorsement Policy – Keith Enloe and Bruce Dawson
d) Fund Development – Don Govang
Announcements:
Next meeting will be held on Monday, October 26th, 2009 at 11:30 a.m.
The following meeting will be held Tuesday, November 24th, 2009 at 11:30 a.m.
December – TBD
Meeting Adjourned.
NOTICE OF MEETING & TENTATIVE AGENDA
City of Jefferson Cultural Arts Commission
Monday, October 26th, 2009 ~ 11:30 a.m.
City Hall, 320 E McCarty Street ~ Boone –Bancroft Room
TENTATIVE AGENDA
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of September Minutes
5. Public Comments
6. Old Business
A. Reports from Sub Committees:
1) Grant Criteria and procedures
2) Public Art Review Ordinance and Maintenance
3) Endorsement Policy
4) Fund Development
B. Review Logos
7. New Business
8. Next Meeting: November 24th, 2009 at 11:30 a.m.
9. Announcements
10. Adjournment