HomeMy Public PortalAbout20100824minutesCultural Arts Commission Minutes
Tuesday, August 24th ~ 11:30 a.m.
City Hall, 320 E. McCarty Street
Call to Order - Meeting called to order by Chairman Cindy Layton at 11:35 a.m.
Attendance- Cindy Layton, Mary Ann Hall, Ann Littlefield, Steve Picker, Don Govang,
Keith Enloe, Randy Allen, Bruce Dawson, Lucia Kincheloe, Eric Struemph, Gail Strope
Absent- Dawnel Davidson
Agenda and minutes approved
Website Development
Cindy Layton was on the radio that morning. She talked about the website, calendar and the mini-
grants available. Steve Picker acknowledged there are some areas of the website that needs to be
tweaked to make the calendar and grant application more user friendly. A sub-committee is to discuss
some of the problems indicated and set up criteria for what qualifies and organization to use the
website calendar.
Fund Development – no report
Public Art Policy – no additional comments have been received at the city. The comments from the
meeting of the art groups was recorded and shared with the commission. Gail Strope shared those
comments with the city administrative meeting. Gail suggested we ask city attorney, Nathan Nicholas to
report their review progress at the next commission meeting.
Grant Applications
There is general discussion about some problems accessing the mini-grant application on the website.
There was no deadline on the application for this first round of applications. The application process
needs a city contact person as well as a commission member. Gail Strope requested the website not
list her email address due to potential spam. Lucia Kincheloe volunteered to be the other contact
person.
Only two applications were filed. Since no one had a chance to review the applications prior to the
meeting, it was suggested to set another date to meet for that purpose. Additional applications could
still be accepted and reviewed by the commission on the scheduled later date.
Budget
Eric Struemph reported the city has approved the commission budget for $10,000 which runs from
November 1, 2010 to October 30, 2011. A committee is needed to make recommendations for the
website, workshops, mini-grants and promotion. Cindy Layton, Lucia Kincheloe, Ann Littlefield and
Steve Picker will be on that committee.
Bill Rodgers is no longer on the commission due to moving to Minnesota for another job. Two
applications for representation from the MRRL have been recommended.
Promotion
$3700 remains in the budget for this year to be used for promotion. Avenues of promotion were
presented and discussed.
Ann Littlefield - (Kehoe) sticker on the front page of the newspaper cost $1000 per run.
An on-line printing company can do 25,000 postcards for $500. The post card design will need to be
determined.
Keith Enloe - billboard information was received from 3 companies. Lamar Advertising had the best
offer with 10 billboards for $2000 which is a rate given to non-for-profits. The price includes design and
set up. The “poster” would be of less permanent paper and usually lasts only a couple months.
Billboards would be placed on main arteries as far out as the commission wants. Eric Struemph who
used to sell billboard advertising had some good points to be considered. Billboard space is available
October 1.
Lucia Kincheloe - due to limitations in placement of additional banner brackets, the proposal for
downtown banners was changed to use existing flag holders. This changed the format to an angled
flag. Design suggestions were shared. Art work from the Capital Arts Street Chalk Art contest will be
used giving recognition to the students or schools.
There was discussion about the use of the CAC logo and the downtown business association logo.
Flags would be cheaper to produce with no city installation or maintenance cost. It was agreed to
forego the participation of the downtown association, leaving that logo off flag and not pursuing their
financial part of the cost.
Motion made to allocate $1500 for flags, $2000 for billboards and $200 for postcards. All were in favor.
It was agreed the CAC logo with the website address should be used on all the promotion pieces.
Presention by Charles Steck.
Atelier is a non-for-profit organization requesting funds for the event Art Inside the Park. Cole County
Commission has given Atelier $5000 toward a MAC grant which requires a match. Atelier made an
appeal to the City for additional funds of $7000 to $10,000 toward the MAC grant match.
The Blair Oaks School is participating with Atelier and will assist with fundraising and volunteering. The
event is scheduled for December 18-27 to be held in Wardsville. It is proposed to have giant snowflakes
constructed by students and displayed along Route B.
There was concern about the event being outside the city and the proposal being vague.
The city council did not vote to extend funds and advised Atelier to go through the CAC to request
funds. Atelier was advised the CAC did not have the funds for that kind of request.
Asked specifically what Atelier was requesting of the CAC, three points were made.
1. Recommend to the city council the funds requested be granted
2. Help plan and organize the event and get volunteers to participate
3. Help get the event into the JC schools, specifically Simonson to display snowflakes
Motion made by Randy Allen to recommend to the City Council to award $5000 to Atelier under the
same guidelines accepted by the Cole County Commission. Motion seconded by Bruce Dawson.
Before a vote was called more discussion ensued. It was agreed further discussion was needed on the
commission’s policy and mission in relation to such special requests outside the realm of the existing
mini-grants available. This will be put on the agenda for the September 28th meeting.
A show of hands vote was called for the motion resulting in 2 Yes, and 5 No.
Next meeting to be held 9/14/2010 at 11:30 a.m. at City Hall
Meeting was adjourned at 1:35 pm
Minutes submitted by Mary Ann Hall