HomeMy Public PortalAbout20120823minutesCity of Jefferson Cultural Arts Commission
City Hall, 320 E. McCarty Street: Boone-Bancroft Room
Board Meeting
MINUTES August 23, 2012
Call to Order: 4:46 p.m.
Roll Call: Laura Morris, Gail Strope, Lucia Kincheloe, Kelly Schlosser,
Tom Baker, Raylene Walker, Don Govang, Carrie Carroll
Not Present: Bruce Dawson, Cindy Layton, Dawnel Davidson, Taryn
Prewitt
Approval of Agenda: Laura made motion to approve, Tom seconded.
All in favor.
Approval of May, July, & August Minutes: Kelly made motion to
approve, Tom seconded. All in favor.
New Business: Dawnel and Don will speak about the intern position.
Not For Profit Status Report: No update at this time per Gail due to
staffing issues.
Public Art: Frank Underwood with First Student has requested we
send a letter requesting two decommissioned school busses. We need
to determine if we can afford to do this, and what we would do with
them.
NEA Grant- We will not know until December on the Fast Track grant.
This will impact our budget.
Roundabout Project.
RFQ- the deadline is 9/4 and we should know by then. Gail
recommended scheduling a special meeting to discuss. We need a
committee to review these as well. A tentative meeting has been
scheduled for Thursday, September 6th at 4 p.m. We will include staff
from Public Works.
New Public Art- The design might include an amphitheater. Cary and
Lucia are working on this project. Raylene will email Gus Wagner about
the Riverside park project, so that we can see what opportunities may
be there for us to explore.
Marketing: Website update- We now have a group email address for all
correspondence. Cindy has updated the calendar.
Wine Tasting Event: Kelly has the wineries and restaurants paired. We
still need volunteers to help serve and take tickets.
Play and Auction Event: Rehearsals are going well. Brew House will
provide coffee. Panera is providing cookies. Capital Region will have
the advertising completed by the end of next week. September 17th we
will need volunteers for cleanup beginning at 10a.m at the theater. The
stage will be painted along with some minor cosmetic repairs. Lucia has
several items for the auction, but we still need more.
Budget: Lucia discussed a proposed budget. We need to spend money
on the flags. We expect a bid from MVE shortly on the flags.
Art Groups E-mail: Lucia is updating email addresses and contacts of
art groups in the area. We will use the list to promote CAC events. If
you have an organization that should be included, please email Lucia.
Next meeting: The next regular Commission meeting will be September
27, 2012-4:30 p.m. - City Hall
Adjournment: 5:35 p.m. - Kelly made motion, Tom 2nd, all in favor.
As recorded by:
Commissioner Raylene Walker, Secretary.