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Minutes
Ad Hoc Committee on the Arts
Thursday, January 8, 2009 ~ 12:00 P.M.
City Hall, 320 E. McCarty Street – Boone/Bancroft Room
Committee members present: Councilwoman Cindy Layton, Chairman; Councilwoman Anita
Randolph, Randy Allen, Jim Crabtree, Kent Brown, Charlie Brzuchalski, Gene Bushmann,
Theressa Ferguson, Mary Ann Hall, Ann Littlefield, Bill Rodgers.
Guests present: Michael Gaines, Bruce Dawson, Carla Steck
Staff present: Drew Hilpert, Janice McMillan
Councilwoman Layton called the meeting to order.
The agenda was approved as printed.
The minutes of the December 4 meeting were approved.
Councilwoman Layton opened the floor for public comment. Bruce Dawson said he was
attending as an interested person, but had nothing specific to present at this time.
Old Business
a. Review Draft Ordinance. The draft ordinance was reviewed. Mr. Hilpert offered new
language on several sections, including the suggestion that an individual member fill only one
category, and conflict of interest. The committee voted unanimously to include the conflict of
interest language in the draft ordinance. The committee also discussed the following sections:
• Purpose and vision statements were added.
• Composition of the commission, including the number of members and categories. A
discrepancy in the number of members was corrected to reflect 11 voting members. “At
large” will replace “lay” members.
• City residency requirement. The committee thought there should be some opportunity for
persons who reside outside of the corporate limits of Jefferson City to be appointed to
the committee, since representation from specific industries was mandated that have
service areas that extend beyond the city limits.
• Terms. The committee voted to recommend staggering of terms within categories.
• Quorum. The committee recommended that five (5) members constitute a quorum.
• Ex-officio members. It was clarified that ex-officio members would be appointed in the
same manner as other members and would be non-voting.
• Finances. The language recommended by the Finance Director will be included in this
section.
• Powers and duties. Mr. Crabtree suggested using “cultural plan” to describe the
committee’s primary work plan, to distinguish it from the long range beautification plan
prepared by the Environmental Quality Commission (EQC). He also offered to discuss
with the EQC their charge to “prepare a long range beautification plan including
Minutes Ad Hoc Committee on the Arts
January 8, 2009 Page 2
recommendations to the Council for new plazas, fountains, statuary and similar elements
of civic beautification” in order to reduce potential overlap.
• Michael Gaines suggested the powers and duties reflect a three-prong approach
including (i) the outside community and cultural tourism; (ii) the community within and
support of a creative economy; and (iii) an impact on the individual, such as support of
local art and local artists. Adding sections to allow the Commission to adopt bylaws for
the conduct of business and standards for awarding grants, if any, were also approved.
• Other minor wordsmithing was accomplished throughout the draft ordinance.
b. Review power point presentation. Chairman Layton unveiled the power point
presentation she will use at Thursday’s forum. Name spellings were corrected, and it was
suggested to reference the number of surveys that were distributed.
New Business. There was no new business.
Next Meeting. Chairman Layton reminded everyone of the forum scheduled for Thursday,
January 15, and the alternate date, should inclement weather occur, of January 29.
The next regular committee meeting is scheduled for Thursday, January 22, 2009.
Adjournment. The meeting adjourned at 1:40 p.m.