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HomeMy Public PortalAbout20100608minutesMINUTES JEFFERSON CITY BOARD OF ADJUSTMENT June 8, 2010 7:30 a.m. BOARD MEMBERS PRESENT Paul Boudreau Robert Dallmeyer, Jr. William Luebbert Kevin Meinhardt, Chairman Glenn Bonner, Alternate Drew Hake, Alternate Stacey Young, Alternate BOARD MEMBERS ABSENT Wilma Partee, Vice Chairman COUNCIL LIAISON PRESENT David Griffith, City Council Liaison ATTENDANCE RECORD 4of5 9 of 11 8of11 10 of 11 6 of 9 10 of 11 9of11 ATTENDANCE RECORD 8of11 STAFF PRESENT Charles Lansford, Assistant to the Director of Community Development Janice McMillan, Deputy Director of Planning & Transportation Services Eric Barron, Senior Planner Anne Stratman, Administrative Assistant 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Chairman Meinhardt called the meeting to order and introduced the Board members and staff. Board procedures were explained. Chairman Meinhardt asked if there were any Board members who would not participate in any of the hearings scheduled. A quorum of five (5) Board members was present to hear the items on the agenda. All regular members and alternate Stacey Young will vote. 2. Procedures Explained The following documents were entered as exhibits for all items under consideration at this meeting: 1. Zoning Code, Chapter 35 of the City Code 2. Subdivision Code, Chapter 33 of the City Code 3. Stormwater Management, Chapter 31 of the City Code 4. Building Regulations, Chapter 8 of the City Code 5. Boards and Commissions, Chapter 7 of the City Code 6. Advertising and Sign Code, Chapter 3 of the City Code 7. The Comprehensive Plan and Land Use Map 8. Copies of applications under consideration 9. The affidavit of publication of notice of the public hearing 10. A list of property owners to whom notice of the hearing was sent 11. Copies of drawings and plans under consideration 12. Staff reports and minutes of proceedings 13. Photographs received 14. Correspondence from adjoining property owners and the public 15. Memos from City staff 16. Rules of Procedure, Jefferson City, Missouri Board of Adjustment Staff advised that items received regarding any agenda item become the property of the Board of Adjustment. Minutes/Jefferson City Board of Adjustment June 8, 2010 Page 2 3. Adoption of Agenda Mr. Luebbert moved and Mr. Dallmeyer seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Boudreau, Dallmeyer, Luebbert, Meinhardt, Young 4. Approval of Minutes for the Regular Meeting of December 8, 2009 Mr. Luebbert moved and Mr. Dallmeyer seconded to approve the minutes as written. The motion passed 5-0 with the following votes: Aye: Boudreau, Dallmeyer, Luebbert, Meinhardt, Young 5. Communications Received Correspondence was received for Case No. B10001. 6. New Business — Public Hearing Case No. 810001 — 1507 E. McCarty Street, Variance. Application filed by Cottage Industries of Jefferson City LLC, property owner, Henry and Linda Stratman, authorized representatives, for the following: 1. A 20 foot variance from the requirement that drive through lanes be setback a minimum of 20 feet from the property line in order to allow for a drive through lane 0 feet from the property line. (Section 35-41.13.8.g.2) 2. A 20 foot variance from the requirement that drive through lanes be setback a minimum of 40 feet from the street line in order to allow for a drive through lane 20 feet from the street line. (Section 35-41.13.8.g.3) The property is known as Warwick Village and is described as part of Outlot No. 73, Jefferson City, Cole County, Missouri. Mr. Barron described the proposal and explained that the subject property is a historic landmark known as Warwick Village and is zoned C-2 General Commercial. He stated that the property owner is in the process of redeveloping the site and wishes to utilize a portion of the property as a drive-thru coffee shop. Mr. Barron explained that a permissive use of right-of-way was approved by the City Council on March 2, 2009, in order to allow for parking lot and drive lane additions to the site within the right-of-way of East High Street and East McCarty Street. He stated that one cottage has been demolished in order to allow for adequate circulation and parking on the site. Mr. Barron explained that the property owner has submitted a site plan that shows the location of the drive-thru lane, speaker and menu board, and a small building addition that would contain a kitchen area and drive-thru window. He stated that the drive-thru lane will be located on the north side of the building, and will be accessed from High Street, drive-thru customers would then exit onto McCarty Street via a full access driveway. Mr. Barron explained that the specific use standards require that drive- thru lanes be setback a minimum of 40 feet from the street line and a minimum of 20 feet from the property line. He stated that the property owner is requesting a variance from the street and property line setback requirements so that a drive-thru lane can be located within the setback area. Mr. Barron explained that four vehicles can be stacked starting at the menu board which meets the zoning code requirements. Ms. Linda Stratman, 2692 State Road AA, Holts Summit, Missouri, spoke regarding this request and explained that the proposed coffee shop will provide indoor seating for approximately 8 to 10 tables, as well as, outdoor seating on the East McCarty side of the building. She stated that approximately 34 parking spaces are being provided, as well as, 20 off street parking spaces on East High Street. Ms. Stratman explained that the proposed drive-thru lane will serve as an anchor for the business coming in. She stated that the main lodge consists of five apartments and two businesses. Ms. Stratman explained that several of the existing cottages have been designated for retail businesses whereas two are being u3ed for rental storage. Minutes/Jefferson City Board ofAdjustment June 8'2010 RM No one spoke in opposition to this request. Correspondence was received from GredeU Engineering Resources, Inc., 1505 E. High Street. Mr. Barron gave the Planning Division staff report and explained that the required findings appear to have been met. He stated that the incorporation of o drive-thru lane into the existing building layout is somewhat problematic due to the proximity of the existing structures to the streets and the limited space for vehicular circulation. Mr. Barron explained that the requested variances would not appear to adversely impact surrounding property owners, as the property is surrounded by public streets. He stated that the proposed driva'thru lane should be adequate for proper vehicular circulation. Mr. Barron explained that staff does not object to the variance request. Mr. Luebbert moved and Mr. Dallmeyer seconded hnapprove the following variances for 1507 E. McCarty Street: 1. A20foot variance from the requirement that drive through lanes be setback a minimum of20feet from the property line in order to allow for a drive through lane 0feet from the property line. (Section 35-41.B.8.g.2) 2. A 20foot variance from the requirement that drive through lanes be setback o minimum uf4Ofeet from the street line in order to allow for o drive through lane 20 feet from the street line. (Section 35-4l.B.8.g.3) The motion passed 5-0with the following votes: Aye: Boudreau, Dallmeyer, Luebbert, Meinhardt, Young 7. Miscellaneous Reports None. & Other Business None. 9. Adjourn. There being no further business, the meeting adjourned at 7:55 a.m.