HomeMy Public PortalAbout20100608minutesMINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
June 8, 2010
7:30 a.m.
BOARD MEMBERS PRESENT
Paul Boudreau
Robert Dallmeyer, Jr.
William Luebbert
Kevin Meinhardt, Chairman
Glenn Bonner, Alternate
Drew Hake, Alternate
Stacey Young, Alternate
BOARD MEMBERS ABSENT
Wilma Partee, Vice Chairman
COUNCIL LIAISON PRESENT
David Griffith, City Council Liaison
ATTENDANCE RECORD
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ATTENDANCE RECORD
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STAFF PRESENT
Charles Lansford, Assistant to the Director of Community Development
Janice McMillan, Deputy Director of Planning & Transportation Services
Eric Barron, Senior Planner
Anne Stratman, Administrative Assistant
1. Call to Order and Introduction of Members, Ex -Officio Members and Staff
Chairman Meinhardt called the meeting to order and introduced the Board members and staff.
Board procedures were explained. Chairman Meinhardt asked if there were any Board members
who would not participate in any of the hearings scheduled. A quorum of five (5) Board members
was present to hear the items on the agenda. All regular members and alternate Stacey Young will
vote.
2. Procedures Explained
The following documents were entered as exhibits for all items under consideration at this
meeting:
1. Zoning Code, Chapter 35 of the City Code
2. Subdivision Code, Chapter 33 of the City Code
3. Stormwater Management, Chapter 31 of the City Code
4. Building Regulations, Chapter 8 of the City Code
5. Boards and Commissions, Chapter 7 of the City Code
6. Advertising and Sign Code, Chapter 3 of the City Code
7. The Comprehensive Plan and Land Use Map
8. Copies of applications under consideration
9. The affidavit of publication of notice of the public hearing
10. A list of property owners to whom notice of the hearing was sent
11. Copies of drawings and plans under consideration
12. Staff reports and minutes of proceedings
13. Photographs received
14. Correspondence from adjoining property owners and the public
15. Memos from City staff
16. Rules of Procedure, Jefferson City, Missouri Board of Adjustment
Staff advised that items received regarding any agenda item become the property of the Board of
Adjustment.
Minutes/Jefferson City Board of Adjustment
June 8, 2010
Page 2
3. Adoption of Agenda
Mr. Luebbert moved and Mr. Dallmeyer seconded to adopt the agenda as printed. The motion
passed 5-0 with the following votes:
Aye: Boudreau, Dallmeyer, Luebbert, Meinhardt, Young
4. Approval of Minutes for the Regular Meeting of December 8, 2009
Mr. Luebbert moved and Mr. Dallmeyer seconded to approve the minutes as written. The motion
passed 5-0 with the following votes:
Aye: Boudreau, Dallmeyer, Luebbert, Meinhardt, Young
5. Communications Received
Correspondence was received for Case No. B10001.
6. New Business — Public Hearing
Case No. 810001 — 1507 E. McCarty Street, Variance. Application filed by Cottage Industries
of Jefferson City LLC, property owner, Henry and Linda Stratman, authorized representatives, for
the following:
1. A 20 foot variance from the requirement that drive through lanes be setback a
minimum of 20 feet from the property line in order to allow for a drive through lane 0
feet from the property line. (Section 35-41.13.8.g.2)
2. A 20 foot variance from the requirement that drive through lanes be setback a
minimum of 40 feet from the street line in order to allow for a drive through lane 20
feet from the street line. (Section 35-41.13.8.g.3)
The property is known as Warwick Village and is described as part of Outlot No. 73, Jefferson
City, Cole County, Missouri.
Mr. Barron described the proposal and explained that the subject property is a historic landmark
known as Warwick Village and is zoned C-2 General Commercial. He stated that the property
owner is in the process of redeveloping the site and wishes to utilize a portion of the property as a
drive-thru coffee shop. Mr. Barron explained that a permissive use of right-of-way was approved by
the City Council on March 2, 2009, in order to allow for parking lot and drive lane additions to the
site within the right-of-way of East High Street and East McCarty Street. He stated that one cottage
has been demolished in order to allow for adequate circulation and parking on the site. Mr. Barron
explained that the property owner has submitted a site plan that shows the location of the drive-thru
lane, speaker and menu board, and a small building addition that would contain a kitchen area and
drive-thru window. He stated that the drive-thru lane will be located on the north side of the building,
and will be accessed from High Street, drive-thru customers would then exit onto McCarty Street
via a full access driveway. Mr. Barron explained that the specific use standards require that drive-
thru lanes be setback a minimum of 40 feet from the street line and a minimum of 20 feet from the
property line. He stated that the property owner is requesting a variance from the street and
property line setback requirements so that a drive-thru lane can be located within the setback area.
Mr. Barron explained that four vehicles can be stacked starting at the menu board which meets the
zoning code requirements.
Ms. Linda Stratman, 2692 State Road AA, Holts Summit, Missouri, spoke regarding this request
and explained that the proposed coffee shop will provide indoor seating for approximately 8 to 10
tables, as well as, outdoor seating on the East McCarty side of the building. She stated that
approximately 34 parking spaces are being provided, as well as, 20 off street parking spaces on
East High Street. Ms. Stratman explained that the proposed drive-thru lane will serve as an anchor
for the business coming in. She stated that the main lodge consists of five apartments and two
businesses. Ms. Stratman explained that several of the existing cottages have been designated for
retail businesses whereas two are being u3ed for rental storage.
Minutes/Jefferson City Board ofAdjustment
June 8'2010
RM
No one spoke in opposition to this request. Correspondence was received from GredeU
Engineering Resources, Inc., 1505 E. High Street.
Mr. Barron gave the Planning Division staff report and explained that the required findings appear
to have been met. He stated that the incorporation of o drive-thru lane into the existing building
layout is somewhat problematic due to the proximity of the existing structures to the streets and the
limited space for vehicular circulation. Mr. Barron explained that the requested variances would not
appear to adversely impact surrounding property owners, as the property is surrounded by public
streets. He stated that the proposed driva'thru lane should be adequate for proper vehicular
circulation. Mr. Barron explained that staff does not object to the variance request.
Mr. Luebbert moved and Mr. Dallmeyer seconded hnapprove the following variances for 1507 E.
McCarty Street:
1. A20foot variance from the requirement that drive through lanes be setback a
minimum of20feet from the property line in order to allow for a drive through
lane 0feet from the property line. (Section 35-41.B.8.g.2)
2. A 20foot variance from the requirement that drive through lanes be setback o
minimum uf4Ofeet from the street line in order to allow for o drive through lane
20 feet from the street line. (Section 35-4l.B.8.g.3)
The motion passed 5-0with the following votes:
Aye: Boudreau, Dallmeyer, Luebbert, Meinhardt, Young
7. Miscellaneous Reports
None.
& Other Business
None.
9. Adjourn. There being no further business, the meeting adjourned at 7:55 a.m.