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HomeMy Public PortalAbout20111025minutesMINUTES JEFFERSON CITY BOARD OF ADJUSTMENT October 25, 2011 Special Meeting 7:30 a.m. BOARD MEMBERS PRESENT Paul Graham Kevin Meinhardt, Chairman Wilma Partee, Vice Chairman Stacey Young Drew Hake, Alternate Glenn Bonner, Alternate BOARD MEMBERS ABSENT Robert Dallmeyer, Jr. Katy Lacy, Alternate COUNCIL LIAISON PRESENT Bill Luebbert, Alternate City Council Liaison STAFF PRESENT Janice McMillan, Director, Planning & Protective Services Drew Hilpert, Associate City Counselor Eric Barron, Senior Planner Ron Davenport, Building & Inspection Division Director Shane Wade, P.E., Civil Engineer 11 Don Fontana, P.E., Stormwater Engineer Anne Stratman, Administrative Assistant ATTENDANCE RECORD 6 of 6 7of8 6of8 6of8 7of8 5of8 3of8 3of4 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Chairman Meinhardt called the meeting to order and introduced Board members and staff. Board procedures were explained. Chairman Meinhardt asked if there were any Board members who would not participate in any of the hearings scheduled. A quorum of four (4) members was present to hear the items on the agenda. All regular members and alternate Drew Hake were designated to vote. Procedures Explained The following documents were entered as additional exhibits for Case No. B11015 continued from the previous meeting: 1. Ameren Landscaping Plan 2. Ameren Stormwater Plan 3. Emails and documents received or sent since the October 11, 2011 Board of Adjustment Meeting. Adoption of Agenda Ms. Partee moved and Ms. Young seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Graham, Hake, Meinhardt, Partee, Young 4. Communications Received None. 5. Old Business — Public Hearing Case No. 811015 — 1204 St. Paul Street, Conditional Use Permit. (Continued from October 11, 2011). Application filed by Ameren Missouri, property owner, Lou Ann Dollar, authorized representative, for a conditional use permit to expand an existing electrical substation in an RS -2 Low Density Residential zoning district. The property is located on the southeast corner of the intersection of St. Paul Street and Columbus Street and is described as lots 220 through 232 and lot 253 of Wulferts Resubdivision of Outlot 101, Jefferson City, Missouri. Minutes/Special Meeting Jefferson City Board of Adjustment October 25, 2011 ,,. Mr. Barron described the proposal and explained that Ameren submitted a detailed landscaping plan and stormwater plan for the Columbus Substation. He stated that three evergreen trees will be planted between the front fence and the road on St. Paul Street frontage. Mr. Barron explained that various shrubs will be planted on Columbus Street frontage and the eastern side of the property. He stated that the Department of Public Works prepared a stormwater analysis and review and referred to the distributed memos regarding the landscaping and stormwater plans. Mr. Graham moved and Ms. Partee seconded to reopen the public hearing. The motion passed 5-0 with the following votes: Aye: Graham, Hake, Meinhardt, Partee, Young Mr. James Jontry, Engineer for Distribution and Customer Substation Design, Ameren, 1901 Chouteau, St. Louis, Missouri, 63133, spoke regarding this request and explained that Ameren submitted a landscaping plan and has worked with the City to develop a stormwater plan. Mr. Darren Ratliff, Project Engineer -Civil for Transmission and Distribution Design, Ameren, 1901 Chouteau, St. Louis, Missouri, 63133, spoke regarding this request and explained that the ditch/swale shown in yellow on the proposed stormwater plan could move a few feet from its current location. Mr. Hake inquired whether this is a City owned stormwater system. In response, Mr. Wade explained that it is a natural drainage way. He stated that the City has a facility on Columbus Street. Mr. Hake inquired of the depth of the six foot diameter manhole detention structure. In response, Mr. Ratliff explained that he did not have those calculations readily available. He stated that it is not really a retention structure rather it is more to work with the change in elevation and get the correct flow. No one spoke in opposition to this request and no correspondence was received. Mr. Barron gave the Planning Division staff report. Ms. Partee asked City staff to explain the stormwater plan. In response, Mr. Wade explained that Ameren submitted total watershed information that is provided in Appendix A. He stated that the City did a project in 2009 on Columbus Street that provided quite a bit of information. Mr. Wade explained that he took Ameren's calculations and compared those to a single family residential site. He stated that the results showed a very similar flow back to the area where the channel was. Mr. Wade explained that Ameren is proposing a rip -rap bottom channel that will enhance and stabilize the existing natural channel on the substation site. He stated that staff feels that this mitigates not only water flows from Ameren's site but from upstream piping as well. Mr. Wade explained that Ameren proposes to stabilize the channel bottom to promote vegetation growth along the channel bottom. He stated that the stormwater plan proposes to dissipate upstream watershed flow velocities from upstream piping systems. Mr. Wade explained that there appears to be no significant increase in flow due to the expansion of the substation. He stated that Ameren's calculations are very conservative considering the site is a granular surface. Ms. Partee moved and Ms. Young seconded to approve a conditional use permit to expand an existing electrical substation in an RS -2 Low Density Residential zoning district. Mr. Barron reminded Board members to review the conditional use findings to determine if they have been met. Ms. Young stated that she feels that the findings have been met. Mr. Graham expressed his appreciation for the professionalism in which this matter has been handled by City staff and Ameren. He stated that he has worked with Ameren for his entire professional career and their professionalism in this matter meets their usual high standards. Minutes/Special Meeting Jefferson City Board ufAdjustment October 25.2011 The motion passed 5-Owith the following vubyn� Aye: Graham, Hake, Meinhardt, Partee, Young 7. Miscellaneous Reports None. Other Business /\. Election mfOfficers Continued toNovember 8.2811 9. Adjourn. There being no further business, the meeting adjourned at 8:54 a.m. RTm itted Tv 11 fully sub Administrative Assistant