HomeMy Public PortalAbout20111108minutesMINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
November 8, 2011
7:30 a.m.
BOARD MEMBERS PRESENT
Kevin Meinhardt, Chairman
Wilma Partee, Vice Chairman
Stacey Young
Glenn Bonner, Alternate
Drew Hake, Alternate
Katy Lacy, Alternate
BOARD MEMBERS ABSENT
Paul Graham
Robert Dallmeyer, Jr.
COUNCIL LIAISON PRESENT
Bill Luebbert, Alternate City Council Liaison
STAFF PRESENT
Janice McMillan, Director, Planning & Protective Services
Drew Hilpert, Associate City Counselor
Eric Barron, Senior Planner
Shane Wade, Engineering Division
Anne Stratman, Administrative Assistant
ATTENDANCE RECORD
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Call to Order and Introduction of Members, Ex -Officio Members and Staff
Chairman Meinhardt called the meeting to order and introduced Board members and staff. Board
procedures were explained. Chairman Meinhardt asked if there were any Board members who
would not participate in any of the hearings scheduled. A quorum was present to hear the items on
the agenda. All regular members and alternates Glenn Bonner and Drew Hake were designated to
vote.
2. Procedures Explained
The following documents were entered as exhibits for all items under consideration at this
meeting:
1. The City Code of The City of Jefferson, as amended
2. The Comprehensive Plan and Land Use Map
3. Copies of applications under consideration
4. A list of property owners to whom notice of the hearing was sent
5. The affidavit of publication of notice of the public hearing
6. Copies of drawings and plans under consideration
7. Letters and memoranda from City staff
8. Staff reports and minutes of proceedings
9. Materials submitted by the public or the applicant
10. Rules of Procedure, Jefferson City, Missouri Board of Adjustment
Staff advised that items received at the hearings become the property of the Board of Adjustment.
Adoption of Agenda
Mr. Hake moved and Ms. Partee seconded to adopt the agenda as printed. The motion passed
5-0 with the following votes:
Aye: Bonner, Hake, Meinhardt, Partee, Young
4. Approval of Minutes for the Regular Meeting of October 11, 2011
Mr. Hake moved and Ms. Young seconded to approve the minutes as written. The motion
passed 5-0 with the following votes:
Aye: Bonner, Hake, Meinhardt, Partee, Young
Minutes/Jefferson City Board of Adjustment
November 8, 2011
Approval of Minutes for the Special Meeting of October 25, 2011
Ms. Young moved and Mr. Hake seconded to approve the minutes as written. The motion
passed 5-0 with the following votes:
Aye: Bonner, Hake, Meinhardt, Partee, Young
Communications Received
None.
6. New Business — Public Hearing
Case No. B11016 — 948 S. Country Club Drive, Garage Variance. Application filed by William
and Denise Thoenen, property owners, for a variance of 245 square feet from the maximum size
allowance for residential garages of 1,000 square feet to allow for a 1,245 square foot garage
(Section 35-40.8 Accessory Buildings, Structures and Uses Associated with Residential Uses).
The property is located on the north side of South Country Club Drive 400 feet west of
Fairgrounds Road and is described as part of the Southwest Quarter of the Southeast Quarter of
Section 8, Township 44 North, Range 12 West, Jefferson City, Missouri.
Mr. Barron described the proposal and explained that the property owners are proposing to
construct an addition to their existing garage that would bring the total size of the garage structure
to 1,245 square feet. He stated that the purpose of the garage addition is to accommodate
additional vehicles and allow for additional storage area. Mr. Barron explained that the dimension of
the existing garage is 520 square feet whereas the dimension of the proposed addition is 725
square feet with a total of 1,245 square feet. He stated that the property consist of 0.71 acres by
deed, but there is old Country Club Drive right-of-way in front of the property that effectively adds
another third of an acre to the size of the front yard, resulting in a yard area of about an acre. Mr.
Barron explained that the proposed garage would setback about 35 feet from the nearest property
line, and is nearly 200 feet from the street curb line.
Mr. Bill Thoenen, 948 S. Country Club Drive, spoke regarding this request and explained that the
existing garage barely fits two vehicles. He stated that he is proposing to build a 25 x 29 square foot
garage addition in order to accommodate three vehicles and additional storage. Mr. Thoenen
explained that the materials and style will be similar to the existing garage.
No one spoke in opposition to this request and no correspondence was received.
Mr. Barron gave the Planning Division staff report.
Ms. Partee moved and Ms. Young seconded to approve a variance of 245 square feet from the
maximum size allowance for residential garages of 1,000 square feet to allow for a 1,245 square
foot garage.
Mr. Meinhardt stated that all of the findings have been met.
The motion passed 5-0 with the following votes:
Aye: Bonner, Hake, Meinhardt, Partee, Young
Case No. 811017 — 619 Ohio Street, Conditional Use Permit. Application filed by Frederick
and Brenda Roling, property owners, on behalf of Ginny Dudenhoeffer, applicant, for a conditional
use permit to construct an off-site parking lot in an RD Medium Density Residential zoning district.
The property is located on the east side of Ohio Street 200 feet north of Missouri Boulevard and
is described as Lot 18 in Block 1, Washington Park Addition to the City of Jefferson, Missouri.
Mr. Barron described the proposal and explained that the applicant is requesting a conditional
use permit to construct an off-site parking lot in a residential zoning district to serve the Capital
Event Center. He stated that off-site parking lots are allowed in residential districts with a
conditional use permit. Mr. Barron explained that the subject property is zoned RD Medium Density
Attached Residential, which allows for single family and duplex uses. He stated that the conversion
of this property to a parking lot is a logical solution to provide for more parking and would not
Minutes/Jefferson City Board of Adjustment
November 8, 2011
Page 3
detract from the existing commercial development pattern in the area. Mr. Barron explained that a
conceptual parking plan was submitted by Central Missouri Professional Services. He stated that
the final parking plan would be required to meet all code requirements and would be reviewed
administratively. Mr. Barron explained that a five (5) foot wide grass or open space buffer with a six
(6) foot tall fence is recommended along the north property line adjacent to the neighboring
residential property. He stated that would provide separation from the neighboring residential house
and will ensure a level of privacy for both residential and commercial activity. Mr. Barron explained
that approximately 20 spaces are shown on the proposed conceptual parking plan.
Mr. Meinhardt inquired of a previous Board of Adjustment case where the Board approved off-site
parking for this property. In response, Ms. McMillan explained that the previous applicant had an
agreement with a property owner to use their parking lot located on the south side of Missouri
Boulevard.
Mr. Hake commented that the ground tends to slope towards Missouri Boulevard. He inquired
whether there are any stormwater issues. In response, Mr. Barron explained that the applicant will
need to meet normal requirements for stormwater. He stated that the stormwater plans will be
reviewed administratively as part of the final site plan review.
Ms. Ginny Dudenhoeffer, P.O. Box 1213, Jefferson City, Missouri, 65102, spoke regarding this
request. Ms. Dudenhoeffer explained that she purchased the building in January, 2011. She stated
that the occupancy for the building is 188 persons and the existing parking lot consists of 23
spaces. Ms. Dudenhoeffer explained that she has an agreement with Aaron's Rent -to -Own to utilize
their parking lot after hours. She stated that she owns the residential property to the north and a
fence and shrubs will separate her business from the residential neighborhood.
Mr. Mike Bates, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding
this request. He distributed two visuals depicting the proposed conceptual parking plan. Mr. Bates
explained that the proposed parking plan will be beneficial to the neighborhood. He stated that they
have discussed stormwater issues with the Schrimpf family that owns the Robo Carwash adjacent
to the subject property. Mr. Bates explained that an additional ADA space will be located next to the
building.
No one spoke in opposition to this request and no correspondence was received.
Ms. Partee moved and Ms. Young seconded to approve the Conditional Use Permit to construct
an off-site parking lot subject to the following conditions:
1. A 5 feet wide open space bufferyard with 6 feet tall solid screening fence shall be installed on
the north property line. The easternmost 30 feet of the bufferyard may be waived in order to
accommodate head in parking off of the rear alley.
2. The parking lot shall be designed and installed according to zoning code and other city code
requirements.
Mr. Meinhardt stated that all of the findings have been met.
The motion passed 5-0 with the following votes:
Aye: Bonner, Hake, Meinhardt, Partee, Young
7. Miscellaneous Reports
None.
8. Other Business
A. On -Premise Sign Ordinance
Mr. Barron presented recent amendments to the sign code, and explained that the changes split
the allocation of signage between building mounted and freestanding signage. He stated that
building mounted signage is now based on a percentage of the facade area with different
percentage amounts for the different zoning districts. Mr. Barron explained that freestanding
Min City Board ofAdjustment
November 8, 2011
signage is based on one of the following: (1) street ; (2) floor area; or (3) land area. He
stated that the property owner can ohnoom one of these options that best fits their needs. KAc
Barron explained that commercial type uaoa in residential districts are now allowed 12 square feet
of building mounted signage and that the Neighborhood [}Mioa District in now allowed four (4)
square feet of building mounted signage. He explained that the Board of Adjustment may grant
additional amounts of signage or freestanding signage in residential areas.
B. Chairman Meinhonbromembered past Board member Mr. Bruce James who passed away
onNovember 1.2O11.
C. Election mfOfficers
Mr. Hake moved and W1a. Lacy seconded to re-elect Kevin W4einhardt. Chairman, and Wilma
Partoa, Vice Chairman. The motion passed G-Owith the following votes:
Aye: Bonner, Hoke, Looy, KAeinhavdt, Portee.Young
D. Adopt the 2OY2Meeting Schedule
Ms. Young moved and Mc Meinhardteenonded to adopt the 2O12 meeting schedule. The motion
passed 5-Owith the following votes:
Aye: Bonner. Hake. yWuinhordt. Portee.Young
9. Adjourn. There being no further business, the meeting adjourned at 8:24 a.m.