HomeMy Public PortalAbout20121009minutesMINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
October 9, 2012
7:30 a.m.
BOARD MEMBERS PRESENT
Wilma Partee, Vice Chairman
Paul Graham
Stacey Young
Drew Hake, Alternate
Katy Lacy, Alternate
Robert Gammon, Alternate
COUNCIL LIAISON PRESENT
Bill Luebbert, City Council Liaison
STAFF PRESENT
Eric Barron, Senior Planner
Drew Hilpert, City Counselor
Jeremy Cover, Asst. City Counselor
Diane Cary, Administrative Technician
ATTENDANCE RECORD
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1. Call to Order and Introduction of Members, Ex -Officio Members and Staff
Vice Chairman Partee called the meeting to order and introduced Board members and staff.
Board procedures were explained. Vice Chairman Partee asked if there were any Board
members who would not participate in any of the hearings scheduled. A quorum was present to
hear the items on the agenda. All regular members and alternates Drew Hake and Katy Lacy
were designated to vote.
2. Procedures Explained
The following documents were entered as exhibits for all items under consideration at this
meeting:
1. The City Code of the City of Jefferson, as amended
2. The Comprehensive Plan and Land Use Map
3. Copies of applications under consideration
4. A list of property owners to whom notice of the hearing was sent
5. The affidavit of publication of notice of the public hearing
6. Copies of drawings and plans under consideration
7. Letters and memoranda from City staff
8. Staff reports and minutes of proceedings
9. Materials submitted by the public or the applicant
10. Rules of Procedure, Jefferson City, Missouri Board of Adjustment
3. Adoption of Agenda
Mr. Graham moved and Ms. Young seconded to adopt the agenda as printed. The motion
passed 5-0 with the following votes:
Aye: Graham, Young, Hake, Lacy, Partee
4. Approval of Minutes for the Regular Meeting of September 11, 2012
Mr. Graham moved and Ms. Young seconded to approve the minutes as written. The motion
passed 5-0 with the following votes:
Aye: Graham, Young, Hake, Lacy, Partee
5. Communications Received
Correspondence was received for Case No. B12008.
Minutes/Jefferson City Board of Adjustment
October 9, 2012
6. New Business — Public Hearing
Case No. B12008 - 2111 Missouri Boulevard; Drive Through Lane Setback Variance
Application filed by F & F Development, property owner, Mike and Elliott Farmer, authorized
representatives, for a variance of 7 feet from the setback requirement for drive through lanes of
20 feet in order to allow a drive through lane 13 feet from the side property line (Section 35-
41.13.8. Drive -Through Uses). The purpose of the request is to accommodate a drive through
lane for a planned dry cleaning business. The property is located on the south side of Missouri
Boulevard 1000 feet west of Dix Road and is described as part of the Northeast Quarter of
Section 11, Township 44 North, Range 12 West, Jefferson City, Missouri (Curtis Neuenswander,
Owners' Representative).
Mr. Barron described the proposal and explained that the property consists of an existing retail
strip mall with frontage on Missouri Boulevard and that the property is zoned C-2 General
Commercial. Mr. Barron explained that the applicant wishes to add a drive through window on
the western side of the building to allow a planned dry cleaning business to have a drive through
lane. Drive through lanes are required to be set back 20 feet from the neighboring property and
the property owner is requesting a variance from this requirement. Mr. Barron stated that the
property has a driveway along the western end of the building as well as driveway access to both
neighboring properties that provides for circulation around the building. The planned drive
through lane would occupy 8 feet of the 18.5 feet of driveway width adjacent to the building,
which would leave 10.5 feet for vehicle circulation around vehicles parked in the drive through
lane. Mr. Barron stated that dry cleaning businesses typically have a low traffic generation
compared to other more intensive land uses such as drive through restaurants.
Mr. Hake asked if the traffic ways on both sides of the building were city -owned or private -owned.
Mr. Barron answered that they are privately owned.
Curtis Neuenswander, F & F Development, 221 Bolivar Street, spoke in favor of the request. Mr.
Neuenswander stated that there is an existing dry cleaner already in the building, but would like
to move to the end unit so they could have a drive-through window. Since this unit is sometimes
hard to keep occupied, the owners thought this would be a value added to the building. It would
also be nice for the business to have a drive -up window, so people would not have to get out of
their vehicles.
Mr. Hake asked Mr. Neuenswander if they had any plans for directional arrows for traffic flow. Mr.
Neuenswander's response was that they would stripe it accordingly after plans are approved by
the City. Mr. Hake also asked if they would have any large vehicles. Mr. Neuenswander stated it
would mostly be cars or pickups, although the dry cleaning business might have a large truck
picking up and dropping off the dry cleaning before or after normal business hours and the drop-
off area for that is in the rear of the building.
Ben Bielski, owner of Metal Culverts Inc., spoke on the request. His business address is 711
Heisinger Road, directly south of the applicant's property. Mr. Bielski stated that he is not
necessarily opposed to the request, but he had some issues he would like to mention and have
entered into the records. When routing cars behind the building, there is a blind spot and several
accidents have already occurred. Since the recent opening of two restaurants with drive-thru
food pick-up windows immediately east of this intersection, there has been a large increase in
traffic behind the shopping center complex and around the entrance to Metal Culverts Inc. Mr.
Bielski stated that he felt more congestion could only lead to a greater chance for a blindside
accident. Mr. Bielski said that he does not have a problem with the drive -up window or the drive
behind the building, but he does feel there needs to be signage and markings to help with traffic
control. Mr. Bielski would like the City to consider putting a large, visible stop sign and large
signage alerting drivers to a potential accident.
Mr. Barron gave the Planning Division staff recommendation. He stated that the required findings
appear to be met. The impact of a reduced setback for the proposed drive through lane on the
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Minutes/Jefferson City Board of Adjustment
October 9, 2012
neighboring property would be minimal and the expected traffic generation of a drive through lane
for a dry cleaning business is low, especially when compared to high traffic neighboring uses
such as restaurants. Conversion of the drive through lane to serve a different type of use with a
higher expected traffic impact should be grounds for reconsideration of any variance that is
granted.
Mr. Barron added that the driveway behind the building is a private drive, and the City does not
have authority to place traffic signs there. The owners could have their engineers study this area
and propose a safer situation.
Mr. Graham moved and Ms. Young seconded to approve the variance of 7 feet from the setback
requirement for drive through lanes of 20 feet in order to allow a drive through lane 13 feet from
the side property line, with the following condition: the conversion of the drive through lane to
serve a more intensive use (such as a drive through restaurant) is not permitted.
The motion passed 5-0 with the following votes:
Aye: Graham, Young, Hake, Lacy, Partee
7. Miscellaneous Reports
There were none.
8. Other Business
a. Election of Officers — It was decided by the Board to postpone the election of officers at this
time.
b. 2013 Meeting Schedule — The 2013 meeting schedule was presented to the Board for review.
Mr. Barron explained that the second Tuesday of each month is the standard meeting time
for the Board of Adjustment. Mr. Barron requested that the July meeting be changed to July
16, which would be the third Tuesday of that month. Pushing that date back would make it
easier for City staff to prepare for the meeting because of the 4'" of July holiday and also for
personal reasons. Mr. Barron's request, as well as the rest of the dates, were approved by
the Board.
9. Adjourn
There being no further business, the meeting adjourned at 8:15 a.m.
Re ectfully submitted,
6tf--
lane Cary
Administrative Technician
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