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HomeMy Public PortalAbout20121009minutesMINUTES JEFFERSON CITY BOARD OF ADJUSTMENT October 9, 2012 7:30 a.m. BOARD MEMBERS PRESENT Wilma Partee, Vice Chairman Paul Graham Stacey Young Drew Hake, Alternate Katy Lacy, Alternate Robert Gammon, Alternate COUNCIL LIAISON PRESENT Bill Luebbert, City Council Liaison STAFF PRESENT Eric Barron, Senior Planner Drew Hilpert, City Counselor Jeremy Cover, Asst. City Counselor Diane Cary, Administrative Technician ATTENDANCE RECORD 3 of 5 4of5 5of5 5of5 4of5 1 of 1 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Vice Chairman Partee called the meeting to order and introduced Board members and staff. Board procedures were explained. Vice Chairman Partee asked if there were any Board members who would not participate in any of the hearings scheduled. A quorum was present to hear the items on the agenda. All regular members and alternates Drew Hake and Katy Lacy were designated to vote. 2. Procedures Explained The following documents were entered as exhibits for all items under consideration at this meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of property owners to whom notice of the hearing was sent 5. The affidavit of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure, Jefferson City, Missouri Board of Adjustment 3. Adoption of Agenda Mr. Graham moved and Ms. Young seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Graham, Young, Hake, Lacy, Partee 4. Approval of Minutes for the Regular Meeting of September 11, 2012 Mr. Graham moved and Ms. Young seconded to approve the minutes as written. The motion passed 5-0 with the following votes: Aye: Graham, Young, Hake, Lacy, Partee 5. Communications Received Correspondence was received for Case No. B12008. Minutes/Jefferson City Board of Adjustment October 9, 2012 6. New Business — Public Hearing Case No. B12008 - 2111 Missouri Boulevard; Drive Through Lane Setback Variance Application filed by F & F Development, property owner, Mike and Elliott Farmer, authorized representatives, for a variance of 7 feet from the setback requirement for drive through lanes of 20 feet in order to allow a drive through lane 13 feet from the side property line (Section 35- 41.13.8. Drive -Through Uses). The purpose of the request is to accommodate a drive through lane for a planned dry cleaning business. The property is located on the south side of Missouri Boulevard 1000 feet west of Dix Road and is described as part of the Northeast Quarter of Section 11, Township 44 North, Range 12 West, Jefferson City, Missouri (Curtis Neuenswander, Owners' Representative). Mr. Barron described the proposal and explained that the property consists of an existing retail strip mall with frontage on Missouri Boulevard and that the property is zoned C-2 General Commercial. Mr. Barron explained that the applicant wishes to add a drive through window on the western side of the building to allow a planned dry cleaning business to have a drive through lane. Drive through lanes are required to be set back 20 feet from the neighboring property and the property owner is requesting a variance from this requirement. Mr. Barron stated that the property has a driveway along the western end of the building as well as driveway access to both neighboring properties that provides for circulation around the building. The planned drive through lane would occupy 8 feet of the 18.5 feet of driveway width adjacent to the building, which would leave 10.5 feet for vehicle circulation around vehicles parked in the drive through lane. Mr. Barron stated that dry cleaning businesses typically have a low traffic generation compared to other more intensive land uses such as drive through restaurants. Mr. Hake asked if the traffic ways on both sides of the building were city -owned or private -owned. Mr. Barron answered that they are privately owned. Curtis Neuenswander, F & F Development, 221 Bolivar Street, spoke in favor of the request. Mr. Neuenswander stated that there is an existing dry cleaner already in the building, but would like to move to the end unit so they could have a drive-through window. Since this unit is sometimes hard to keep occupied, the owners thought this would be a value added to the building. It would also be nice for the business to have a drive -up window, so people would not have to get out of their vehicles. Mr. Hake asked Mr. Neuenswander if they had any plans for directional arrows for traffic flow. Mr. Neuenswander's response was that they would stripe it accordingly after plans are approved by the City. Mr. Hake also asked if they would have any large vehicles. Mr. Neuenswander stated it would mostly be cars or pickups, although the dry cleaning business might have a large truck picking up and dropping off the dry cleaning before or after normal business hours and the drop- off area for that is in the rear of the building. Ben Bielski, owner of Metal Culverts Inc., spoke on the request. His business address is 711 Heisinger Road, directly south of the applicant's property. Mr. Bielski stated that he is not necessarily opposed to the request, but he had some issues he would like to mention and have entered into the records. When routing cars behind the building, there is a blind spot and several accidents have already occurred. Since the recent opening of two restaurants with drive-thru food pick-up windows immediately east of this intersection, there has been a large increase in traffic behind the shopping center complex and around the entrance to Metal Culverts Inc. Mr. Bielski stated that he felt more congestion could only lead to a greater chance for a blindside accident. Mr. Bielski said that he does not have a problem with the drive -up window or the drive behind the building, but he does feel there needs to be signage and markings to help with traffic control. Mr. Bielski would like the City to consider putting a large, visible stop sign and large signage alerting drivers to a potential accident. Mr. Barron gave the Planning Division staff recommendation. He stated that the required findings appear to be met. The impact of a reduced setback for the proposed drive through lane on the 2 Minutes/Jefferson City Board of Adjustment October 9, 2012 neighboring property would be minimal and the expected traffic generation of a drive through lane for a dry cleaning business is low, especially when compared to high traffic neighboring uses such as restaurants. Conversion of the drive through lane to serve a different type of use with a higher expected traffic impact should be grounds for reconsideration of any variance that is granted. Mr. Barron added that the driveway behind the building is a private drive, and the City does not have authority to place traffic signs there. The owners could have their engineers study this area and propose a safer situation. Mr. Graham moved and Ms. Young seconded to approve the variance of 7 feet from the setback requirement for drive through lanes of 20 feet in order to allow a drive through lane 13 feet from the side property line, with the following condition: the conversion of the drive through lane to serve a more intensive use (such as a drive through restaurant) is not permitted. The motion passed 5-0 with the following votes: Aye: Graham, Young, Hake, Lacy, Partee 7. Miscellaneous Reports There were none. 8. Other Business a. Election of Officers — It was decided by the Board to postpone the election of officers at this time. b. 2013 Meeting Schedule — The 2013 meeting schedule was presented to the Board for review. Mr. Barron explained that the second Tuesday of each month is the standard meeting time for the Board of Adjustment. Mr. Barron requested that the July meeting be changed to July 16, which would be the third Tuesday of that month. Pushing that date back would make it easier for City staff to prepare for the meeting because of the 4'" of July holiday and also for personal reasons. Mr. Barron's request, as well as the rest of the dates, were approved by the Board. 9. Adjourn There being no further business, the meeting adjourned at 8:15 a.m. Re ectfully submitted, 6tf-- lane Cary Administrative Technician 3