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HomeMy Public PortalAbout20140114minutesMINUTES JEFFERSON CITY BOARD OF ADJUSTMENT January 14, 2014 7:30 a.m. BOARD MEMBERS PRESENT ATTENDANCE RECORD Matthew Rimiller, Temp Chairman 1 of 1 Drew Hake 1 of 1 Katy Lacy, Alternate 1 of 1 Robert Gammon, Alternate 1 of 1 Daniel Hancock, Alternate 1 of 1 BOARD MEMBERS ABSENT Wilma Partee, Chairwoman 0 of 1 Stacey Young, Vice -Chairwoman 0 of 1 Paul Graham 0 of 1 COUNCIL LIAISON PRESENT Carlos Graham STAFF PRESENT Eric Barron, Senior Planner Janice McMillan, Director of Planning and Protective Services Diane Cary, Administrative Technician Jeremy Cover, Assistant City Attorney The meeting was opened by Senior Planner Eric Barron. Because the Chairwoman and Vice - Chairwoman were unable to attend, the first order of business was to elect a Temporary Chairperson for this meeting. Drew Hake moved and Katy Lacy seconded to elect Matt Rimiller as Temporary Chairman. Motion passed unanimously. 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Temporary Chairman Rimiller called the meeting to order and introduced the Board members, staff and Council liaison. A quorum was present to hear the items on the agenda. The following regular members were designated to vote: Drew Hake and Matthew Rimiller and the following Alternates were designated to vote: Katy Lacy, Robert Gammon, and Daniel Hancock. 2. Procedures Explained The following documents were entered as exhibits for all items under consideration at this meeting: 1. The City Code of the City of Jefferson, as amended. 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Jefferson City, Missouri Board of Adjustment Minutes/Jefferson City Board of Adjustment January 14, 2014 3. Adoption of Agenda Mr. Hake moved and Ms. Lacy seconded to adopt the agenda as printed. The motion passed 5- 0 with the following votes: Aye: Rimiller, Hake, Lacy, Gammon, Hancock 4. Approval of Minutes for the Regular Meeting of June 11, 2013 Ms. Lacy moved and Mr. Hancock seconded to approve the minutes as written. The motion passed 5-0 with the following votes: Aye: Rimiller, Hake, Lacy, Gammon, Hancock 5. Communications Received There were none. 6. New Business — Public Hearing Case No. B14001 —1125 Madison Street; Signage and Dimensional Variances. Application filed by Capital Region Medical Center, property owner, Martin Grabanski, authorized representative, for the following: 1. A variance of 25 feet from the maximum height of 60 feet to allow for a building height of 85 feet. 2. A variance of 18 feet from the front setback of 25 feet to allow for a front setback of 7 feet. 3. A variance of 53 feet to the maximum sign height of 32 feet to allow a building mounted signage height of 85 feet. 4. A variance of 1,373 square feet to the maximum amount of building mounted signage for a single business of 300 sf to allow for a total of 1,673 sf of building mounted signage. The purpose of the request is to accommodate a planned building expansion to the north of the existing Capital Regional Medical Center. The property is bordered by Madison Street to the west, Monroe Street to the east, Stadium Boulevard to the south, and includes properties to the north of Woodlawn Avenue in the 1100 block of Madison Street and the 1100 block of Monroe Street. The properties are described as part of Outlots 77 and 29, Jefferson City, Missouri (Central Missouri Professional Services, consultant). Mr. Barron explained that Capital Region is planning to construct a major expansion of their medical facility at 1125 Madison Street. The proposed expansion involves construction of a 4 story medical center addition to the north of the existing hospital. The lowest level of the addition is planned to be a parking garage with 3 stories of medical center space above it. A 2 story parking garage and several surface parking lots are also planned. Woodlawn Avenue is proposed to be vacated in order to allow for the expansion. The building expansion would encroach on the 25 foot front setback from Monroe Street by 18 feet, and Capital Region is requesting a variance in order to allow for this encroachment. A portion of the building would also exceed the 60 foot maximum height permitted in the C-2 zoning district by 25 feet, and Capital Region is requesting a variance in order to permit an increased height of their building. In addition to the requested setback and height variances associated with the building expansion, Capital Region is proposing a signage plan that would exceed the permitted signage area and signage height. The signage plan includes locating a building mounted sign 2 Minutes/Jefferson City Board of Adjustment January 14, 2014 at a height of 85 feet near the top of their hospital building and a total allowance of 1,673 square feet of building mounted signage. Martin Grabanski, Director of Facilities for Capital Region Medical Center, 1125 Madison Street, stated that he resides at 12351 Co Rd 4027, Tebbetts, Missouri. He was accompanied by Ed Farnsworth, President of Capital Region Medical Center; Michael Madsen, Legal Counsel; Board members Sam Bushman and Jim Wisch; Nick Borgmeyer, architect with SOA; and Mike Bates and Brian McMillian, Civil Engineers with Central Missouri Professional Services. Mr. Grabanski gave an overview of their campus. The new expansion will be the outpatient services and will be the same height as the existing building. The variances would make it an easy way to access the physicians' offices and the hospital's outpatient services. Nick Borgmeyer, Architect with Simon Oswald Architecture, 700 Cherry Street, Columbia, Missouri resides at 1220 Elmenne Avenue, Jefferson City, Missouri. He talked about the complexities of the building height. Mr. Hake asked Mr. Borgmeyer how much taller the elevator tower itself was versus the highest parapet elevation of the building? Mr. Borgmeyer answered 10'. Mike Bates, Central Missouri Professional Services, 2500 E. McCarty Street was next to speak for the request. He brought 3 additional visuals, which were handed out to the Board members. Mr. Bates explained the changes that have taken place since the hospital had first been built. The hospital has chosen to expand in the core area of the city and with that comes lot changes and improvements. The new building will be parallel with the existing hospital but not parallel to the right of way. So the variance that is being requested is the most extreme corner of the northeast corner. No one spoke in opposition of the request. Mr. Barron discussed the staff analysis of the required findings. The proposed location of the building with respect to the right of way line of Monroe Street would not be out of character with the surrounding area, where many houses and businesses are oriented toward the front property line. The reduced setback would not eliminate an adequate supply of light or air to surrounding properties, would not substantially increase traffic congestion nor the danger of fire, would not endanger the safety of the public, and would not be unduly injurious to the use and enjoyment of adjacent properties nor substantially diminish property values in the area. The required findings for the setback variance appear to be met. The topography of the site and the nature of hospital operations necessitate the construction of a taller building. The increased height would not eliminate an adequate supply of light or air to surrounding properties, would not substantially increase traffic congestion nor the danger of fire, would not endanger the safety of the public and would not be unduly injurious to the use and enjoyment of adjacent properties nor substantially diminish property values in the area. The required findings for the building height variance appear to be met. The topography of the site combined with the location of existing parking garages and buildings would affect the visibility of signage from the public roads, especially from the Highway 54/Madison Street interchange and entrance to the hospital facility off of Madison Street. Adequate signage for a facility such as a hospital is important, especially during emergency situations. The applicant has provided responses to the required findings and staff concurs that the proposed signage plan would not have a significant effect on surrounding properties, 3 Minutes/Jefferson City Board of Adjustment January 14, 2014 obstruct significant views or vistas, create traffic hazards, and would be in keeping with the general spirit and intent of the sign code. The staff believes that the required findings for the setback, height, and signage variances have been met. Staff supports the requested variances. After a brief discussion, the Board was ready to vote. Mr. Hake moved for approval of the requested variance of 25 feet to the 60 feet maximum building height to allow a building height of 85 feet. This was seconded by Ms. Lacy. There was no discussion. The motion passed 5-0 with the following votes: Aye: Rimiller, Hake, Lacy, Gammon, Hancock Mr. Hake moved for approval of the requested variance of 18 feet to the 25 feet front setback requirement to allow for a front setback of 7 feet from Monroe Street. This was seconded by Ms. Lacy. There was no discussion. The motion passed 5-0 with the following votes: Aye: Rimiller, Hake, Lacy, Gammon, Hancock Ms. Lacy moved for approval of the requested variance of 53 feet to the maximum sign height of 32 feet to allow a sign height of 85 feet. This was seconded by Mr. Hancock. There was no discussion. The motion passed 5-0 with the following votes: Aye: Rimiller, Hake, Lacy, Gammon, Hancock Mr. Hancock moved for approval of the requested variance of 1,373 feet to the maximum building mounted signage area of 300 square feet to allow 1,673 square feet of building mounted signage. This was seconded by Mr. Gammon. There was no discussion. The motion passed 5-0 with the following votes: Aye: Rimiller, Hake, Lacy, Gammon, Hancock 7. Miscellaneous Reports. There were no miscellaneous reports. 8. Other Business a. Adopt 2014 Meeting Schedule Mr. Hake moved and Ms. Lacy seconded to approve the 2014 Meeting Schedule. Motion passed 5-0 with the following votes: Aye: Rimiller, Hake, Lacy, Gammon, Hancock b. Election of Officers Mr. Barron suggested that this be postponed until the next meeting since both the Chair and Vice -Chair were absent. The Board agreed. 9. Adjourn With no other business the meeting adjourned at 8:15 a.m. Respectfully submitted, Diane Cary Administrative Technician 4