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HomeMy Public PortalAbout20100519boardminutesIIT, IP►tit *9 Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION May 19, 2010 12:15 p.m. BOARD MEMBERS PRESENT Donald "Doc" Kritzer, Callaway County Larry Benz, P.E., Cole County Jeff Hoelscher, Designee for Marc Ellinger, Cole County Brian Crane, Designee for Lucas Fitzpatrick, Holts Summit David Griffith, Jefferson City Ken Ferguson, Jefferson City Rich Koon, Chairman, Jefferson City Matt Morasch P.E., Designee for Pat Sullivan, P.E., Jefferson City Jim Penfold, Jefferson City Janice McMillan, AICP, Jefferson City Roger Schwartze, P.E., MoDOT EX -OFFICIO MEMBERS PRESENT Donny Hamilton, Federal Highway Administration Charlie Brzuchalski, Division of Design and Construction EX -OFFICIO MEMBERS ABSENT Jon Schmidt, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Alan Morrison, AICP, Senior Transportation Planner Anne Stratman, Administrative Assistant OTHERS PRESENT Kent Brown, Attorney for Holts Summit Tom Durham, Alderman, City of Holts Summit Michael Dusenberg, Missouri Department of Transportation Ben Yarnell, News Tribune 1. Call to order, roll call, and determination of a quorum Chairman Koon brought the meeting to order at 12:15 p.m. and asked Ms. Stratman to call roll. A quorum was present with all members present. 2. Public Comments No comments were received. 3. Adoption of the Agenda as printed or amended Mr. Penfold moved and Mr. Hoelscher seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the Minutes from the Regular Meeting of April 21, 2010 Mr. Schwartze moved and Mr. Benz seconded to approve the minutes from the Regular Meeting of April 21, 2010 as printed. The motion passed unanimously. 5. Communications from the Presiding Officer A. WDOT; Hiring Incentives to Restore Employment (HIRE) Act. Mr. Dusenberg, Missouri Department of Transportation (MoDOT), explained that the HIRE Act restored federal funding previously rescinded and extended funding through December 31, 2010 for Bridge Off Road (BRO), Surface Transportation Program (STP) enhancement and STP urban funds. Mr. Crane inquired of how the HIRE Act impacted the decision the Board made regarding STP funds. Mr. Morrison responded that although it affected STP enhancement and BRO funds, it did not affect CAMPO in the long run. Mr. Benz stated that it did not affect Cole County directly, it just put us further in the hole on the money that we had against the BRO money. Mr. Morasch stated that the Missouri Boulevard sidewalk project is still moving forward. Minutes/Capital Area Metropolitan Planning Organization Board of Directors May 19, 2010 Page 2 B. Notice of Section 5310 Application Filed with MoDOT by New Horizons. Mr. Morrison announced that New Horizons Community Support Services had submitted an application for Section 5310 vehicle funding. He explained that if additional applications are submitted it would require a prioritization and ranking process. Mr. Morrison stated that the deadline to submit applications to MoDOT is July 1, 2010. C. MoDOT,- Notice of TIGER 11 Discret,--.nary Grants Mr. Morrison explained that the TIGER II Grants are expected to be more competitive than the first TIGER program, even though funding amounts will be lower. He stated that staff participated in a webinar on May 18, 2010 which is available on the US Department of Transportation website. Mr. Morrison stated that TIGER II requires a minimum 20 percent local fund match. Mr. Sanders explained that one question asked was what was the average local match in the previous TIGER program, and the response was that, on average, for every federal dollar awarded there was a $3 local match. Mr. Sanders said the importance of the benefit/cost analysis was emphasized, and they also were adamant about not discouraging smaller communities to apply. Ms. McMillan explained that there has been discussion about re -filing the application for the Lafayette Interchange. D. City of Holts Summit; designating Mayor Lucas Fitzpatrick as their representative. E. Callaway County Commission; 90 -day notice of withdrawal from CAMPO in providing financial assistance. Ms. McMillan inquired of Mr. Kritzer whether Callaway County's intent is to continue to participate in the Board and Technical Committee meetings. In response, Mr. Kritzer explained that the County Commission has not had that discussion at this time. He stated that they would at least participate through the end of this fiscal year as far as the financial side is concerned. Mr. Kritzer explained that they could not determine any correlation between financial contributions and member participation on the Board and Technical Committee. 6. Report from the Technical Committee Project Prioritization Process Ms. McMillan reported that on May 6, 2010, the Technical Committee discussed the project prioritization and selection process proposed by the subcommittee. She explained that the Technical Committee is reviewing the recommendation from the Subcommittee and will submit a draft of that process to the Board for consideration in the near future. Ms. McMillan stated that comments have been received from Ms. Pam Murray at this time. She said she will recommend to the Board that they establish a public comment period for this process prior to its adoption. FY2011 Unified Planning Work Program (UPWP) Ms. McMillan explained that MoDOT is in the process of reviewing the draft UPWP at this time and would like to receive their comments before it is distributed to the Board. 7. Report from Staff A. FY2011-2014 TIP update schedule Mr. Morrison explained that member jurisdictions will be receiving a spreadsheet with their current projects listed. He requested that any new projects, projects that have been completed or are being carried over be submitted by June 1, 2010. Mr. Morrison stated that a draft TIP will be sent by July 1, 2010. B. FY2011 Unified Planning Work Program Schedule Mr. Morrison distributed a summary of the proposed FY2011 UPWP. He explained that reductions in revenue will likely result in reduced funding for new projects and could possibly shift the focus to maintenance rather than expansion of transportation systems. Mr. Morrison stated that work will begin in 2011 on updating the Metropolitan Transportation Plan which is slated for completion in 2012. Ms. McMillan pointed out that the proposed budget shows participation by Callaway County. She explained that without Callaway County's participation in the local match, a decision on the local match is needed. Minutes/Capital Area Metropolitan Planning Organization Board ofDirectors May Y0'20/0 Page Mr. Morrison explained that personnel costs account for approximately 03 percent ofthe entire planning budged and approximately 7 percent account for direct costs. He stated that direct costs increased to $12,388 for FY201 1. Mr. Morrison explained that Callaway County's portion of the local match for FY201 1 is $5,490, and that if the local funds are not replaced, it impacts the total budget by $27.450. B. Old Business A. Reconsideration ofBylaw Amendment No. 6:Section YY—Membership Section 11.1Voting Members. . Replace with: There shall be 12 voting members on the Board of Directors. Add: F.Holts Summit: One (1) voting member sha# be appointed to represent the City of Holts Summit. Mr. Ferguson commented that both Holts Summit and Jefferson City have been involved in CAMPO since the beginning, and it brings a lot to the table. He stated that he would like to introduce a motion, at this time, but first would like to have additional discussion so that we can hopefully rectify the situation and beable tokeep these two parties involved. Mr. Crane thanked everyone for coming to Holts Summit for this meeting today and thanked CAMPO staff for coordinating the meeting. He introduced Alderman Tom Durham. He stated that for the past two to three years Holts Summit has been funding half ofCallaway County's contribution. Mr. Crane explained that when this organization started we were under no financial obligation to CAMPO to do so. He stated that two weeks ago the Board cf Alderman decided that they would no longer be funding half of Callaway County's contribution. Mr. Crai ia emphasized that it was never Holts Summit's intention to withdraw from CAMPO completely. He stated that the overriding issue or concern that I have heard is membership on the Board of Directors and the concern that the majority of the votes, 50 percent plus 1, have been from Jefferson City. Mr. Crane explained that Holts Summit feels like it is more than just an individual who wants to come and provide public comment that they deserve to be a full time member on the Board. He stated another concern he heard is the allocation of administrative costs and how that is determined. Mr. Crane explained that the biggest concern he has heard is the STP funds, which generated a lot of discussion. He commented that if we can work through those three issues the City of Holts Summit would be willing to entertain any type of compromise or way to move forward. Mr. Kritzer commented that the make-up of the Board is an issue. He stated that Callaway County's participation beyond November 1, 2010 is uncertain because they do not see the connection between the money side nfitand the membership side ofit. Mr. Kritzer stated that for the commissioners to re- evaluate the decision something must baprecipitated tomake them toreconsider. Mr. Ferguson moved and Mr. Koon seconded to reconsider Bylaw Amendment No. S which addresses the membership ofthe Board ofDirectors. Discussion: Mr. Crane commented that from the City ofHolts Summit perspective they deDn8n|yfee|like mpart of the organization and want hocontinue toboopart. Hostated that they believe that apermanent voting seat is something that is important and they appreciate the reconsideration of this amendment. The motion h)reconsider passed unanimously. Mr. Ferguson moved and Mr. Koon seconded to amend Bylaw Amendment No. 6, to increase the Board membership from 11 to 13 voting members by adding a seat for the City of Holts Summit and an additional seat for Jefferson City. Discussion: Mr. Ferguson explained that his justification for giving Jefferson City an additional seat isbecause of the way membership is broken down as far as funding sources. He stated that with Jefferson City being the largest in hnrnna of population it would only be fair to give an additional seat to Jefferson Qty in addition hnbringing Holts Summit onboard. Minutes/Capital Area Metropolitan Planning Organization May 19, 2010 Board of Directors Page 4 Mr. Hoelscher inquired of what might happen when Taos or Wardsville wants a seat on the Board would we keep adding additional members? In response, Mr. Koon explained that is something the Board will have to vote on if that situation occurs after the 2010 Census. Mr. Crane commented that he has not had any formal discussions with the other small cities but would encourage them to give serious consideration for being a part of this organization. Mr. Kritzer commented that Lake Mykee is included in the boundaries but they do not have any roads that qualify and have no interest in participating. Mr. Koon explained that if Mr. Ferguson's amendment passes, we would ask staff to contact Lake Mykee and St. Martins to see if they are interested in participating as a member of the Board representing the small cities. Mr. Benz stated that he would be willing to meet with St. Martins to garner their interest. Mr. Kritzer inquired whether the Board will have to revisit the bylaw process since they are considering changing a bylaw. In response, Ms. McMillan explained that this question was posed previously to Mr Nickolaus, who explained that an amendment made on the floor, which was previously printed and handed out, is a continuation of the discussion on an amendment. She stated that the process being followed is outlined in Robert's Rules of Order which allows the Board to go back and reconsider an amendment. Mr. Kritzer commented that he is concerned that by adding two additional members to the Board the City of Jefferson would have seven voting members and the balance of the Board would be six therefore the City of Jefferson would still be a controlling body. He questioned whether there is any connection with the representation as to population or anything else. Mr. Kritzer questioned whether there is any justification with adding another Jefferson City member just to offset the additional Holts Summit member. Mr. Koon commented that Jefferson City has approximately 73 percent of the population in CAMPO and only 54 percent of the representation on the Board. Mr. Durham inquired whether the population in Jefferson City includes the prison population and if so could that be changed so that the count shorn where the inmates came from rather than where they reside. In response, Ms. McMillan said that Jefferson City's population does include the prison population. She explained that all group populations such as college students, prison inmates and nursing home residents are counted where they reside (on Census Day), and is logical because services have to be provided for that pope dation where they reside. Mr. Koon explained that the motion on the table is to increase Board membership from 11 to 13 voting members by adding a permanent seat on the Board for Holts Summit and giving Jefferson City one additional seat. Vote: The motion to amend passed unanimously. Mr. Ferguson moved and Mr. Koon seconded to approve Bylaw Amendment No. 6 as amended. The motion passed 9-2 with the following votes: Aye: Benz, Crane, Ferguson, Griffith, Koon, McMillan, Morasch, Penfold, Schwartze Nay: Hoelscher, Kritzer Mr. Kritzer commented that he appreciated Mr. Ferguson bringing this amendment back for discussion however he still has issues with it. New Business A. Rex Whitton Expressway EIS— Mike Dusenberg, District 5 Planning Manager, MoDOT Mr. Michael Dusenberg, Planning Manager for MoDOT District 5, and lead project manager for the Rex Whitton Expressway Environmental Impact Statement (EIS) distributed a handout comparing the Parkway Concept versus the Madison Overpass concept. He explained that the preferred alternative that MoDOT brought forward at the public hearing earlier this year included the Lafayette Street Minutes/Capital Area Metropolitan Planning Organization Board of Directors May 19, 2010 Page 5 Interchange and the Madison Overpass. He stated that in March, 2010 MoDOT came to the Board asking for a letter of support for the preferred alternative which included the Madison Overpass, the Lafayette Street Interchange and the extension of Clark Avenue into the east end of the Missouri State Penitentiary Redevelopment site, as well as, the roundabout at the Clark Avenue interchange. Mr. Dusenberg explained that the City Council had discussions prior to the Board meeting and proposed the Parkway Concept as an alternative. He stated that the Board did not support either alternative therefore no letter of support was submitted from CAMPO. Mr. Dusenberg explained that the EIS team then took a look at the Parkway Concept versus the Madison Overpass and came up with a number of key issues. He stated that MoDOT came back to the City Council at their work session on April 12, 2010 and presented these issues. Mr. Dusenberg explained that the Parkway Concept has two phases, an interim phase and a future phase which involves building a viaduct from east of Broadway Street to Monroe Street. He stated that to get the full benefit of the Parkway Concept both phases must be constructed, because the interim phase by itself does not work. Mr. Dusenberg explained that there are significant stream impacts with the full build out of the Parkway Concept which would impact the Wears Creek tributary on the south side of the Expressway, and could cause the Army Corps of Engineers to not give a permit to build the Parkway Concept. Mr. Dusenberg explained that the cost for the Parkway Concept is approximately $50 million whereas the cost for the Madison Overpass is approximately $18 million. He stated that MoDOT met with representatives from Central Bank, Jefferson City Public Schools and Busch's Florist on April 15, 2010 and came out of that meeting with a number of revisions that we will include in the final EIS. Mr. Dusenberg explained that those revisions involve implementing alternate traffic management measures prior to constructing the Madison Overpass. He stated that Federal Highway Administration would like to see a letter of support from CAMPO for the preferred alternative. Mr. Crane pointed out that the resolution distributed at today's meeting does not specifically name either the Madison Overpass or the Parkway Concept as the preferred alternative. Mr. Penfold suggested adding the characteristics of the preferred alternative to the resolution. Mr. Schwartze mentioned that local businesses and representatives from the south side business association saw the final build out of the parkway section and realized that the impacts were more significant than they had anticipated and they desired it less. Mr. Schwartze explained that MoDOT would commit to pursuing all of the avenues possible to continue the expressway operating at a reasonable level of service prior to ever constructing the Madison Overpass. He stated that it is only when the prison redevelopment begins to generate significant additional traffic in the downtown area would the construction of the Madison Overpass would be considered. Mr. Dusenberg and Mr. Schwartze concurred that it was acceptable to make the revisions to the resolution specifically identifying the Madison Overpass as the preferred alternative for consideration at the next meeting. 10. Other Business A. Ratification Packet Distribution Schedule for Bylaw Amendments Ms. McMillan reported that the bylaw amendments approved on March 17, 2010 were sent out to the participating jurisdictions on May 12, 2010. She explained that the bylaw amendments approved on April 21, 2010 and May 19, 2010 will be sent out immediately. Mr. Kritzer reported the Callaway County Commission took action on the first bylaw amendment packet and disapproved Section Five Transportation Study Objectives. He explained that the reason for disapproving this amendment is because there need to be objectives in the document we go from. B. Ms. McMillan advised the Board that this will be Mr. Hamilton's last meeting. He will be moving to Washington D.C. as the National Coordinator of the Professional Development Program through the Federal Highway Administration. 11. Next Meeting Date The next meeting is scheduled for Wednesday, June 16, 2010 at 12:15 p.m. in the Boone/Bancroft Room #200, John G. Christy Municipal Building. Minutes/Capital Area Metropolitan Planning Organization Board of Directors May 19, 2010 Page 6 12. Adjournment Mr. Schwartze moved and Mr. Ferguson seconded to adjourn the meeting at 1:26 p.m. Res ectfully Submitted, �qv4q,��- Anne Stratman, Administrative Assistant