Loading...
HomeMy Public PortalAbout20100603techcommitteeminutesMINUTES TECHNICAL COMMITTEE CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION June 3, 2010 10:00 a.m. VOTING MEMBERS PRESENT Cole County: Eric Landwchr, P.E. Jefferson City: Eric Barron Ron Craft Ryan Atkinson, Designee for Bill Lockwood Janice McMillan, Chairman Matt Morasch, P.E.* Alan Morrison Missouri DOT: Mike Dusenberg, Vice Chairman Bill Robinett Alan Trampe Private Transportation Interest: Tom Kolb *Arrived Late VOTING MEMBERS ABSENT Larry Benz, Cole County Paul Winkelmann, P.E., Callaway County David Bange, Jefferson City Richard Turner, Jefferson City EX -OFFICIO MEMBERS PRESENT Denis Beganovic, Missouri Department of Transportation Brad McMahon, Federal Highway Administration EX -OFFICIO MEMBERS ABSENT John Schmidt, Federal Transit Administration STAFF PRESENT (Non -Voting) Sonny Sanders, Planner I, City of Jefferson Anne Stratman, Administrative Assistant, City of Jefferson OTFIIRS PRESENT Brian Crane, City of Holts Summit 1. Call to Order and Roll Call Ms. McMillan called the meeting to order at 10:03 a.m. and asked Ms. Stratman to call roll. A quorum was present with 10 of IS voting members present. 2. Public Comment None received. 3. Adoption of Agenda Mr. Robinett moved and Mr. Landwehr seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of Minutes from the Regular Meeting of May 6, 2010 Mr. Dusenberg moved and Mr. Barron seconded to approve the meeting minutes from the regular meeting of May 6, 2010. The motion passed unanimously. 5. Communications from the Presiding Officer The following correspondence was received and distributed: ➢ Callaway County Commission 90 -day Notice ➢ Designation of Mayor Lucas Fitzpatrick as the representative from the City of Holts Summit ➢ Upcoming Webinar Training Opportunities ➢ CAMPO participation in Holts Summit Board of Alderman Work Session Minutes/Capital Area Metropolitan Planning Organization Technical Cornnnittee Jane 3, 2010 1'agc 2 6. Unfinished Business A. Project Prioritization and Selection Process Staff distributed information from Mr. Denis Beganovic, Transportation Planner for the Missouri Department of Transportation (MoDOT), pertaining to prioritization processes and applications in other MPO's statewide, as well as, the project prioritization and selection process application and comments received from Ms. Pam Murray. Mr. Robinett inquired whether the FY2010 Surface Transportation Program (STP) Funds are being held harmless and whether this prioritization process would be implemented starting in FY2011. In response, Mr. Morrison explained that STP Funds have been programmed through FY2010 and that this is a point for discussion. hie stated that the Stadium Boulevard- Jefferson Street interchange project is programmed in the Transportation Improvement Program (TIP) however funds have not been obligated. Mr. Dusenberg clarified that once funds have been obligated the project is removed from the TIP. He explained that there arc more projects programmed in the TIP for STP funding than what is currently available. Mr. Dusenberg stated that any fuh`re extensions of the current transportation bill that would bring additional SIT funds would have to be discussed whether to apply those funds to existing projects that are in the TIP. Mr. Robinett commented that the members of the MPO need to know what pot of money is going to be available. He inquired whether the fimds that are programmed in the current "TIP are untouchable. In response, Mr. Morrison explained that has not been decided and is a point for discussion. Mr. Dusenberg stated that there has been discussion in the past whether implementation of the prioritization process would start with a new federal bill as opposed to any fixture extensions. Mr. Morasch arrived at 10:17 a.m. Ms. McMillan commented to Mr. Morasch that the Committee is talking about STI) funds and where the prioritization process should start. She stated that Mr. Dusenberg suggested that the process should start with the new federal transportation bill allocation as opposed to any extensions to the current bill that might occur. Mr. Morasch commented that the Stadium Boulevard -Jefferson Street interchange project could potentially use all of the STP funds available in the next federal transportation bill. Ile explained that this project should be a high priority for everyone because it affects the community as a whole especially as a safety concern for the students traveling to the two high schools. Mr. Morasch stated that this is a multi jurisdictional project because part is on the state system and part is on the city system. Mr. McMahon commented that it is not necessary to wait for the new transportation bill because this money will not go away. He suggested imple--,enting the new process at the time of the next TIP update. Mr. McMahon inquired whether the bulk of the project is on MoDOT's system. In response, Mr. Morasch explained that at this time MoDOT does not view this project as a high enough priority to participate in funding. He stated that MoDOT was assisting with traffic engineering and the City was doing the geometric engineering for the turn lane. Mr. Morasch explained that the original cost estimate was approximately $1.5 million, however, he expects the cost estimate to go up to approximately $3 million when George Butler & Associates completes the traffic study. Mr. Robinett commented that if the cost estimate doubles, that is a significant change in project scope. Mr. McMahon inquired why this project is in the TIP if the funds arc not there. In response, Ms. McMillan explained the original project reflected in the TIP was a smaller project. Mr. McMahon explained that a scope change like that is significant and it affects fiscal constraint which would require an amendment to your TIP. He inquired which elements of the project are on the local system and which elements are in the state system. In response, Mr. Morasch explained that a portion of Stadium and the intersection of Stadium Boulevard and Jefferson Street are oil the local system. He stated that the state system includes Christy Drive, a small piece of Stadium Boulevard and a portion east of Jefferson Street. Minutes/Capital Area Metropolitan Planning Organization June 3, 2010 Technical Conrmillee Page 3 Mr. Morasch commented that the City Council has said that this project is a big priority for them. He stated that the City is hoping that the County will recognize it as a priority and participate in funding. Mr. Robinett inquired whether the project would still move forward if MODOT did not participate in funding. In response, Mr. Morasch stated that it is This understanding that the City and County feel that this intersection is a major problem and the project would move forward. Mr. McMahon suggested using advance construction where you use your own funds to construct the project and then request the federal funds as they become available. He stated that if you establish this prioritization process and use it this project is probably going to score high. Mr. McMahon cautioned that it: is a possibility that by using all of the STP funds on this one project could drain, your coffers for the next five years or more. Ms. McMillan pointed out that Ilolts Summit is concerned that these large projects will take all of the STP funds and leave no opportunities for them to submit projects that could potentially use that money. Mr. McMahon commented that we are talking about using all of your STP funds on one or two big projects at some point someone is going to ask if that is equitable. He pointed out that if it is a problem of that magnitude and it justifies you using your sub -allocated STP funds for the next seven years why is MoDOT not realizing that. Mr. Robinett commented that the bottom line for the MPO is that there is a limited amount of funding that is for all jurisdictions. He stated that this is a project of such magnitude that the City and State should look at all sources of alternative funding. Mr. Robinett suggested the Board establish a dollar amount spent on any single project that STP funds are obligated for. Mr. McMahon commented that Holts Summit, Callaway County and St. Martins are part of the MPO and are located in the metropolitan planning area. He stated that some of those jurisdictions pay dues, but they are not getting to touch any of the STP sub -allocated money. Mr. McMahon explained that the sub -allocated STP funds need to be spent on the federal aid system. He inquired of the amount of federal aid mileage that is locally owned by Holts Summit. In response, Mr. Sanders broke down the mileage by jurisdiction in the planning area: Holts Summit — 9.11 miles; Callaway County — 8.33 miles; Cole County -- 14.51 Whiles; Jefferson City --- 65.32 miles; and St. Martins — 1.8 miles. Mr. Crane commented that the way the 'rip shows there is $1.2 million for the Stadium Boulevard - Jefferson Street interchange project. He inquired whether that is from the start of CAMPO to the present day. Ms. McMillan replied that there are no STP funds available for that project, and that the "rIP reflects the initial budget for that project. Mr. Crane inquired what was the $200,000 spent on each year. Ms. McMillan explained that those STP funds were spent on other projects such as the Tanner Bridge -Ellis roundabout project and the Stadium Boulevard -Lafayette Street roundabout project. Mr. Crane commented that all of the $200,000 in STP funds from 2003 to present have been spent, and right the Stadium Boulevard -Jefferson Street interchange project at $1.2 million could use up future STP funds. He inquired whether all of the jurisdictions in the MPO will have a chance for those future STP funds. Ms. McMillan explained that it is a possibility that the project proposed at Stadium Boulevard -Jefferson Street will come out as the highest priority and the Board will have to decide if all of the money goes to that one project. She said the dollar amount in the 'TIP for that project is now incorrect, because the City Council has directed Mr. Morasch to find a solution that will correct the problem instead of putting a band-aid on it. Ms. McMillan asked whether there is additional discussion on when to start the prioritization process: with a new federal transportation bill or with the next TIP update. She stated that she prefers to start with the next TIP update and use it as a call for projects to in order to let all projects be evaluated based on the criteria. Mr. Crane again expressed his concern thw: a large project will take all of the STP funds and that Holts Summit will not have a chance for anything umil after 2012. He stated that he understands the value of the Stadium Boulevard project, but said that each entity has their own priorities, and until everybody's priorities are addressed there is going to be a resentment towards CAMPO. Minutes/Capital Area Metropolitan Planning Organization June 3, 2010 Technical Committee Page 4 Mr. McMahon commented that federal regulations determine the amount of federal aid that is distributed by a formula or percentage, which is not nece:­arily by population. Mr. Barron commented that is a dangerous way of allocating money because allocating money simply by road mileage does not account for congestion and traffic volume. He said we should identify where the needs are, where the safety issues are, and where the congestion is. Mr. Barron stated that Stadium and Jefferson happens to be within the core of the urban area, inside the city limits of Jefferson City. Mr. McMahon responded that a large portion of that formula is based on road mileage which determines how much federal aid will come to Missouri. He explained that the federal aid comes to Missouri and then it is sub -allocated based on population. Mr. Robinett suggested that the jurisdictions put in their projects based on the prioritization process and see how it stacks up. He stated that he agrees with Mr. Barron that there is more than just road mileage to consider, and that we need to take into account these various factors and prioritize the projects. Mr. McMahon commented that when you are talking about congestion and traffic volumes it's always going to be skewed towards the heavier populated locales. Mr. Dusenberg moved and Mr. Morasch seconded to recommend approval of the project prioritization and selection process to the Board of Directors and implement it with the next Transportation Improvement Program update. The motion passed unanimously. Mr. Morasch advised caution when submitting projects, since there is no money available at this time, Mr. Dusenberg announced that transportation enhancement funds may become available however he is not aware of any timeframe at this time, He described the District 5 transportation enhancement selection team consists of five regional planning commissions and two metropolitan planning organizations. Mr. Dusenberg stated that Mr. Knipp is the facilitator of our transportation enhancement finds and runs the applications through a scoring process. He stated that the information is given to the review team which consists of one member from each planning partner. Mr. Dusenberg explained that MoDOT does not vote on any of these projects and each team member is not allowed to vote on their own projects. Mr. Crane commented that he has not heard that the Board of Aldermen has a problem with the transportation enhancement process and competing for that. He stated that concerns have been expressed with the STP funds process. B. Unified Planning Work Program and Budget for FY 2011 Mr. Morrison distributed a summary of the proposed Unified Planning Work Program, budget reduction impacts and alternate funding scenarios. Ms. McMillan explained that with the withdrawal of Callaway County's financial support in FY201 1 we have a 15 percent void in our local match that will have to be made up in some fashion. Mr. Morrison explained that the proposed total budget is $183,000 of which approximately 93 percent are staffing costs. He stated that there is a reduction in Callaway County's portion of 15 percent which produces a shortfall of $21,960 in federal planning funds for a total reduction in planning funds of $27,450. Mr. Morrison explained that possibly there are some items that can be cut from direct costs, but those are minimal. Ms. McMillan commented that not much can be cut from that budget. She stated that it looks like we will be asking Cole County and Jefferson City to look at whether they want to increase their local match. Mr. McMahon inquired whether it is Callaway County's intent to discontinue paying dues or is it their intent to discontinue paying dues and pulling out of the MPO. Ms. McMillan responded it was her impression they did not wish to withdraw from the MPO, just discontinue financial support. Mr. Crane explained that for the past three years Holts Summit has paid half of Callaway County's dues. He stated that Holts Summit has notified Callaway County that they will no longer continue paying half of Callaway County's dues. Minutes/Capital Area Metropolitan Planning Organization June 3, 2010 Technical Committee Page 5 Mr. McMahon inquired whether that is the reason that Callaway County has discontinued providing financial support and whether there is anything that would change Holts Summit's attitude toward that. In response, Mr. Crane explained that the only thing he has heard that may have an impact is changing the dynamics of the STP funding. He stated that the membership issue was a concern, which the Board addressed at their May 19, 2010 meeting however Holts Summit and Callaway County still have concerns with the 50 percent plus 1 Jefferson City makeup of the Board. Ms. McMillan explained that Callaway County's representative voted against that amendment at the Board's May 19, 2010 meeting. Mr. McMahon inquired of Mr. Crane that if you were able to resolve your concerns about the STP sub - allocation, the development of a prioritization process and the makeup of the Board and Technical Committee, would you consider paying half of Callaway County's portion to where Callaway County would reconsider withdrawing their financial support. In response, Mr. Crane stated that it is his understanding that the Holts Summit Board of Aldermen and the Callaway County Commission has expressed a consensus. He emphasized that the Holts Summit Board of Aldermen and the Callaway County Commission do not like the idea of having to compete for STP funds based on congestion and traffic volumes. Mr. Crane stated that the problems that Jefferson City has are not necessarily the same type of problem that exists in Holts Summit, which Ms. Murray expressed at the last Technical Committee meeting. Ms. McMillan explained that Ms. Murray's comments were distributed to the Committee at today's meeting. Mr. Robinett moved and Mr. Morasch seconded to forward the Draft FY2011 Unified Planning Work Program and budget to the Board of Directors. The motion passed unanimously. 7. New Business A. Amendment #4 to the 2010-2013 Transportation Improvement Program. The City of Holts Summit requests the following amendment to the 2010-2013 TIP: TIP #2010-20: Safe Routes to School Highway Safety Non -Infrastructure Grant. Mr. Crane explained that the City of Holts Summit was awarded a Safe Routes to School Highway Safety Non-Infi astructure Grant and is requesting that it be placed in the TIP. Mr. Morrison explained that this Safe Routes to School Grant is for traffic enforcement however two radar units that were originally included in the application were removed. Mr. Morasch moved and Mr. Robinett seconded to forward this amendment to the Board of Directors. The motion passed unanimously. 8. Other Business A. Tiger II Discretiorrar>> Grants, Mike D,,sPnberg, P.E., Missouri Department of Transportation Mr. Dusenberg distributed a handout pertaining to the TIGER II Discretionary Grants. He explained that the United States Department of Transportation is taking applications for TIGER H Discretionary Grant finding. Mr. Dusenberg stated that the previous TIGER grant was funded by the American Recovery and Reinvestment Act of 2009. He explained that this TIGER II Grant is funded by the FY2010 Transportation and Housing and Urban Development Appropriation and the amount of appropriation is $600 million. Mr. Dusenberg stated that the major difference between the two programs is that the original TIGER program did not have specific funding for rural projects however TIGER II is setting aside $140 million for rural projects. He explained that pre -applications are due on July 16, 2010 and final applications are due on August 23, 2010. Mr. Dusenberg stated that projects could be selected and announced as early as September 15, 2010. He explained that funds have to be obligated by September 30, 2012. Ms. McMillan explained that she was asked to re -submit the application for the Lafayette interchange. B. FY2011-2014 Transportation Improvement Program update schedule Mr. Morrison explained that the FY2010-2013 TIP is being updated to FY2011-2014. He stated that a draft TIP is scheduled to be distributed to the Committee by July 1, 2010. Minutes/Capital Area Metropolitan Planning Organization June 3, 2010 Technical Committee Pager C. Update on the CAMPO Bylaw amendments passed by the Board of Directors Ms. McMillan explained that at their May 19, 2010 meeting the Board of Directors reconsidered an amendment that adds to the Board two additional voting members, for a total of 13 voting members: one (1) voting member to represent the City of Holts Summit and one (1) voting member to represent the City of Jefferson. She stated that all of the Bylaw Amendments have been distributed to the participating jurisdictions for ratification. 9. Member News, Project Updates Cole County --Mr. Landwehr gave an update on the Big Horn Drive project. Jefferson Citv --Mr. Morasch gave an update on (1) the Tanner Bridge Road -Ellis Boulevard roundabout project; ('2) the project on Lafayette Street near the new Federal Courthouse extending to south of Capitol Avenue and along one block of State Street; and (3) the East McCarty Street project from the roundabout at Highway 50/63 west to St. Louis Road. Missouri Department of Transportation --Mr. Dusenberg reported that: the comment period for the Draft STIP ends June 4, 2010 --Mr. Trampe reported on the Highway 179/US 50 project and the Missouri River Bridge bicycle/pedestrian crossing project Mr. Robinett left at 11:50 a,nn. 10. Adjournment With no further business, the meeting adjourned at 11:54 a.m. Respectfully submitted, I�VO4VI-1— Anne Stratman Administrative Assistant