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HomeMy Public PortalAbout20100616boardminutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION June 16, 2010 12:15 p.m. BOARD MEMBERS PRESENT Donald "Doc" Kritzer, Callaway County Larry Benz, P.E., Cole County Jeff Hoelscher, Designee for Marc Ellinger, Cole County Brian Crane, Holts Summit David Griffith, Jefferson City David Bange, P.E., Designee for Ken Ferguson, Jefferson City Rich Koon, Chairman, Jefferson City Matt Morasch P.E., Designee for Pat Sullivan, P.E., Jefferson City Jim Penfold, Jefferson City Janice McMillan, AICP, Jefferson City Mike Dusenberg, P.E., Designee for Roger Schwartze, P.E., MoDOT EX -OFFICIO MEMBERS PRESENT Steve Billings, MoDOT Charlie Brzuchalski, Division of Design and Construction EX -OFFICIO MEMBERS ABSENT Jon Schmidt, Federal Transit Administration CAMPO STAFF PRESENT (Non-Votin Alan Morrison, AICP, Senior Transportation Planner Sonny Sanders, Planner I Anne Stratman, Administrative Assistant OTHERS PRESENT Kent Brown, Attorney for Holts Summit Russ Murray Ben Yarnell, News Tribune 1. Call to order, roll call, and determination of a quorum Chairman Koon brought the meeting to order at 12:15 p.m. and asked Ms. Stratman to call roll. A quorum was present with all members present. 2. Public Comments No comments were received. 3. Adoption of the Agenda as printed or amended Mr. Benz moved and Mr. Griffith seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the Minutes from the Regular Meeting of May 19, 2010 Mr. Benz moved and Mr. Dusenberg seconded to approve the minutes from the Regular Meeting of May 19, 2010 as printed. The motion passed unanimously. 5. Communications from the Presiding Officer ➢ Brian Crane; pertaining to a compromise distribution formula for STP sub -allocated funds ➢ Mid America Regional Council (MARC); Prioritization Checklist ➢ CAMPO Participation in Holts Summit Board of Alderman Work Session ➢ Upcoming webinar training opportunities Minutes/Capital Area Metropolitan Planning Organization Board of Directors June 16, 2010 Page 2 6. Report from the Technical Committee Ms. McMillan referred to the discussion pertaining to the project prioritization process in the June 3, 2010 Technical Committee meeting minute. She explained that the Technical Committee forwarded the Unified Planning Work Program and budget to the Board, as well. 7. Report from Staff A. Status of the Unified Planning Work Program and budget Staff distributed the draft FY2011 Unified Planning Work Program (UPWP). Mr. Morrison explained that recently Callaway County submitted a 90 day notice withdrawing financial assistance effective August 13, 2010. He stated that Callaway County's decision will affect funding and operation for FY2011 if the local match is not replaced. Mr. Morrison explained that the proposed budget for FY2011 is $183,000 which breaks down to $146,400 in federal funding and $36,600 in local funding. He stated that Callaway County's portion of the local match is $5,490. Mr. Morrison explained that a reduction in local match would result in $124,400 being available in federal planning funds, for a total of $155,550, representing a reduction of $27,450 from the FY2011 proposed budget. He stated that the proposed direct costs budget is $12,388 which is not sufficient enough to offset the shortage. Mr. Morrison distributed a handout showing various scenarios, and explained the three options presented: (1) cut expenses to the bare minimum and cut staff; (2) another member could pick up Callaway County's portion; or (3) multiple members could split the Callaway County local share. Mr. Crane responded that the City of Holts Summit Board of Alderman will not contribute any funds until CAMPO has worked out the issues currently being addressed. Mr. Koon explained that the Jefferson City Council is getting ready to start their budget process and the Mayor has recommended increasing the MPO grant. He stated that they will be discussing this matter at their first budget meeting at the end of June and should know by July 1, 2010 what the Council's consensus is. Mr. Benz explained that Cole County's budget process does not start until August, 2010 and their budget will not be approved until January 1, 2011. Mr. Hoelscher stated that he will have this matter put on an upcoming Cole County Commission meeting agenda for discussion. Mr. Kritzer commented that Jefferson City should consider a more appropriate realignment of the population base of approximately 75 percent as opposed to the 60 percent specified in the Memorandum of Understanding (MOU). Mr. Morrison pointed out that a population based support is not outlined in our bylaws, however, funding for some organizations, such as Regional Planning Commissions, is based on population. Mr. Kritzer stated that he was just suggesting an option that might provide a more equitable situation. Mr. Koon commented this could be discussed at the City's budget meetings as an option to consider. Mr. Hoelscher commented that there was discussion on whether we use population to base how the members vote. He stated that instead of splitting Callaway County's contribution 50/50, it could be split based on the number of Board members for Jefferson City versus Cole County. Ms. McMillan clarified that staff presented this information to start the discussion. Minutes/Capital Area Metropolitan Planning Organization Board of Directors June 16, 2010 Page 3 Mr. Hoelscher suggested Jefferson City should pick up 75% of the amount, since it has six members, and Cole County should pay 25%, as it has two members, instead of splitting it 50/50. Mr. Koon reiterated that this is just a brainstorming document to start the process and nothing more than that. He stated that this matter will be placed on next month's agenda and in the meantime see if we can't get additional feedback from Cole County and the Jefferson City Council. Ms. McMillan clarified that this does not need an official action on the part of the Cole County Commission as yet. Ms. McMillan moved and Mr. Bange seconded to table this item to the July 21, 2010 meeting. The motion passed unanimously. 8. Old Business A. Rex Whitton Expressway EIS— Mike Dusenberg, P.E., District 5 Planning Manager, MoDOT Mr. Dusenberg explained that MoDOT is in a position to move forward with their Final EIS with the Madison Overpass option still a part of their Preferred Alternative. He stated that as a result from a discussion with local entities stronger language has been added pertaining to how MoDOT will address the Madison Overpass in the future. Mr. Dusenberg emphasized that this is still a draft and has not been fully reviewed so the final form may change a little. He stated that a resolution or letter is still needed from CAMPO that endorses the Preferred Alternative. Mr. Dusenberg moved and Mr. Penfold seconded to adopt CAMPO Resolution 2010-03 endorsing the Preferred Alternative for the Rex Whitton Expressway Environmental Impact Statement. Discussion: Mr. Kritzer inquired whether the Jefferson City Council has taken action on this as a resolution. Mr. Dusenberg explained that when it was previously presented, the City Council favored the Parkway Concept. He stated that after additional research we found that the Madison Overpass is still a better option not only financially but environmentally. Mr. Dusenberg explained that there are significant environmental impacts with the Parkway Concept, and when the City Council was advised of that, subsequent meetings were held with the entities concerned. Mr. Dusenberg explained that Federal Highway Administration (FHWA) is looking for a letter of support from the actual transportation planning organization. Mr. Koon explained that the City Council adopted a resolution in support of a different plan. He stated that all resolutions died when the new Council took office in April 2010. Mr. Penfold stated that during their work session the Council looked at the environmental impact of a Parkway Concept. Mr. Penfold stated that the parkway concept is basically a viaduct option that would affect the city viewsheds and connectivity between the north and south sides. He explained that the cost of the parkway concept is $50 million versus the cost of the Madison Overpass which is $18 million. Mr. Dusenberg stated that we brought to pp-ople's attention that a lot of factors have to happen and if some of those factors do not happen or they I Happen in different forms then the Madison Overpass may never get built. He stated that if it does get built it could be 20 to 30 years out in the future. Vote: The motion passed 10-0 with the following votes: Aye: Bange, Benz, Crane, Dusenberg, Griffith, Hoelscher, Koon, Morasch, McMillan, Penfold Abstain: Kritzer Minutes/Capital Area Metropolitan Planning Organization Board of Directors June 16, 2010 Page 4 B. Project Prioritization and selection process Staff distributed a Resolution proposed by Brian Crane, City of Holt Summit, regarding a compromise distribution formula for STP sub -allocated funds, as well as, a prioritization checklist prepared by the Mid America Regional Council. Mr. Morrison explained that the Project Prioritization and Selection Process application should be for new funding only, as opposed to project revisions and amendments. He stated that a question was raised by Ms. Pam Murray at a previous Technical Committee meeting whether a county that was designated as an Economically Disadvantaged Area (EDA) would receive points in the prioritization process. Mr. Morrison explained that the EDA designation is mainly for the American Recovery and Reinvestment Act (ARRA) program. He stated that staff would prefer to use the criteria we are currently using for our economic and disadvantaged areas which include low income and high minority populations. Mr. Morrison explained that the economic and disadvantaged areas are designated on a countywide basis and we are not able to get sub -county areas. He stated that the Technical Committee recommended using this process only. Regarding Mr. Crane's resolution proposing adoption of a funding formula that disperses sub -allocated funds to member organizations of CAMPO based on a percentage of roadways that are STP eligible, he recalled the discussion at the June 3, 2010 Technical Committee meeting where federal regulations were cited that do not permit the use of percentages and formulas to sub -allocate funds. Mr. Crane stated that the formula referred to in Section 23 CFR 450.324(j) is solely based on population. He explained that the formula proposed in his Resolution is based on a formula plus a prioritization process. Mr. Crane stated the federal regulation talks about basing solely on a percentage or a formula. He explained his proposal is based on a formula first, then projects are prioritized. Ms. McMillan pointed out the federal regulations discourage allocations to individual jurisdictions. She explained that, at the June 3 Technical Committee meeting, Mr. McMahon talked about putting some equity into the process, however she expressed concern there may be a fine line between complying with federal law and complying with the type of equity that Mr. McMahon talked about. She stated that she is also concerned that, with the MPO being a "transportation planning" organization, if all STP funds are distributed, and CAMPO doesn't have anyfunds available for planning projects, that will put the organization in a difficult position. Ms. McMillan suggested that some funds be reserved for CAMPO's planning projects otherwise we will have to pursue additional funding for planning projects from the participating jurisdictions. Ms. McMillan recommended CAMPO not distribute all of the funds to the jurisdictions, but retain some for planning. Mr. Benz left at 1:10 p.m. Mr. Dusenberg stated that one concern of MoDOT is that previously STP funds have been approximately $202,000 per year for the entire region. He explained with that amount of money it could take a number of years to accumulate enough funds to address some of the regionally significant projects that are in the TIP. Mr. Dusenberg stated that MoDOT is concerned that when you start breaking it down into even smaller amounts it is going to be harder for everyone to accumulate sufficient funds. He explained that another concern is that we should be looking at the region as a whole not at what is most important for the individual entities that are involved. Mr. Dusenberg stated that when you split it up like that you will not get the projects that need to be addressed in the area instead you will get the projects that are most important for an individual entity. He explained that he is concerned whether the smaller jurisdictions will be able to meet the local match, and MoDOT does not want to see that money sitting there and not getting used. Mr. Koon commented that we are waiting for census data to redefine our MPO boundaries and whether other jurisdictions are included. He inquired whether that would further dilute the pot of money that is available for regionally significant projects. Mr. Koon stated that he is hesitant to vote on this today and that his preference would be to wait and see what the census data shows. Minutes/Capital Area Metropolitan Planning Organization Board of Directors June 16, 2010 Page 5 Mr. Morasch pointed out that the money lapses every so often so you have to be on a pretty rigorous schedule to spend it within a certain timeframe. He explained that for a project to be regionally significant it doesn't have to be within the Jefferson City limits or on the MoDOT system. Mr. Crane commented that he does not disagree with a lot of the comments made especially by MoDOT but I think it lacks the perspective of the historical significance of these funds and how they have been allocated in the past. He stated that we are currently sitting on almost $2 million of STP funds that have never been afforded the opportunity to be used by any of the member jurisdictions other than Jefferson City. Mr. Crane explained that now we are looking at another Jefferson City project at Stadium and Jefferson that is also in the TIP and will spend the rest of these funds up until the year 2012. He pointed out nothing will work in the future for all the other member jurisdictions until we find some equitable way to address everybody's needs and not just the needs that are significant to the inner core of the City which is what we are trying to do with this resolution. Mr. Crane recalled Mr. McMahon's comments that the Stadium -Jefferson project should be a MoDOT project and that MoDOT had not prioritized it high enough to put on their own project list. He pointed out that MoDOT has other pots of money that they divide up and make sure that others get a little bit which in his opinion is pretty equitable. Mr. Crane stated that he is unclear on the TIP project selection sheet check sheet and whether the prioritization list is for people only applying for STP projects or is the prioritization list for all projects that want to get in the TIP. Mr. Morrison explained that this prioritization process is primarily for STP projects although staff did look at it as a possibility for all TIP projects. Discussion about STP funding allocations continued, whether other jurisdictions such as Holts Summit would have the opportunity to access this funding source, whether projects currently programmed in the TIP should be reconsidered for priority to utilize STP funds, how intersection needs and projects were identified, as well as federal regulations and its application. Mr. Morasch requested a point of order to get back to the agenda. Mr. Koon stated that he would accept Mr. Morasch's point of order and asked for a motion. He suggested that, before the July 21 meeting, the interested parties meet to discuss the issue. He also requested that MoDOT and the federal agencies weigh in on the resolution proposed by Mr. Crane. Mr. Crane moved and Mr. Penfold seconded to table this matter to the July 21, 2010 meeting for additional review and consideration. The motion passed unanimously. Mr. Penfold moved and Mr. Koon seconded to table the Resolution proposed by Mr. Crane to the July 21, 2010 meeting. The motion passed 10-1 with the following votes: Aye: Benz, Crane, Dusenberg, Griffith, Hoelscher, Koon, Kritzer, Morasch, McMillan, Penfold Nay: Bange 9. New Business A. CAMPO TIP No. 2010-20: Amendment #4 to the 2010-2013 Transportation Improvement Program Mr. Morrison explained that this is a request by the City of Holts Summit to add a Safe Routes to School Highway Safety Non -Infrastructure Grant project to the TIP. Ms. McMillan moved and Mr. Bange seconded to initiate the public comment period and hold a public hearing on July 21, 2010. The motion passed unanimously. 10. Other Business None. Minutes/Capital Area Metropolitan Planning Orgcinization Board of Directors June 16, 2010 Page 6 11. Next Meeting Date The next meeting is scheduled for Wednesday, July 21, 2010 at 12:15 p.m. in the Boone/Bancroft Room #200, John G. Christy Municipal Building. 12. Adjournment Mr. Penfold moved and Mr. Morasch seconded to adjourn the meeting at 1:30 p.m. Res tfully Submitted, Anne Stratman, Administrative Assistant