HomeMy Public PortalAbout20100616boardminutesMINUTES
Board of Directors
CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION
June 16, 2010
12:15 p.m.
BOARD MEMBERS PRESENT
Donald "Doc" Kritzer, Callaway County
Larry Benz, P.E., Cole County
Jeff Hoelscher, Designee for Marc Ellinger, Cole County
Brian Crane, Holts Summit
David Griffith, Jefferson City
David Bange, P.E., Designee for Ken Ferguson, Jefferson City
Rich Koon, Chairman, Jefferson City
Matt Morasch P.E., Designee for Pat Sullivan, P.E., Jefferson City
Jim Penfold, Jefferson City
Janice McMillan, AICP, Jefferson City
Mike Dusenberg, P.E., Designee for Roger Schwartze, P.E., MoDOT
EX -OFFICIO MEMBERS PRESENT
Steve Billings, MoDOT
Charlie Brzuchalski, Division of Design and Construction
EX -OFFICIO MEMBERS ABSENT
Jon Schmidt, Federal Transit Administration
CAMPO STAFF PRESENT (Non-Votin
Alan Morrison, AICP, Senior Transportation Planner
Sonny Sanders, Planner I
Anne Stratman, Administrative Assistant
OTHERS PRESENT
Kent Brown, Attorney for Holts Summit
Russ Murray
Ben Yarnell, News Tribune
1. Call to order, roll call, and determination of a quorum
Chairman Koon brought the meeting to order at 12:15 p.m. and asked Ms. Stratman to call roll. A
quorum was present with all members present.
2. Public Comments
No comments were received.
3. Adoption of the Agenda as printed or amended
Mr. Benz moved and Mr. Griffith seconded to adopt the agenda as printed. The motion passed
unanimously.
4. Approval of the Minutes from the Regular Meeting of May 19, 2010
Mr. Benz moved and Mr. Dusenberg seconded to approve the minutes from the Regular Meeting of
May 19, 2010 as printed. The motion passed unanimously.
5. Communications from the Presiding Officer
➢ Brian Crane; pertaining to a compromise distribution formula for STP sub -allocated funds
➢ Mid America Regional Council (MARC); Prioritization Checklist
➢ CAMPO Participation in Holts Summit Board of Alderman Work Session
➢ Upcoming webinar training opportunities
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
June 16, 2010 Page 2
6. Report from the Technical Committee
Ms. McMillan referred to the discussion pertaining to the project prioritization process in the June 3,
2010 Technical Committee meeting minute. She explained that the Technical Committee forwarded
the Unified Planning Work Program and budget to the Board, as well.
7. Report from Staff
A. Status of the Unified Planning Work Program and budget
Staff distributed the draft FY2011 Unified Planning Work Program (UPWP).
Mr. Morrison explained that recently Callaway County submitted a 90 day notice withdrawing financial
assistance effective August 13, 2010. He stated that Callaway County's decision will affect funding and
operation for FY2011 if the local match is not replaced. Mr. Morrison explained that the proposed
budget for FY2011 is $183,000 which breaks down to $146,400 in federal funding and $36,600 in local
funding. He stated that Callaway County's portion of the local match is $5,490. Mr. Morrison explained
that a reduction in local match would result in $124,400 being available in federal planning funds, for a
total of $155,550, representing a reduction of $27,450 from the FY2011 proposed budget. He stated
that the proposed direct costs budget is $12,388 which is not sufficient enough to offset the shortage.
Mr. Morrison distributed a handout showing various scenarios, and explained the three options
presented: (1) cut expenses to the bare minimum and cut staff; (2) another member could pick up
Callaway County's portion; or (3) multiple members could split the Callaway County local share.
Mr. Crane responded that the City of Holts Summit Board of Alderman will not contribute any funds
until CAMPO has worked out the issues currently being addressed.
Mr. Koon explained that the Jefferson City Council is getting ready to start their budget process and
the Mayor has recommended increasing the MPO grant. He stated that they will be discussing this
matter at their first budget meeting at the end of June and should know by July 1, 2010 what the
Council's consensus is.
Mr. Benz explained that Cole County's budget process does not start until August, 2010 and their
budget will not be approved until January 1, 2011.
Mr. Hoelscher stated that he will have this matter put on an upcoming Cole County Commission
meeting agenda for discussion.
Mr. Kritzer commented that Jefferson City should consider a more appropriate realignment of the
population base of approximately 75 percent as opposed to the 60 percent specified in the
Memorandum of Understanding (MOU).
Mr. Morrison pointed out that a population based support is not outlined in our bylaws, however,
funding for some organizations, such as Regional Planning Commissions, is based on population.
Mr. Kritzer stated that he was just suggesting an option that might provide a more equitable situation.
Mr. Koon commented this could be discussed at the City's budget meetings as an option to consider.
Mr. Hoelscher commented that there was discussion on whether we use population to base how the
members vote. He stated that instead of splitting Callaway County's contribution 50/50, it could be split
based on the number of Board members for Jefferson City versus Cole County.
Ms. McMillan clarified that staff presented this information to start the discussion.
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
June 16, 2010 Page 3
Mr. Hoelscher suggested Jefferson City should pick up 75% of the amount, since it has six members,
and Cole County should pay 25%, as it has two members, instead of splitting it 50/50.
Mr. Koon reiterated that this is just a brainstorming document to start the process and nothing more
than that. He stated that this matter will be placed on next month's agenda and in the meantime see if
we can't get additional feedback from Cole County and the Jefferson City Council.
Ms. McMillan clarified that this does not need an official action on the part of the Cole County
Commission as yet.
Ms. McMillan moved and Mr. Bange seconded to table this item to the July 21, 2010 meeting. The
motion passed unanimously.
8. Old Business
A. Rex Whitton Expressway EIS— Mike Dusenberg, P.E., District 5 Planning Manager, MoDOT
Mr. Dusenberg explained that MoDOT is in a position to move forward with their Final EIS with the
Madison Overpass option still a part of their Preferred Alternative. He stated that as a result from a
discussion with local entities stronger language has been added pertaining to how MoDOT will address
the Madison Overpass in the future. Mr. Dusenberg emphasized that this is still a draft and has not been
fully reviewed so the final form may change a little. He stated that a resolution or letter is still needed
from CAMPO that endorses the Preferred Alternative.
Mr. Dusenberg moved and Mr. Penfold seconded to adopt CAMPO Resolution 2010-03 endorsing the
Preferred Alternative for the Rex Whitton Expressway Environmental Impact Statement.
Discussion:
Mr. Kritzer inquired whether the Jefferson City Council has taken action on this as a resolution. Mr.
Dusenberg explained that when it was previously presented, the City Council favored the Parkway
Concept. He stated that after additional research we found that the Madison Overpass is still a better
option not only financially but environmentally. Mr. Dusenberg explained that there are significant
environmental impacts with the Parkway Concept, and when the City Council was advised of that,
subsequent meetings were held with the entities concerned. Mr. Dusenberg explained that Federal
Highway Administration (FHWA) is looking for a letter of support from the actual transportation planning
organization.
Mr. Koon explained that the City Council adopted a resolution in support of a different plan. He stated
that all resolutions died when the new Council took office in April 2010.
Mr. Penfold stated that during their work session the Council looked at the environmental impact of a
Parkway Concept. Mr. Penfold stated that the parkway concept is basically a viaduct option that would
affect the city viewsheds and connectivity between the north and south sides. He explained that the
cost of the parkway concept is $50 million versus the cost of the Madison Overpass which is $18 million.
Mr. Dusenberg stated that we brought to pp-ople's attention that a lot of factors have to happen and if
some of those factors do not happen or they I Happen in different forms then the Madison Overpass may
never get built. He stated that if it does get built it could be 20 to 30 years out in the future.
Vote:
The motion passed 10-0 with the following votes:
Aye: Bange, Benz, Crane, Dusenberg, Griffith, Hoelscher, Koon, Morasch, McMillan, Penfold
Abstain: Kritzer
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
June 16, 2010 Page 4
B. Project Prioritization and selection process
Staff distributed a Resolution proposed by Brian Crane, City of Holt Summit, regarding a compromise
distribution formula for STP sub -allocated funds, as well as, a prioritization checklist prepared by the
Mid America Regional Council. Mr. Morrison explained that the Project Prioritization and Selection
Process application should be for new funding only, as opposed to project revisions and amendments.
He stated that a question was raised by Ms. Pam Murray at a previous Technical Committee meeting
whether a county that was designated as an Economically Disadvantaged Area (EDA) would receive
points in the prioritization process. Mr. Morrison explained that the EDA designation is mainly for the
American Recovery and Reinvestment Act (ARRA) program. He stated that staff would prefer to use the
criteria we are currently using for our economic and disadvantaged areas which include low income and
high minority populations. Mr. Morrison explained that the economic and disadvantaged areas are
designated on a countywide basis and we are not able to get sub -county areas. He stated that the
Technical Committee recommended using this process only. Regarding Mr. Crane's resolution
proposing adoption of a funding formula that disperses sub -allocated funds to member organizations of
CAMPO based on a percentage of roadways that are STP eligible, he recalled the discussion at the
June 3, 2010 Technical Committee meeting where federal regulations were cited that do not permit the
use of percentages and formulas to sub -allocate funds.
Mr. Crane stated that the formula referred to in Section 23 CFR 450.324(j) is solely based on
population. He explained that the formula proposed in his Resolution is based on a formula plus a
prioritization process. Mr. Crane stated the federal regulation talks about basing solely on a percentage
or a formula. He explained his proposal is based on a formula first, then projects are prioritized.
Ms. McMillan pointed out the federal regulations discourage allocations to individual jurisdictions. She
explained that, at the June 3 Technical Committee meeting, Mr. McMahon talked about putting some
equity into the process, however she expressed concern there may be a fine line between complying
with federal law and complying with the type of equity that Mr. McMahon talked about. She stated that
she is also concerned that, with the MPO being a "transportation planning" organization, if all STP
funds are distributed, and CAMPO doesn't have anyfunds available for planning projects, that will put
the organization in a difficult position. Ms. McMillan suggested that some funds be reserved for
CAMPO's planning projects otherwise we will have to pursue additional funding for planning projects
from the participating jurisdictions. Ms. McMillan recommended CAMPO not distribute all of the funds
to the jurisdictions, but retain some for planning.
Mr. Benz left at 1:10 p.m.
Mr. Dusenberg stated that one concern of MoDOT is that previously STP funds have been
approximately $202,000 per year for the entire region. He explained with that amount of money it could
take a number of years to accumulate enough funds to address some of the regionally significant
projects that are in the TIP. Mr. Dusenberg stated that MoDOT is concerned that when you start
breaking it down into even smaller amounts it is going to be harder for everyone to accumulate sufficient
funds. He explained that another concern is that we should be looking at the region as a whole not at
what is most important for the individual entities that are involved. Mr. Dusenberg stated that when you
split it up like that you will not get the projects that need to be addressed in the area instead you will get
the projects that are most important for an individual entity. He explained that he is concerned whether
the smaller jurisdictions will be able to meet the local match, and MoDOT does not want to see that
money sitting there and not getting used.
Mr. Koon commented that we are waiting for census data to redefine our MPO boundaries and
whether other jurisdictions are included. He inquired whether that would further dilute the pot of money
that is available for regionally significant projects. Mr. Koon stated that he is hesitant to vote on this
today and that his preference would be to wait and see what the census data shows.
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
June 16, 2010 Page 5
Mr. Morasch pointed out that the money lapses every so often so you have to be on a pretty rigorous
schedule to spend it within a certain timeframe. He explained that for a project to be regionally
significant it doesn't have to be within the Jefferson City limits or on the MoDOT system.
Mr. Crane commented that he does not disagree with a lot of the comments made especially by
MoDOT but I think it lacks the perspective of the historical significance of these funds and how they
have been allocated in the past. He stated that we are currently sitting on almost $2 million of STP funds
that have never been afforded the opportunity to be used by any of the member jurisdictions other than
Jefferson City. Mr. Crane explained that now we are looking at another Jefferson City project at Stadium
and Jefferson that is also in the TIP and will spend the rest of these funds up until the year 2012. He
pointed out nothing will work in the future for all the other member jurisdictions until we find some
equitable way to address everybody's needs and not just the needs that are significant to the inner core
of the City which is what we are trying to do with this resolution. Mr. Crane recalled Mr. McMahon's
comments that the Stadium -Jefferson project should be a MoDOT project and that MoDOT had not
prioritized it high enough to put on their own project list. He pointed out that MoDOT has other pots of
money that they divide up and make sure that others get a little bit which in his opinion is pretty
equitable. Mr. Crane stated that he is unclear on the TIP project selection sheet check sheet and
whether the prioritization list is for people only applying for STP projects or is the prioritization list for all
projects that want to get in the TIP.
Mr. Morrison explained that this prioritization process is primarily for STP projects although staff did
look at it as a possibility for all TIP projects.
Discussion about STP funding allocations continued, whether other jurisdictions such as Holts
Summit would have the opportunity to access this funding source, whether projects currently
programmed in the TIP should be reconsidered for priority to utilize STP funds, how intersection needs
and projects were identified, as well as federal regulations and its application.
Mr. Morasch requested a point of order to get back to the agenda.
Mr. Koon stated that he would accept Mr. Morasch's point of order and asked for a motion. He
suggested that, before the July 21 meeting, the interested parties meet to discuss the issue. He also
requested that MoDOT and the federal agencies weigh in on the resolution proposed by Mr. Crane.
Mr. Crane moved and Mr. Penfold seconded to table this matter to the July 21, 2010 meeting for
additional review and consideration. The motion passed unanimously.
Mr. Penfold moved and Mr. Koon seconded to table the Resolution proposed by Mr. Crane to the July
21, 2010 meeting. The motion passed 10-1 with the following votes:
Aye: Benz, Crane, Dusenberg, Griffith, Hoelscher, Koon, Kritzer, Morasch, McMillan, Penfold
Nay: Bange
9. New Business
A. CAMPO TIP No. 2010-20: Amendment #4 to the 2010-2013 Transportation Improvement
Program
Mr. Morrison explained that this is a request by the City of Holts Summit to add a Safe Routes to
School Highway Safety Non -Infrastructure Grant project to the TIP.
Ms. McMillan moved and Mr. Bange seconded to initiate the public comment period and hold a public
hearing on July 21, 2010. The motion passed unanimously.
10. Other Business
None.
Minutes/Capital Area Metropolitan Planning Orgcinization Board of Directors
June 16, 2010 Page 6
11. Next Meeting Date
The next meeting is scheduled for Wednesday, July 21, 2010 at 12:15 p.m. in the Boone/Bancroft
Room #200, John G. Christy Municipal Building.
12. Adjournment
Mr. Penfold moved and Mr. Morasch seconded to adjourn the meeting at 1:30 p.m.
Res tfully Submitted,
Anne Stratman, Administrative Assistant