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Home My Public Portal About20100721boardminutesMINUTES Board of Directors July 21,2010 12:15 p.m. BOARD MEMBERS PRESENT Donald "Doc" Kritzer, Callaway County Larry Benz, P.E,Cole County Marc BUngmr.Cole County Brian Crane, Holts Summit David Griffith, Jefferson City Rich Koon, Chairman, Jefferson City Matt K4oraaohP.E..Designee for Pat Sullivan, P.E..Jefferson City Jinn Penfo|d, Jefferson City Janice McMillan, A|CP, Jefferson City Bob VVebnr, Jefferson City EhrSohrooter. P.E., Designee for Roger Sohwmrhce. P.E., K4oODT EX -OFFICIO MEMBERS PRESENT Brad MoK4ohnn, Federal Highway Administration Denis 8eganovic, K4oDOT Steve BiUings, MuDOT EX -OFFICIO MEMBERS ABSENT Jon Schmidt, Federal Transit Administration CAMPO STAFF PRESENT (Non-Votinq) Alan Morrison, AICP, Senior Transportation Planner Sonny Sanders, Planner | Anne Strahnun.Administrative Assistant OTHERS PRESENT David Bange.Jefferson City Eric Curti(.K4oD[)T Brenda Leydena.Holt Summit Pamela Murray, Holts Summit Ben Yarnell, News Tribune 1. Call to ondar, roll call, and determination of quorum Chairman Koon brought the meeting to order at 12:15 p.m. In lieu of calling role Chairman Koon introduced Councilman Bob Weber and asked everyone to introduce themselves. Aquorum was present with all members present. 2. Public Comments Nocomments were received. 3. Adoption of the #0mndo as printed or amended Mr. Griffith moved and Mr. Benz seconded toadopt the agenda oeprinted. Mr. Kritzer inquired of the status of the Bylaw Amendments. In response, Mo. W1rK4i||on offered to discuss the Bylaw Amendments under Other Business. The motion passed unanimously. 4. Approval of the Minutes from the Regular Meeting of June 16. 2010 Mr. Benz moved and Mr. Penfold seconded to approve the minutes from the Regular Meeting of June 18.2O10aaprinted. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization Board of Directors July 21, 2010 Page 2 5. Communications from the Presiding Officer Y FHWA & MoDOT response to CAM PO's June 21, 2010 letter pertaining to the sub -allocation of STP Funds. Mr. Morrison explained that correspondence was received from the Federal Highway Administration (FHWA) and the Missouri Department of Transportation (MoDOT) in response to CAMPO's letter requesting a determination whether an allocation method, proposed by Mr. Crane, based on a percentage of roadway mileage within each jurisdiction is in conformance with Section 23 CFR 450.324(j). Mr. Eric Curtit, Long Range Transportation Planning Coordinator, MoDOT, explained that his opinion is that the proposed method using functional classification does not meet the requirements of Section 23 CFR 450.324(j). Mr. Brad McMahon, Transportation Specialist, FHWA, explained that distribution of sub -allocated STP funds by a formula based only on the amount of locally owned federal -aid system lane miles is prohibited by the provisions of Section 23 CFR 450.324(j). He strongly encouraged CAMPO to develop a prioritization and selection process that involves the entire MPO region. Mr. Crane explained that his intent was to come up with a formula that would take in a couple of different processes. He questioned whether you can couple the formula method with the prioritization method. Mr. Morrison clarified that the project prioritization process proposed by the Technical Committee does not consider roadway mileage. He explained that only roads functionally classified as collectors or above would be considered as eligible for STP funds. Mr. McMahon explained that a project has to come from a Long Range Transportation Plan and it has to have been based on a planning study that identifies the needs. He emphasized that any prioritization selection process should be equitable based upon regional prioritization. Mr. McMahon cautioned that if it is done the other way then it would diminish the role of the MPO because MoDOT could take the STP funds and pro -rate it based on locally owned functionally classified roads. He stated that there wouldn't be a need for an MPO. Mr. McMahon explained that somewhere along the line you have to determine needs on the basis of regional considerations in the priority scheme. He offered to discuss this more in depth with Mr. Crane outside of this meeting. 6. Report from the Technical Committee Ms. McMillan reported that the Technical Committee met on July 1, 2010 and considered the following items: (1) a TIP Amendment requested by MoDOT regarding the environmental impact statement and hardship right-of-way purchases related to improvements to Rex Whitton Expressway; (2) the Draft FY2011-2014 TIP; (3) and funding of future transportation studies. 7. Public Hearings and Old Business A. Public Hearing on an Amendment to the FY2010-2013 Transportation Improvement Program. TIP #2010-20 is a request by the City of Holts Summit to add a Safe Routes to School Highway Safety Non -Infrastructure Grant project. Mr. Crane, Holts Summit City Administrator, explained that this amendment is for a non -infrastructure grant which would allow police officers to focus on moving violations within a two mile radius around North Elementary School. Mr. Schroeter explained that the Safe Routes to School program include both infrastructure projects such as sidewalks, crosswalks and signs, and non -infrastructure grants such as educational campaigns and enforcement. Mr. Koon opened the public hearing at 12:32 p.m. MinuteslCapital Area Metropolitan Planning Organization Board ufDirectors July 2Y'20Y0 Page Ms. Pamela Murray and Ms. Brenda Leydens, Holts Summit Community Betterment Association, spoke infavor ofthe project. Ma. Murray submitted a letter of support on behalf ofthe Holts Summit Community Betterment Association. With no additional public comment Mr. Koon closed the public hearing at 12:40 p.m. Mr. Benz moved and Mr. yNonasoh seconded to approve Amendment #4 to the FY2010-2013 Transportation Improvement Program. The motion passed unanimously. B. Draft FY2Q11Unified Planning Work Program and Budget Mr. Morrison explained that one ofthe norab|ework items for FY2O11 ispreparation for the update of the Metropolitan Transportation Plan which is slated to begin in 2012. He stated that the total MPO budget for FY2011ia$183.000with $148.400inConsolidated Planning Grant funds and $36.808inlocal match. Mr. Morrison explained that local jurisdictions providing support are Jefferson City with $21,960; Cole County with $A.15O;and on^Other^provider with $5.40O. Mr. Koon explained that the "Other" provider is a proposed line item or addition to the City of Jefferson budget. Mr. Ellinger questioned if a jurisdiction refuses to participate financially are they sanctioned from day to day participation onthe Board. In response, Mn. McMillan explained that the Bylaws do not make distinction between financial participation and participation onthe Board. Mr. Kritzer commented that the Callaway County Commission did not find anything when they read through it either. He stated that the uoma point can be for K4oODTvvho participates on the Board but does not participate financially. Mr. Beganovic explained that this varies from MPO to MPO. He stated that, for example, Joplin picks up the entire |oou| match. yWa. McMillan explained that the percentage of participation for the }000| match is governed by the CAK4P[)Memorandum ofUnderstanding /K4OU>. Mr. Ellinger inquired if someone does not contribute their financial percentage are they in breach of the K4{}U./nresponse, Ms. McMillan concurred that they are. Mr. Ellinger expressed his concerns about entities that are not financially contributing and yet they are occupying Board seats. Hecommented that Cole County iapaying St. Martins share and yet they dnnot have oseat onthe Board. Mr. Koon inquired what would it take to clarify this issue. In response, Mr. Ellinger explained that this is a legal question and if we can impose upon Jefferson City's attorney to look at that. He stated that his concern is whether there are impacts if somebody is in breach of their financial obligation. Mr. Crane inquired whether you want him to look at the breach of financial obligation or other issues that may have been violated. Mr. Ellinger explained that his concerns only deal with a breach of financial obligation and what impact itdoes nrdoes not have under the Bylaws orthe MOU. Mr. Koon suggested limiting a legal opinion to this specific question only and if other issues come up vvecan address them atthat time. Area Metropolitan Planning Organization Board nfDirectors July 2Y'20Y0 Page Mr. Ellinger moved and Mr. Benz seconded to request an opinion from Mr. Nickolaus, City Attorney, regarding any impacts a breach of financial obligation does or does not have under the Bylaws or the Memorandum ofUnderstanding. The motion passed unanimously. Mr. Koon stated that with no objection from the Bound approval of the draft Unified Planning Work Program will becontinued tnthe August 18.201Umeeting. C. Project Prioritization and Selection Process Ms. McMillan explained that two resolutions were included in the meeting packet: (1) Resolution 2010- 04 which adopts the recommendations of the Technical Committee; and (2) Mr. Crane's Resolution which adopts a funding formula which disperses sub -allocated STP funds to member organizations within CAMP(] based on a percentage of roadways that are STP eligible. She ebahyd that the project prioritization methodology was distributed to the Board previously which includes different modes and criteria for ranking projects in order to compare like projects. Motion: Mr. B|in0ermoved and Mr. Griffith seconded hoadopt Resolution 2010-04. Discussion: Mr. K4ok4ohon inquired whether there has been any discussion regarding implementing the project prioritization selection process as part of the next TIP update. In response, Ms. McMillan explained that there was some discussion about reviewing all of the projects that we are proposing using STP funds prior tothe next transportation bill being approved. Mr. Crane moved and Mr. Kritzer seconded totable Resolution 2010-04 to the August 18. 2010 meeting in order to meet with MoDOT and FHWA about possible modifications to Mr. Crane's proposed resolution. Mr. BUngoro|arified that the motion to table takes precedence. Mr. Koon reiterated that the motion and second onthe table is to table Resolution 281U-04tnthe August 18. 2010 meeting. The motion failed 3 to 8with the following votes: Aye: Cnane, Kritzer, Penfo|d Nay: Benz, Ellinger, Griffith, Koon, McMillan, Morasch, Schroeter, Weber Mr. B|inOermoved the previous question. Mr. Koon reiterated that there is a motion and a second to approve Resolution 2010-04. The vote to move the question passed unanimously. Mr. Koon reiterated that the question is approval of the resolution adopting a prioritization and selection process. The vote hoadopt Resolution 2010'O4passed unanimously. Mr. Crane left the meeting at 1:08 p.m. Q. New Business A. Amendment #5hmthe 201O-2O13Transportation Improvement Program TIP #2010-10 — Request by the Missouri Department of Transportation to add the Environmental Impact Statement and Hardship Right -Of -Way Purchases and Scoping Project for the US/50 Interchange and Rex Whitton Expressway Improvement Project. A revised summary sheet showing the inoroaae in project funding was distributed. Mr. Sohroeter explained that this amendment iafor a revised cost estimate for hardship right-of-way purchases associated with corridor improvements ofthe Rex Whitton Expressway. Mr. Penfold moved and Mr. Benz seconded to initiate the public comment period. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning O/Dan',zation Board ofDirectors July 2Y'2OY0 Page B. Draft FY2011-2U14Transportation Improvement Program Mr. Morrison explained the Safe and Sound Bridge project atRoute T.over Gray's Creek, should bu removed and replaced with aSafe and Sound Bridge project atUS63northbnundoverCedorCreek. Mr. Schroeteroxp|ained that the reason for removing the Rout* T project is that all ofthe work was done in-house byK4oDDTmaintenance forces. Mr. Morrison explained that Transportation Enhancement projects programmed for FY2011 total $867.000. Mr. Moraach commented that the Missouri Boulevard sidewalk project has been programmed for FY201 1. He questioned whether those projects that are not fiscally constrained should be included in the TIP. Mr. K4orasch stated that projects for FY2011 should bafiscally constrained especially if they are including federal money when mmdonot have anew transportation bill. Mr. McMahon emphasized that projects must befiscally constrained to be included in the TIP. He explained that federal aid programs such as Safe Routes to School or Transportation Enhancement is on odifferent cycle for development projects. K4r. McMahon stated that these projects should not beplaced in the TIP until after they have been approved through that process. He explained that when funds are available then you would amend the TIP to add those projects. Mr. McMahon stated that for future reference the Safe Routes to School prog.-cm may not award more than $250,000 per request. Mr. 8ohroeteratated that the City of Holts Summit Safe Routes to School projects must come out because that is a competitive program and there is no guarantee that project will be selected even if there is funding available. It was suggested to remove all of the Safe Routes to School and Transportation Enhancement projects that are not fiscally constrained. Mr. Koonstated that with nnobjection from the Board the Draft FY2011'2O14TIP will becontinued to the August 18.2010meeting. C. Selection of Section 5318 Recipient Mr. Morrison explained that New Horizons Community Support Services, Inc., and Cole County Residential Services each submitted applications for Section 5310 vehicle funding. He stated that New Horizons has only two vehicles whereas Cole County Residential Services has multiple vehicles. Mr. Morrison explained that Cole County Residential Services scored 40.45 points whereas New Horizons scored 5O.3points onthe needs analysis. Ms. McMillan inquired whether there a possibility that both of agencies could receive a vehicle. Mr. Billings stated if everybody spends their money across the state, the Jefferson City area gots approximately $20,000 to $25,000 each year for one vehicle. He explained that with each grant cycle some urbanized areas do not submit all of their applications. Mr. Billings stated that at this time no applications had been received from Joplin so there was a possibility of a reallocation, and a possibility that both agencies could benefit. Ms. McMillan moved and Mr. Morasch seconded to recommend the New Horizons vehicle for funding as a priority agency with mention that Cole County Residential Services also has a need of a vehicle if additional funding iaavailable. Mr. Ellinger questioned which vehicle is most in need of replacement that we should be focusing on. MinuteslCapital Area Metropolitan Planning Organization Board ofDirectors July 2/.20Y0 Page Ms. McMillan explained that based on analysis of the criteria and the situation that New Horizons has two vehicles vvhen*ao Cole County Residential Services has multiple vehicles, New Horizons is recommended as the priority for funding at this time. Mr. Penfn|d requested clarification. K4a. McMillan clarified that she recommends that both vehicles be awarded with the first priority being New Horizons and if money is available after that a vehicle should be awarded to Cole County Residential Services, as well. With nnadditional discussion, the motion passed unanimously. 9. Other Business A. Tiger 11 Funding Availability for National Infrastructure Investments Ms. McMillan explained that she has been working on the application for TIGER 11 Discretionary Grant funds for the Lafayette interchange on Whitton Expressway. She stated that the regulations stipulate that previously expended funds may not beused anmatch for TIGER |/funds. Mr. E||inger moved and Mr. K4oraooh seconded toadopt a resolution endorsing an application for TIGER || Discretionary Grant Funds for design and construction of improvements to Rex Whitton Expressway. The motion passed unanimously. B. Bylaw Amendment Update Ma. K4cK4i||an reported that ratification packets were received from Callaway County, Holts Sumnn|t, Jefferson City and K8oD{}T. Ma. K4rK8iUmn stated that all of the amendments are passing with the exception of two amendments: Section 5.1 —Tronspor(etion Study Objectives and Section 11.1 — Membership on the Board of Directors. She explained that those two amendments were disapproved by Callaway County and Holts Summit. Mr. Ellinger inquired of the outcome if any one of the remaining jurisdictions does not take action. In response, Ms. McMillan explained that all of the bylaw amendments would fail. Mr. Kritzer explained that hnmet with Lake MykeeonJuly 10.201Oand unfortunately they did not have a quorum to take action. He stated that he spent considerable time explaining the bylaw amendments to them. Mr. Ellinger explained that he met with S, Martins a few weeks ago and they did not address the bylaw amendments otthat time. 10. Next Meeting Date Wednesday, September 15.201Oat12:15pm.inthe Boone/Bancroft Room #200.City Hall, Jefferson City 12 Adjournment Mr. Benz moved and Mr. Mon000hseconded toadjourn the meeting at1:54pm. Respectfully dhsd. *V"L ZJ�T� a,4A— AnneStra(man.Administrative Assistant