HomeMy Public PortalAbout20101020boardminutesBoard of Directors
CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION
October 20.2O18
BOARD MEMBERS PRESENT
Lee Fritz, Designee for Donald Dou^Kritzer, Callaway County
Larry Benz, P.E,Cole County
Brian Crane, Holts Summit
Jeff Hoelscher, Designee for Marc EUingwr.Cole County*
David Griffith, Jefferson City
Rich Koon.Chairman, Jefferson City
Matt Morosoh.P.E.Designee for Charles Lansford Jefferson City
Jim PenfoN.Jefferson City
Janice McMillan, A|CP.Jefferson City
Bob Weber, Jefferson City
EriuSohrootor. Designee for Rog*rSnhwartze. P.E.. K4oDOT
*Arrived late
EX -OFFICIO MEMBERS PRESENT (Non-Votin_q)
Denis Begonmvic.K4oOOT
Steve Billings, MoDOT
Michael Latuazek, Federal Highway Administration
Pam Murray, Callaway County Economic Development Representative
EX -OFFICIO MEMBERS ABSENT (Non -Voting)
Jon Schmidt, Federal Transit Administration
CAMPO STAFF PRESENT. (Non -Voting)
Sonny Sanders, Planner |
Anne Stratman, Administrative Assistant
CAMPO STAFF ABSENT (Non-Votinq)
Alan Morrison, AICP, Senior Transportation Planner
OTHERS PRESENT
David Bange, Engineering Division Director
Carlene Bax, City of St. Martins
Kent Brown, Local Attorney, Jefferson City
Bill Lockwood, Director of Parks, Recreation & Forestry
Nathan Nickolaus, City Counselor, City of Jefferson
Curtis Owens, Mid Missouri Regional Planning Commission
Ben Yarnell, News Tribune
Call toorder, roll call, and determination ofoquorum
Chairman Koon brought the meeting to order at 12:15 p,m. In lieu of calling role, Chairman Koon
asked everyone to introduce themselves. Aquorum was present with all voting members ortheir
designees inattendance.
Public Comments
Nocomments were received.
3. Adoption ofthe Agenda osprinted oramended
Mr. Benz moved and Mc K4onaoohyaconded to adopt the agenda on printed. The motion passed
unanimously.
Mr. Hoelscher arrived ad1210pm.
4. Approval ofthe Minutes from the Regular Meeting ofSeptember 15.201O
Mr. Weber moved and Mr. Penfold seconded to approve the minutes from the Regular Meeting of
September 15.201Ousprinted. The motion passed unanimously.
MinUteslCapital Area Metropolitan Planning Organization Board ofDiryukoro
October 20, 20 10 Page 2
5. Communications
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City ofSt. Martins — pertaining tothe Small Cities Voting Representative onthe Technical
Committee and the rotation of the Small Cities Representative on the Board.
G. Reports
K8a. K8cK4iUun reported that the Technical Committee did not meet in Odober, but the Metropolitan
Transportation Plan (MTP) Subcommittee met on October 14, 2010 to discuss the timeline, content and
funding ofthe plan. The Subcommittee iascheduled tomeet again onOctober 28.2010
Administrative Modifications
a. Administrative Modifications to the F\20Y1Unified Planning Work Program
Ms. McMillan explained that comments from Missouri Department ofTransportation (MoD[)T)and
the Federal Highway Administration (FHVV/\) have resulted in u list of modifications to the FY2011
Unified Planning Work Program. She stated that the administrative modifications do not affect the
budget nrmatching funds.
b. Administrative Modifications to the FY2011-2014 Transportatbn Improvement Prograrn
Ms. McMillan explained that comments from K8mDOT and FHVVA have neuu|bad in a list of
modifications to the FY2011-2014 Transportation Improvement Program (TIP), as well. She stated that
the administrative modifications dunot affect the projects.
(Y) Review ofOperations & Maintenance Mileages and Expenditures
Mo. McMillan explained that Alan Morrison had revisited this topic with each |urisdiotion's public
works staff following the discussion at the September 15 meeting, and agreement had been reached as
to the revisions. The revised tables ahmm calculations of federal aid roadway mi|eoge, centerline
mileage and lane mileage; and expenditures for operations and maintenance for each jurisdiction. Ma.
McMillan explained the changes will bemade uanoted ineach document, then sent hoMoD()Tand
FHVVA. She stated these changes maybe processed as administrative modifications.
A. Bylaw Amendments Proposed byStaff
Ms. McMillan explained that these proposed bylaw amendments have completed the 30 -day notice
period and if the Board so chooses may be approved by vote today. She stated that the purpose for the
amendments to Section 12.3 and Section 22.2 is to make the bylaws and meeting procedures
consistent with the adopted Public Participation Plan.
/. Section Y23 - Meeting Procedures — Board ofDirectors
The proposed bylaw reads asfollows:
Section 12 Meeting Procedure
123 The Board shall establish and approve anannual meeting schedule. Meeting notices and
committee funntion(o)will normally beinitiated bythe MPO staff. notification for
mee�Rg-at-least location. A proposed
ageRda-should-also-be-prGvkied-to ensure tha"deqtiate-preparation-ca n ocGur The five days notice
may -be -waived if--e-x4enuat4r4g--ir-cu4T-�st-anGe-s--re��r-e�mer-geiiGy meetjag� provided -that all -of the
mernbe-rs-have-been-not4fied-,Gf -such--rnee4jng-.- Procedures for meeting notices will be gpvierned bv
the Public PartiCiDation Plan.
Mr. Morasch moved and Mr. Griffith seconded to adopt the proposed bylaw amendment for Section
12.3 as written. The motion passed 10-1 with the following votes:
Aye: Benz, Frib, Griffith, Hoe|aohex, Koon, McMiUon, PWoranoh, Penfo|d, Sohroeter, Weber
Nay: Crane
2. Section 22.3—Meeting Procedures — Technical Committee
The proposed bylaw reads oufollows:
Section 22 Meeting Procedur
32.2 The Committee shall establish and approve anannual meeting schedule. Meeting notices
and committee funrtion(s)will normally beinitiated byMPO Staff.
Minute Area Metropolitan Planning Organization Board ofDirectors
October 282010 Page
rnay-b---waived--if-,axt--nuating-,cimutT-�st-@nGe-s- r,-qU4Fe--an- emergency meetinQ and provided that
me-mber-s--f-iave-r--Geived--actual--noti,Ge--of -such -meeting. Procedures for meeting notices. -will -be
Mr. Morasch moved and Mr. Penfold seconded to adoptthe proposed bylaw amendment for Section
22.2 as written. The motion passed 10'1 with the following votes:
Aye: Beuz, Friiz, Griffith, Hoelscher, Koon. yWoyWiUun. K4orusuh. Penfo|d, Schroe|er, Weber
Nay: Crane
3. Section Y4.5—Responsibilities mfthe Board ofDirectors
The proposed bylaw reads osfollows:
Section 14 — Responsibilities of the Board of Directors
14.5 Adopt oshort-range transportation improvement program that iuupdated +annually.
Ms. McMillan explained that the purpose of this amendment is to allow flexibility so that we are always
incompliance with federal regulations.
K4r. Mnroachmoved and Mr. Penfo|dseconded toadopt the proposed bylaw amendment toSection
14.5aswritten. The motion passed unanimously.
A. New Business
A. Transportation Enhancement Applications
Staff distributed project descriptions prepared by the sponsors, staff comments and maps showing
population in poverty by census block group and minority population bycensus block group. K4u,
McMillan reported the availability of $2.6million inDistrict 5whereas $Smillion inapplications were
submitted, and that the Board has been asked by MoDOT to prioritize the CAMPO projects.
Mr. Crane inquired ofthe deadline hzsubmit the rankings toMoOOT Ms. McMillan replied that the
rankings are to be returned to MoDOT by November 3, 2010, but that the Board members' responses
should be returned to CAMP0 staff by October 27. 2010. to allow staff sufficient time compute the
rankings and let everyone know the results before they are sent to[WuD{}T.
[Wn. Murray inquired about the low income and minority populations criteria, as to whether a distinction
should be made between projects located within such areas orwhether projects benefitted these
groups. Ms. McMillan replied that either measure could boused. Ms. Murray reminded Board members
of the map released by MuOOT relating to ARRA projects which showed Callaway County as
economically disadvantaged. Ms. McMillan added that staff distributed maps taken from the
Metropolitan Transportation Plan showing distribution oflow and moderate income populations and
minority populations within the CAK8P0area,
Mr. Morasch commented that the low income and minority criteria were adopted by the Board, but that
MoDOT's Transportation Enhancement team will be looking at MoDOT's criteria and not necessarily all
ofthe criteria onthe CAMP0ranking sheet. Mr. Sohroakeradded that the Transportation Enhancement
team will get ucopy ofeveryone's complete application. He a(a1ad that they will gather the rankings
from each planning organization and will meet toselect the final project. Ms. McMillan pointed out that
the ranking sheet includes criteria from both CAMPO prioritization process and MoDOT Transportation
Enhancement program.
CityofJefferson #1—Jefferson City Rkvenfrom//AdVanbIsland Nature Area Access Phase
8
Mr. Lockwood presented information on the Phase || project. He stated that Phase | provided
pedestrian and bicyclist access to the north side, and that Phase 11 would provide access to the rest of
Adrian's Island. Mr. Lockwood explained that the estimated cost ofthe project in$4OO.0OO.
Mr. Schroeter inquired whether all of the railroad agreements were in place. Mr. Lockwood responded
that the railroad has agreed to the concept of the pnojec, howevar, they do not have a crossing
agreement as yet. He stated that the right-of-way acquisition is currently underway.
MinuteslCapital Area Metropolitan Planning Organization Board ofDirectors
October 20, 2D/0 Page
City ofJefferson #2—Water Street Improvements
Mr, Bangepresented this project, and explained its proximity to the Jefferson Landing State Historic
Site, where the Amtrak Station and Elizabeth Rosier Gallery are located, He stated that the proposed
project will replace some existing street and sidewalks and address stormwater and ADA issues, Mr.
Bange explained that the proposed project lies completely within City right-of-way.
City of Jefferson #3—Missouri Boulevard Sidewalk
Mr. Bange presented this project, explaining that the proposed sidewalk project is located along the
south side of Missouri Boulevard between Heisinger Road and Stoneridge Parkway. He stated that in
2008 the City installed concrete pads ateight locations on Missouri Boulevard which started |ha
intermodal connection with the transit system. He stated that this project is completely located within
MoDOT right-of-way.
Mr. Sohroeter clarified that MoDOT maintains Missouri Boulevard and would be responsible for
maintenance if these sidewalks are constructed.
City ofHolts Summit #Y-3. Summit Drive from North Elementary School &oHighway 0O
Mr. Crane presented this projaot, describing its location along the west side of South Summit Drive
between North Elementary School to Route 00He stated that the proposed sidewalk project would
increase safety for children and pedestrians along this stretch of roadway. Mr.Crane explained that the
estimated project cost is $395.000 of which the City's contribution is approximately $80.000 which
represents 20 percent of the total project ouot
City of Holts Summit #2 — S. Summit Drive froin Perrey Drive to E. Ceoter Street
Mr. Crane presented this project, stating that the proposed project is located along the east side of
South Summit Drive between Peney Drive and East Center Street. He stated that the proposed
sidewalk project would increase safety for children and pedestrians along this stretch of roadway. K8r.
Crane explained that the estimated project cost is $461.280 of which the City's contribution is
approximately $02.364which represents 2Opercent ofthe total project cost.
Fu||ovvinA the presentationa, ranking sheets and return envelopes were distributed to each Board
mombar.
B. Appointment of Small Cities Voting Representative to the Technical Committee
yWo. McMillan explained that Section 1 1.1.D states that one voting member shall be appointed from
Holts Summit or one of the small cities outside of the City of Jefferson within the MPO, and that there
are three jurisdictions eligible to serve in this position. She referred to Section 142.which indicates the
Board of Directors is responsible for determining the jurisdictional representation on the Technical
Committee and the Board of Directors, including the small cities representative. Ms. McMillan explained
that since neither the order of rotation nor the term is specified, staff proposed a policy for consideration
by the Board.
In response to Mr. Fritz's concern regarding the possibility of other small cities being included in the
MPO boundaries once the 2U10Census results are published, Ms. McMillan replied that the Board of
Directors will have toaddress that issue in the future.
Mr. Fritz commented that part ofthe problem isinSection 11which states the governing body ioto
provide the representative for the small cities, and that no one outside of Holts Summit seems to be
interested. Mr. Fritz pointed out that until the population changes this Board does not have the authority
toappoint someone.
Ma. Murray inquired where the bylaws specify the rotation, Mr, Nioko|aua responded that in the
absence of provision saying how that rotation will take place the Board of Directors makes 1he
decision. He explained that the bylaws clearly say that the small cities must rotate and if you are going
tnfollow the bylaws the only cities that are eligible are Lake Mykee and SL Martins.
Mr. Crane referred tn St. M a rti ns' observation that each county's requirements for road improvements
are different, and their suggestion that asmall cities representative beprovided for both Callaway
County and Cole County. Mr. Crane suggested exploring those recnmmondationo. Ms McMillan
MirlLlteslCapitaf Area Metropolitan Planning Organization Board ofDirectors
October 2820YD Page
responded that the membership recently discussed and declined bylaw amendments that would have
expanded the membership on the Board, and that there will be an opportunity to discuss membership
again when Census data is released in 2012. She suggested the Board address the immediate issue,
which iathe St. Martins request toparticipate onthe Board, Mr, Crane nonxnmniodthat St. Martins
asked for a small city representative for both counties. He explained that if that would not happen they
said that the amoU cities aeu( on the Board of Directors or the Technical Committee Would be
acceptable. Mr. Crane stated that the Technical Committee is Supposed to Supply LIS With technical
advice and they have not seen this yet.
mohbn�
Mr. Crane moved and Mr. Fritz seconded to refer the subject of the notation of the amuU cities
representative onthe Board ofDirectors tothe Technical Committee.
Discussion. -
Ms. McMillan suggested that policy discussions should be the purview of the Board
���on.-Ms.K4oyWU|unaugUentedthatpo|irydiocuuoionaahouNbethopurviewoftheBoord
Mr. Morasch inquired whether the rotation should start with Holts Summit now and rotate to another
jurisdiction in 2012 so that the next jurisdiction would have time to become acquainted with the process.
K4r. Koon stated that his understanding is to rotate from Holts Summit to the next jurisdiction starting in
November of2010 Ms. McMillan clarified that the proposed policy suggests St. Martins be appointed to
the rotating seat on the Board, and that Holts Summit be appointed to the rotating seat on the Technical
Ms. Bax explained that when SU. Martino submitted their comments they were not aware that the
Census results would not be released until 2012. She stated they see the point about not knowing how
many other cities will be involved in this organization after the Census results will be released. Ms. Bax
explained with that in mind, they will be happy with whatever decision is made.
Mr. Griffith commented that when the Census data becomes available wecould see Taos and
VVordsviUe come into the urbanized area, and that doing anything now is premature.
Mr. Penfold stated that he does not believe that this particular question is a technical question and
should not bereferred tothe Technical Committee.
Vote:
The motion failed 3-8 with the following votes:
Aye: Benz, Crane, Fritz
Nay.- Griffith, Hoelscher, Koon, McMillan, Morasch, Penfold, Schroeter, Weber
Motion:
Mr. PenfoNmoved and Ms. McMillan seconded hoappoint Holts Summit authe voting representative
onthe Technical Committee for atwo year period ending inNovember 2O12.
D����
Mr. Crane stated that he is opposed to this and again noted the concerns that St. Martins outlined in
the letter that they submitted.
The motion passed 6-5 with the following votes:
Aye: Griffith, Knon.McMillan, Mwruoch.Panfu|d.Weber
Nay: Benz, Crane, Fritz, Hoelscher, Sohroeter
C. Rotation ofSmall Cities Representative unthe Board ofDirectors
Mr. Crane moved and Mr. Hoelscher seconded to appoint one small city representative from Callaway
County and one small city representative from Cole County on the Board of Directors.
Discussion:
Mr. Penfo|d inquired whether the Board can dothis without changing the by|uvva. Ma. yWcK8i||nn
explained that this would require aratification process.
MinuteslCapital Area Metropolitan Planning Organization Board ofDirectors
October 20, 20/0 Page
Mr. Koon inquired whether Mr. Crane would like to restate his motion. In response, Mr, Crane moved
and Mr. Hoelscher seconded toamend the bylaws toappoint one small city representative from
Callaway County and one small city representative from Cole County on the Board of Directors. Mr.
Weber inquired of the process for amending the bylaws. Ms. K4oMiUon explained all participating
jurisdictions must benotified and vote onit. Mr, Weber inquired whether this amendment would change
the bylaws orwould it be to start the process. In response, M/, Benz explained that this amendment
would change the bylaws if it is rutified, but at this point it just starts the process.
Mr. Nicko|oua offered his parliamentarian's perspective that Mr. Crane's motion was not in order
because the motion has nnrelationship tothe item onthe agenda. Mr. Koon accepted the ruling ofthe
Parliamentarian, advising Mr. Crane that his motion was out oforder. Mr. Koon suggested hMr. Crane
that Robert's Rules ofOrder allows achallenge toopoint oforder.
Mr. Crane decided not hoappeal.
Mr. Koon asked if there is another motion on agenda item QC — Rotation of Small Cities
Representative on the Board of Directors. Mr. Crane moved and Mr. Hoelscher seconded |ntable
agenda item QCtothe next Board ofDirectors meeting.
Discussion. -
Mr. Hoelscher asked for a clarification on
����K8r.Hoe|ouhe/aakedforadarifioutionon whether weare deciding the rotation orwho gets the seat
when the results ofthe Census are released in2O12. Mr. Koon explained that this vote would determine
who would be the representative for the anna|| cities for the next two years starting now. in 2010
Mr. Weber requested a point of order, that there is no discussion on a motion to table.
Mr. Koon ceased discussion and called for the vote. The motion failed 5-6 with the following votes:
Aye: Benz, Crane, Fritz, Hoelscher, Sohroetor
Nay: Griffith, Koon. K4oK8iUun, K8oraaoh, Paofo|d, Weber
Mr. Penfold moved and Mr. Morasch seconded to appoint St, Martins as the small city representative
onthe Board ofDirectors for atwo year term ending inNovember uf2U12.
Discussion:
Mr. Crane and Mr. Fritz voiced (heir opposition.
With no additional disuuesion, the motion passed Q-3with the following vote:
Aye: Benz, Griffith, Hoelscher, Koon, K8nyWiUan, K4oranch.PonfoN. Sohrom(mr.VVeb*/
Nay: Crane, Fritz
10. Other Business
A. Mr. Koon stated that Mr. Crane had a motion that was ruled out of order under New Business. He
inquired whether Mr. Crane would like to bring up that motion under Other Business. |nresponse, Mr.
Crane declined hndoso.
B. Ms McMillan welcomed Mr. Michael Latuszek, from the Federal Highway Administration.
11. Next Meeting Dat*
Wednesday, November 17.2010od1215p.m.hnthe Boone/Bancroft Room #2OO.City Hall, Jefferson
City.
12. Adjournment
Resp fu S b
,Jt7UG�--h -
An U Ptma`&ministrative Assistant