Loading...
HomeMy Public PortalAbout20110420boardminutesBoard of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION April 20, 2011 12:15 p.m. BOARD MEMBERS PRESENT Jeff Hoelscher, Vice Chairman, Cole County David Griffith, Chairman, Jefferson City Rich Koon, Jefferson City Janice McMillan, AICP, Jefferson City David Bange, Designee for Charles Lansford Jefferson City Bob Weber, Jefferson City Roger Schwartze, P.E., MoDOT Carlene Bax, Designee for Dan Bax, St. Martins BOARD MEMBERS ABSENT Donald "Doc" Kritzer, Callaway County Larry Benz, P.E., Cole County EX -OFFICIO MEMBERS PRESENT (Non -Voting) Steve Billings, MoDOT Michael Latuszek, Federal Highway Administration Pam Murray, Callaway County Economic Development Representative EX -OFFICIO MEMBERS ABSENT (Non -Voting) Denis Beganovic, MoDOT Mark Bechtel, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Alan Morrison, AICP, Senior Transportation Planner Sonny Sanders, Planner I Anne Stratman, Administrative Assistant OTHERS PRESENT Brian Crane, City Administrator, Holts Summit Ben Yarnell, News Tribune Call to order, roll call, and determination of a quorum Chairman Griffith brought the meeting to order at 12:18 p.m. and asked Ms. Stratman to call roll. A quorum was present with 7 of 11 members present. 2. Public Comments No comments were received. 3. Adoption of the Agenda as printed or amended Mr. Hoelscher moved and Mr. Weber seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the Minutes from the Regular Meeting of March 16, 2011 Mr. Schwartze moved and Mr. Koon seconded to approve the minutes from the Regular Meeting of March 16, 2011. The motion passed unanimously. 5. Communications from the Presiding Officer A. OneDOT pertaining to MoDOT's TIP Amendments B. MoDOT to Federal Highway Administration advising of the Governor's approval of TIP Amendments 6. Reports A. Technical Committee Meeting of April 7, 2011 Ms. McMillan reported on the activities of the Technical Committee. Minutes/Capital Area Metropolitan Planning Organization Board of Directors April 20, 2011 Page 2 B. Safe Routes To School Infrastructure Grant Applications Mr. Crane explained the City of Holts Summit applied for a Safe Routes to School grant that proposes additional improvements at the North Elementary School, including push button crosswalk signals and radar activated flashing lights. The estimated project cost is $45,900. Ms. Bax explained the City of St. Martins applied for a Safe Routes to School grant which proposes a sidewalk project on the north side of Business 50 between St Martins Catholic School and Verdant Lane. She said there are 8 to 10 walkers, on average, with as many as 15 walking to St. Martins Catholic School daily; plus there are three spots where students are picked up by public school buses. She said the estimated project cost is $235,000. 7. Old Business/Public Hearings None. New Business A. Metropolitan Transportation Plan Update Preview A. MTP Process and Schedule Mr. Morrison distributed an updated timeline for the Metropolitan Transportation Plan Update and explained future steps. B. Travel Demand Modeling RFQ and Contract Funding Source Mr. Morrison explained that the Technical Committee had discussed using Surface Transportation Program (STP) funds to pay for this contract, however MoDOT recently advised there are no funds available at this time. He stated that there are sufficient funds in our Consolidated Planning Grant agreement to cover the cost of the contract. Ms. McMillan explained that the Consolidated Planning Grant, funds the administration of the MPO. She stated that the Travel Demand Modeling project could be included in the FY2012 Unified Planning Work Program. Mr. Morrison explained that the planning grant is an 80 percent federal and 20 percent local match. He displayed a breakdown of costs showing the local match allocation for Jefferson City and Cole County. Ms. McMillan explained that this reflects the prior statements that Callaway County has chosen not to participate financially. She stated that if Callaway County chooses to participate Jefferson City's contribution would be reduced to the original percentage. Mr. Weber moved and Mr. Schwartze seconded to approve using Consolidated Planning Grant funds to fund the Travel Demand Modeling project. Discussion In response to a question, Mr. Morrison clarified the RFQ document and Scope of Work was not approved by the Board of Directors. Ms. Murray commented that according to the Bylaws the Technical Committee is an advisory Committee to the Board of Directors. She said the previous Travel Demand Model report contained misspellings and misidentified roads in Callaway County. She commented that if the Travel Demand Model is truly for the entire MPO area it is very important that these details are scrutinized up front. Mr. Griffith inquired whether the TAZ Census update needs to be approved by the Board of Directors. In response, Mr. Morrison explained the TAZ update will be part of the FY2012 Unified Planning Work Program. He said Mr. Sanders has been working on this project as requested by the Census Bureau. Mr. Morrison explained that the Bylaws do not require the Board of Directors to approve the TAZs. He stated that this is a technical project. Ms. McMillan added that staff intends to consult with engineering officials in Cole and Callaway counties on this project. Ms. McMillan explained that regarding selection of consultants, the MPO follows the City's procurement standards because Jefferson City administers the MPO. Ms. McMillan explained that the Technical Committee has been charged with developing the Request for Qualifications Minutes/Capital Area Metropolitan Planning Organization April 20, 2011 Board of Directors Page 3 (RFQ). She reported that Mr. Kritzer had not yet replied whether he or Mr. Winkelmann will participate on the committee. Ms. McMillan said, as for the quality of the previous report, that reflects back on the consultant. Ms. McMillan explained this contract will include all of the urbanized and planning areas, and will be performed under one contract. She commented that we do expect a better and more consistent product this time. Mr. Morrison reiterated that this is a request for qualifications and not a request for proposals. He explained that we are not offering a contract at this time. Mr. Schwartze said that a professional services contract requires selecting a consultant based on qualifications first and then you negotiate a contract. Ms. Murray commented that she is concerned that the City Administrator for Jefferson City has to approve the members of the consultant selection committee. Ms. McMillan explained that it is because the MPO is administered by Jefferson City, and we follow Jefferson City's procurement rules. She stated she had already anticipated expanding the committee to include representatives from Cole and Callaway counties. Ms. Murray noted the following concerns for the record: (1) the RFQ procedurally should have come through the Board of Directors; and (2) her reservations about this process. Vote: With no additional discussion, the motion was restated by Ms. Stratman and passed by unanimous vote. 9. Other Business A. Presentation of Certificate of Appreciation to Mr. Roger Schwartze for his years of service to the CAMPO Board of Directors. Chairman Griffith announced that Mr. Schwartze would be retiring May 1, 2011 and read a brief biography of Mr. Schwartze's achievements at MoDOT. He commended him on his efforts on the Highway 54 median crossover project. Chairman Griffith presented a certificate of appreciation for Mr. Schwartze's years of service on the Board, from June 2003 to April 2011, B. Presentation of Certificate of Appreciation to Mr. Jim Penfold for his years of service to the CAMPO Board of Directors. Chairman Griffith announced that Jefferson City Councilman Jim Penfold recently stepped down from the City Council as representing the Second Ward. He read a brief biography, explaining Mr. Penfold served on the City Council from 2007-2011. Chairman Griffith presented a certificate of appreciation to Mr. Penfold for his years of service on the Board from April 2007 to April 2011. A reception followed the regular business meeting at 1:00 p.m. 10. Next Meeting Date Wednesday, May 18, 2011 at 12:15 p.m. in the Boone/Bancroft Room #200, City Hall, Jefferson City. 11. Adjournment Mr. Koon moved and Mr. Bange seconded to adjourn the meeting at 12:43 p.m. Rep ctfully Submitt � IrILV-7im" IAI--, Anne Stratman, Administrative Assistant