HomeMy Public PortalAbout20110420boardminutesBoard of Directors
CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION
April 20, 2011
12:15 p.m.
BOARD MEMBERS PRESENT
Jeff Hoelscher, Vice Chairman, Cole County
David Griffith, Chairman, Jefferson City
Rich Koon, Jefferson City
Janice McMillan, AICP, Jefferson City
David Bange, Designee for Charles Lansford Jefferson City
Bob Weber, Jefferson City
Roger Schwartze, P.E., MoDOT
Carlene Bax, Designee for Dan Bax, St. Martins
BOARD MEMBERS ABSENT
Donald "Doc" Kritzer, Callaway County
Larry Benz, P.E., Cole County
EX -OFFICIO MEMBERS PRESENT (Non -Voting)
Steve Billings, MoDOT
Michael Latuszek, Federal Highway Administration
Pam Murray, Callaway County Economic Development Representative
EX -OFFICIO MEMBERS ABSENT (Non -Voting)
Denis Beganovic, MoDOT
Mark Bechtel, Federal Transit Administration
CAMPO STAFF PRESENT (Non -Voting)
Alan Morrison, AICP, Senior Transportation Planner
Sonny Sanders, Planner I
Anne Stratman, Administrative Assistant
OTHERS PRESENT
Brian Crane, City Administrator, Holts Summit
Ben Yarnell, News Tribune
Call to order, roll call, and determination of a quorum
Chairman Griffith brought the meeting to order at 12:18 p.m. and asked Ms. Stratman to call roll.
A quorum was present with 7 of 11 members present.
2. Public Comments
No comments were received.
3. Adoption of the Agenda as printed or amended
Mr. Hoelscher moved and Mr. Weber seconded to adopt the agenda as printed. The motion
passed unanimously.
4. Approval of the Minutes from the Regular Meeting of March 16, 2011
Mr. Schwartze moved and Mr. Koon seconded to approve the minutes from the Regular Meeting
of March 16, 2011. The motion passed unanimously.
5. Communications from the Presiding Officer
A. OneDOT pertaining to MoDOT's TIP Amendments
B. MoDOT to Federal Highway Administration advising of the Governor's approval of TIP
Amendments
6. Reports
A. Technical Committee Meeting of April 7, 2011
Ms. McMillan reported on the activities of the Technical Committee.
Minutes/Capital Area Metropolitan Planning Organization Board of Directors
April 20, 2011 Page 2
B. Safe Routes To School Infrastructure Grant Applications
Mr. Crane explained the City of Holts Summit applied for a Safe Routes to School grant that
proposes additional improvements at the North Elementary School, including push button crosswalk
signals and radar activated flashing lights. The estimated project cost is $45,900.
Ms. Bax explained the City of St. Martins applied for a Safe Routes to School grant which
proposes a sidewalk project on the north side of Business 50 between St Martins Catholic School
and Verdant Lane. She said there are 8 to 10 walkers, on average, with as many as 15 walking to
St. Martins Catholic School daily; plus there are three spots where students are picked up by public
school buses. She said the estimated project cost is $235,000.
7. Old Business/Public Hearings
None.
New Business
A. Metropolitan Transportation Plan Update Preview
A. MTP Process and Schedule
Mr. Morrison distributed an updated timeline for the Metropolitan Transportation Plan Update
and explained future steps.
B. Travel Demand Modeling RFQ and Contract Funding Source
Mr. Morrison explained that the Technical Committee had discussed using Surface
Transportation Program (STP) funds to pay for this contract, however MoDOT recently advised
there are no funds available at this time. He stated that there are sufficient funds in our
Consolidated Planning Grant agreement to cover the cost of the contract.
Ms. McMillan explained that the Consolidated Planning Grant, funds the administration of
the MPO. She stated that the Travel Demand Modeling project could be included in the FY2012
Unified Planning Work Program.
Mr. Morrison explained that the planning grant is an 80 percent federal and 20 percent local
match. He displayed a breakdown of costs showing the local match allocation for Jefferson City
and Cole County.
Ms. McMillan explained that this reflects the prior statements that Callaway County has
chosen not to participate financially. She stated that if Callaway County chooses to participate
Jefferson City's contribution would be reduced to the original percentage.
Mr. Weber moved and Mr. Schwartze seconded to approve using Consolidated Planning
Grant funds to fund the Travel Demand Modeling project.
Discussion
In response to a question, Mr. Morrison clarified the RFQ document and Scope of Work
was not approved by the Board of Directors. Ms. Murray commented that according to the
Bylaws the Technical Committee is an advisory Committee to the Board of Directors. She said
the previous Travel Demand Model report contained misspellings and misidentified roads in
Callaway County. She commented that if the Travel Demand Model is truly for the entire MPO
area it is very important that these details are scrutinized up front.
Mr. Griffith inquired whether the TAZ Census update needs to be approved by the Board of
Directors. In response, Mr. Morrison explained the TAZ update will be part of the FY2012 Unified
Planning Work Program. He said Mr. Sanders has been working on this project as requested by
the Census Bureau. Mr. Morrison explained that the Bylaws do not require the Board of Directors
to approve the TAZs. He stated that this is a technical project. Ms. McMillan added that staff
intends to consult with engineering officials in Cole and Callaway counties on this project.
Ms. McMillan explained that regarding selection of consultants, the MPO follows the City's
procurement standards because Jefferson City administers the MPO. Ms. McMillan explained
that the Technical Committee has been charged with developing the Request for Qualifications
Minutes/Capital Area Metropolitan Planning Organization
April 20, 2011
Board of Directors
Page 3
(RFQ). She reported that Mr. Kritzer had not yet replied whether he or Mr. Winkelmann will
participate on the committee. Ms. McMillan said, as for the quality of the previous report, that
reflects back on the consultant. Ms. McMillan explained this contract will include all of the
urbanized and planning areas, and will be performed under one contract. She commented that
we do expect a better and more consistent product this time.
Mr. Morrison reiterated that this is a request for qualifications and not a request for
proposals. He explained that we are not offering a contract at this time. Mr. Schwartze said that
a professional services contract requires selecting a consultant based on qualifications first and
then you negotiate a contract.
Ms. Murray commented that she is concerned that the City Administrator for Jefferson City
has to approve the members of the consultant selection committee. Ms. McMillan explained that it
is because the MPO is administered by Jefferson City, and we follow Jefferson City's
procurement rules. She stated she had already anticipated expanding the committee to include
representatives from Cole and Callaway counties.
Ms. Murray noted the following concerns for the record: (1) the RFQ procedurally should
have come through the Board of Directors; and (2) her reservations about this process.
Vote:
With no additional discussion, the motion was restated by Ms. Stratman and passed by
unanimous vote.
9. Other Business
A. Presentation of Certificate of Appreciation to Mr. Roger Schwartze for his years of service to
the CAMPO Board of Directors.
Chairman Griffith announced that Mr. Schwartze would be retiring May 1, 2011 and read a
brief biography of Mr. Schwartze's achievements at MoDOT. He commended him on his efforts
on the Highway 54 median crossover project. Chairman Griffith presented a certificate of
appreciation for Mr. Schwartze's years of service on the Board, from June 2003 to April 2011,
B. Presentation of Certificate of Appreciation to Mr. Jim Penfold for his years of service to the
CAMPO Board of Directors.
Chairman Griffith announced that Jefferson City Councilman Jim Penfold recently stepped
down from the City Council as representing the Second Ward. He read a brief biography,
explaining Mr. Penfold served on the City Council from 2007-2011. Chairman Griffith presented a
certificate of appreciation to Mr. Penfold for his years of service on the Board from April 2007 to
April 2011.
A reception followed the regular business meeting at 1:00 p.m.
10. Next Meeting Date
Wednesday, May 18, 2011 at 12:15 p.m. in the Boone/Bancroft Room #200, City Hall, Jefferson
City.
11. Adjournment
Mr. Koon moved and Mr. Bange seconded to adjourn the meeting at 12:43 p.m.
Rep ctfully Submitt
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Anne Stratman, Administrative Assistant