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HomeMy Public PortalAbout20110615boardminutesM1,11011 s.. • of Directors June 15, 2011 12:15 p.m. BOARD MEMBERS PRESENT Donald "Doc" Kritzer, Callaway County Larry Benz, P.E., Cole County Jeff Hoelscher, Vice Chairman, Cole County David Bange, P.E., Designee for Charles Lansford Jefferson City David Griffith, Chairman, Jefferson City Rich Koon, Jefferson City Janice McMillan, AICP, Jefferson City Bob Scrivner, Jefferson City Eric Barron Designee for Bob Weber, Jefferson City Mike Dusenberg, P.E., MoDOT Dan Bax, St. Martins EX -OFFICIO MEMBERS PRESENT (Non -Voting) Denis Beganovic, MoDOT Steve Billings, MoDOT Pam Murray, Callaway County Economic Development Representative EX -OFFICIO MEMBERS ABSENT (Non -Voting) Mark Bechtel, Federal Transit Administration Michael Latuszek, Federal Highway Administration CAMPO STAFF PRESENT (Non -Voting) Alan Morrison, AICP, Senior Transportation Planner Sonny Sanders, Planner I Anne Stratman, Administrative Assistant OTHERS PRESENT Brian Crane, Holts Summit Dion Knipp, MoDOT Bill Luebbert, Fourth Ward City Councilman Ed Siegmund, Mid -Missouri Regional Planning Commission Bob Watson, News Tribune 1. Call to order, roll call, and determination of a quorum Chairman Griffith brought the meeting to order at 12:17 p.m. and asked Ms. Stratman to call roll. A quorum was present with all members or their designees in attendance. 2. Public Comments No comments were received. 3. Adoption of the Agenda as printed or amended Mr. Benz moved and Mr. Scrivner seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the Minutes from the Regular Meeting of May 18, 2011 Mr. Benz moved and Mr. Dusenberg seconded to approve the minutes from the Regular Meeting of May 18, 2011. The motion passed unanimously. 5. Communications from the Presiding Officer None. 6. Reports A. Technical Committee Meeting of June 2, 2011 Mr. Morrison reported that only nine of the sixteen members were in attendance at the June meeting when projects eligible for Surface Transportation Program (STP) funds were discussed. MinutealCapitaVArea Metropolitan Planning Organization Board of Directors June Y5,20YY Page He said that the US 54 ramp/Jefferson Street/Stadium Boulevard project was the only specific project proposed at the meeting, and is supported by the City of Jefferson and Cole County. 7. Presentations A. Dion Knipp, Missouri Department ofTransportation, Central District ''TheSurface Transportation Program (STP) Mr. Dion Knipp, Transportation Planning Specialist, MoD(}T, distributed e Roadway Functional Classification System mop for the CAK8PD area and the criteria for STP Urban Program. He described the program requiremonts, including that the program is 80 percent federal and 20 percent |000| match; that STP funds may be utilized on roadway improvements within the Metropolitan Planning Area with o functional classification ofcollector orabove; that the types of improvements include (for example) bridges; resurfacing/overlays; sidevva|ka, bicycle tnai|n, and other pedestrian walkways; roadway widening; preliminary engineering and construction inspection. Mr. Knipp stated that CAMP{} must prioritize projects to determine which projects are selected for programming within the urban area. He explained that once CAMPD submits a project for funding yWnODT neviavvo the project for eligibility. Mr. Knipp explained the Missouri Highway and Transportation Commission made the decision to distribute STP funds to CAMP{} and other yWPOo and that the Commission approves the distribution amounts following passage of the federal transportation bills. Mr. Knipp obabad that the Missouri Highway and Transportation Commission distributes $3.5 million annually bocities with populations between 5,000 and 2U0.0O0with funding level determined by population. Mr. Knipp stated that funding is, h/piooUy, allocated at the beginning of federal fiaoo| year (October 1) but this time funding was released when Congress passed o continuing resolution reauthorizing SAFETEA-LU (the current federal transportation bill). Mr. Knipp atohad that the FY2011 allocation in $200.851.70 of which CAK4PO'e balance is $185.153.35, He explained that once o project is selected for STP funding itmust beidentified inthe TIP. Mr. Crane inquired of the timeline to spend STP funds. Mr. Knipp responded, when W1oDDT programs the pnojeot, the agreement with the jurisdiction will specify the project timeline. He added, that the timeline will not be accelerated like the last Transportation Enhancement cycle. Mr. Knipp explained that as funds are expended MoDOT will only reimburse the local agency 80 percent. Mr. Knipp explained there is no guarantee that the GTP program will continue. He stated that when o new federal transportation bill is passed it is up to the Missouri Highway and Transportation Commission to approve the distribution of funda, but that it is unknown at this time whether there will beanallocation for FY2O12. Mr. Scrivner inquired of how the FY2011 allocation compares to the FY2010 allocation. In response, Mr. Knipp explained that itinthe same amount. Mr. Crane pondered whether |eok of certainty that these funds will be available in the future, in K8nD(}Tvvendng e project that can be completed with the FY2011 allocation? In response, Mr. Knipp explained that KAoDOT is looking hzrCAN1PO to prioritize needs in their area and determine what project they want to move forward. He stated that currently there is no guarantee that there will be any future a||nootionm, as future allocations depend on Congress passing yet another continuing resolution oranew federal transportation bill. KXo. Murray inquired whether K8nDOThas a position on the inequities regarding the distribution of past STP funds. In response. Mr. Knipp explained thatyWoDDT provides the guidelines; he asked her hoclarify her question. Ms. Murray explained that the 2008 FHVVAaudit ofCA[WPO showed that STP funds are allocated tothe entire &;P{}, hovvever, all previous funds have gone to Jefferson City. Other municipalities and CAMPO were unaware that funds could have been used outside Jefferson City. Mr. Knipp explained that an ''urban area" aodefined by the Cenaua, does not have hofollow city boundaries. He stated that CAMP{} has o|vvoym been eligible to use those funds on any project that falls within the criteria in the urban area. Mr. Knipp explained that the methodology for distribution with CAK8PDchanged when 8AFETEA-LUtook place. Minutes/Capital Area Metropolitan Planning Organization Board of Directors June 15, 2011 Page 3 He stated that was brought to MoDOT's attention by Mr. Donny Hamilton with the Federal Highway Administration. Mr. Knipp explained that even in the past the project had to be approved in CAMPO's TIP before it could move forward. He stated that whether the project was inside or outside the city limits of Jefferson City, it is up to CAMPO to decide where to spend those dollars. 8. Business A. Surface Transportation Program (STP) Mr. Morrison explained that the projects listed in the Illustrative Project list in the FY2011-2014 TIP are eligible for STP funding. Ms. McMillan added that the Illustrative Project list is not a complete list of projects eligible for STP funds, as other projects identified in the MTP and TIP such as sidewalks, bicycle trails or other pedestrian improvements, are also eligible. Mr. Griffith asked Board members their ideas on how to use the funds available. He questioned as to whether we want to spend this money on prioritized projects or do we want to bank that money and wait until we have additional funds so that we can do more. Mr. Morrison explained that there is an application process previously approved by the Board to prioritize projects eligible for STP funds. He stated that we might want to reprioritize these projects through that application process. Mr. Scrivner stated that since there may not be additional STP funds available in the future it might be more feasible to pick small projects and spend the money rather than accumulate it and hope for additional funds in the future. Mr. Scrivner inquired whether you have to have enough money to fund the entire project. In response, Ms. McMillan explained that the funds can go towards the project but the sponsor would have to make up the difference. She stated that the sponsor is required to have the funds available to pay for the entire project since the funds are reimbursed through MoDOT. Ms. Murray inquired why Holts Summit's projects are not included on this list. Mr. Morrison explained that this is the illustrative list for the TIP and Holts Summit's projects were not included in the TIP, but that they were added to the Metropolitan Transportation Plan. Ms. Murray stated that as the past small cities representative she previously brought those projects forward and there was discussion to include them. Mr. Crane commented that he is a member of the Technical Committee and was not present at the June 2 meeting of the Technical Committee. He said that it was stated earlier that the City of Jefferson and Cole County proposed a project for STP funds. Mr. Crane explained that Holts Summit is interested in submitting a project as well. He suggested following the same process used last year when there were no funds available. Mr. Bange explained that currently a program agreement exists between the City of Jefferson and MoDOT for the US 54 ramp project at Stadium Boulevard and Jefferson Street. He stated that before the Board moves forward a decision must be made whether or not to cancel that project. Ms. Murray inquired whether funds were available at the time of the agreement with MoDOT. In response, Mr. Bange explained that at the time the agreement was executed there were funds available but they were reassigned when that project was delayed. Ms. Murray inquired where the funds were reassigned. Mr. Bange responded the funds were reassigned to the Bolivar Street signal project, and the roundabouts at Jefferson City High School and Tanner Bridge Road. Ms. Murray requested additional comments from MoDOT regarding the program agreement. Mr. Knipp explained that this project was identified in 2005 and CAMPO had identified several projects in the TIP that were eligible for STP urban funding. He stated that this project ran into some right-of- way issues so it was delayed at that point. Mr. Knipp explained that as other projects moved forward the cost against those STP urban funds was expended. Minutes/Capital Area Metropolitan Planning Organization June 15, 2011 Board of Directors Page 4 He stated that this project is still eligible for STP funds however no federal dollars were expended against this project. Mr. Knipp explained that this project is identified in the TIP and it is up to CAMPO to identify a project eligible for STP funds. Mr. Knipp reiterated that while program agreement exists for the project, it is up to CAMPO whether or not they want to move forward with that particular agreement. He stated that the Board can withdraw from that project. Mr. Knipp explained that a letter would need to be sent to the Governor and MoDOT will withdraw that project. Mr. Morrison explained that this project is included in the TIP's illustrative list. He stated that he did not find the project in the STIP. Ms. Murray asked whether there has been $1.4 million in STP funds spent prior to this allocation. In response, Mr. Knipp explained that it depends on how far you go back. He stated that prior to SAFETEA-LU and CAMPO the City of Jefferson received $141,000 per fiscal year. Mr. Knipp explained that the last transportation bill was intended to be a five year act. Mr. Hoelscher left at 12:50 p.m. Ms. McMillan suggested that the Board solicit projects through the approved application process so that the Board will have a complete list of all the projects that would be potentially eligible. Ms. McMillan recommended the Board make the decision whether the Stadium/Jefferson project remains a priority or whether another project should be selected. Ms. McMillan moved and Mr. Scrivner seconded that the Board of Directors authorize staff to send out the application form, solicit the jurisdictions for potential projects eligible for STP funding and identify a timeline. Mr. Kritzer inquired of the timeline for the application process. In response, Ms. McMillan suggested a minimum of 30 days. Mr. Dusenberg recommended that each jurisdiction prioritize their projects before they submit their application so that the Board will know what those priorities are. Mr. Bange inquired whether the Board has any direction on the types of projects that should be submitted. In response, Ms. McMillan explained that the application is tailored to do that in the scoring system. Ms. McMillan explained that there are five different categories in the application. Mr. Griffith explained that it would be hard for the Board to narrow that down because the needs for Holts Summit might be different from St. Martins. With no additional discussion, Mr. Griffith called for a vote. The motion passed unanimously. 9. Other Business None. 10. Next Meeting Date Wednesday, July 20, 2011 at 12:15 p.m. in the Boone/Bancroft Room #200, City Hall, Jefferson City. 11. Adjournment Mr. Benz moved and Mr. Bange seconded to adjourn the meeting at 1:00 p.m. Respectfully Submitted, ? X .r Anne Stratman, Administrative Assistant