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Home My Public Portal About20110817boardminutesNTI�I1jd� Board• METROPOLITANCAPITAL AREA O„ 0. August 17, 2011 12:15 p.m. BOARD MEMBERS PRESENT Gary Jungermann, Designee for Donald "Doc" Kritzer, Callaway County Larry Benz, P.E., Cole County Jeff Hoelscher, Vice Chairman, Cole County Matt Morasch, P.E., Jefferson City David Griffith, Chairman, Jefferson City Rich Koon, Jefferson City Janice McMillan, AICP, Jefferson City Bob Scrivner, Jefferson City David Bange, Designee for Bob Weber, Jefferson City Travis Koestner, P.E., Designee for Kirk Juranas, MoDOT Dan Bax, St. Martins EX -OFFICIO MEMBERS PRESENT (Non -Voting) Denis Beganovic, MoDOT Steve Billings, MoDOT Michael Latuszek, Federal Highway Administration Pam Murray, Callaway County Economic Development Representative EX -OFFICIO MEMBERS ABSENT (Non -Voting) Mark Bechtel, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Alan Morrison, AICP, Senior Transportation Planner Sonny Sanders, Planner I Anne Stratman, Administrative Assistant OTHERS PRESENT Kent Brown, Local Attorney, Jefferson City Charlie Bruzchalski, Division of Design and Construction Brian Crane, City Administrator, Holts Summit Steve Engelbrecht, MoDOT Madeleine Leroux, News Tribune Troy Pinkerton, MoDOT Ed Siegmund, Mid Missouri Regional Planning Commission 1. Call to order, roll call, and determination of a quorum Chairman Griffith brought the meeting to order at 12:15 p.m. and asked Ms. Stratman to call roll. A quorum was present with all members or their designee in attendance. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Benz moved and Mr. Morasch seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the minutes from the meeting of July 20, 2011 Mr. Benz moved and Mr. Morasch seconded to approve the minutes of the July 20, 2011 meeting as written. The motion passed unanimously. Area Metropolitan Planning Organization Board ofDirectors August 17, 2011 Page 2 5. Communications from the presiding officer a. Federal funding rescission affecting Interstate Maintenance, National Highway Syoham, 8hdgo, Surface Transportation, Congestion Mitigation & Air Quality Improvement, Recreational Troi|s, Metropolitan P|anning, Transportation Enhanmament, Equity Bonua, Statewide Planning and Research programs Chairman Griffith explained that $2.5 billion ofBRO unobigoted funds have been rescinded however $1.4million ofSTP Enhancement funds was not affected. b. OneDOT approval of the FY2012 Unified Planning Work Program Reports o. Technical Committee Meeting mfAugust 4,2011 W1a. McMillan reported on the activities of the Technical Committee. b. Notice of Administrative Modifications to the TIP 1. K4oDOTJob No. 5PU089— Pavement improvements, Cn|m County, eastbound lanes of US 50 from 8.1 mile west of Lia|ehzwn Road to the concrete pavement just west of Big Meadows Road. TIP project #2010-13 2. Sidewalk on S. Summit Drive, Holts Summit — Change of CAMPC} TIP number. TIP #2011-0S. Chairman Griffith explained that the Administrative Modifications are for informational purposes only and noaction ierequired. 7. Business Items a. Public Participation Plan Amendment —Revieinntnthe Non -Discrimination Policy W1e. K8oK8iUon explained this amends the non-discrimination policy neotion, in response to review of the JEFFTRAN policy by the Federal Transit Adminiotnodon, so that policies and procedures administered by the City are consistent. The proposed revision requires n45 day public comment period before becoming effective. KAc 8ohvner moved and Mr. Benz seconded to authorize the posting of 45 -day public comment period. The motion passed unanimously. b. TIP Amendments Y. MuD(}TJob No. 5P0965— Pampnxon/ improvements; Cole County, westbound lanes of US 50 from Bus. 50 to 0. 6 mile west of Rte. D. TIP #2010-11 2 MoDO7Job No. 5P0906 — Pavement Cole County, eastbound hmoo o/ US 50 from 86mile west ofRte. Dto Truman Blvd. TIP #2010-12 Mr. Koeotnerexp|oined that these two projects will meet our commitment ho keep our major roads ingood condition. 3. MoDOT Job No. 5P2210 — Intersection improvements; Jefferson City, U3 50 at Broadway, Jefferson, Madison and Monroe Streets. 77P#20/Y'00 Mr. Koeatnaremp|oined that this project will improve ADA access at these intersections. 4 MnDDTJob No 5P0820D — Interchange at Lafayette 8l — Jefferson City, construction of a new interchange at Lafayette 3i and capacity improvements from Monroe 31 to Clank Avenue. TIP #20f1-07 Mr. K000tnersoid Mr. Koeetnor said the Lafayette Minutes/Capital Area Metropolitan Planning Organization Board of Directors August 17, 2011 Page 3 5. Holts Summit Safe Routes to School Project. TIP#2011- 09 Mr. Crane explained that this project is for crosswalk improvements at North Elementary School in Holts Summit. Mr. Morasch moved and Mr. Benz seconded to initiate the public comment period to be concluded at the September 21, 2011 Board meeting. The motion passed unanimously. c. Surface Transportation Program (STP) Project Selection Update Ms. McMillan explained that at the August 4, 2011 Technical Committee meeting questions arose about the request for projects for use of $185,153,35 in STP funds. She reported that Mr. Crane expressed a concern about how the Board's intentions were relayed. Mr. Crane stated that if he had known the Board would consider large projects that required more funds than the current STP allocation, he may have submitted a larger project. Ms. McMillan reported that Mr. Robinett, MoDOT, also asked if the Board would consider allocating future STP funds to a project or projects. Mr. Griffith asked if the Board decided to bank the current allocation what guarantee do we have of future allocations. In response, Mr. Benz explained that would depend on the future of the transportation bill. Mr. Morasch suggested that Mr. Crane's question was based on Jefferson City's application for the Stadium/Jefferson project that could allocate what is currently available as well as future allotments. He stated the City has had a program agreement with MoDOT for this project since 2006, however, the project was never fully funded. He stated that this is a large regional project that is a high priority for Jefferson City and Cole County. Mr. Morasch explained that actual construction would not start until later years. Mr. Griffith commented the Board has talked about the STP allocation for the past three months. He suggested that in fairness to everyone and to keep a level playing field we can extend the filing period for another 30 days, but that next month we need to make a decision whether to bank the funds or use the current allocation. Mr. Scrivner commented that we have talked about this topic for the past few meetings and there is no ambiguity about the discussion. Mr. Crane explained that Holts Summit's projects were based on keeping the cost under the current allocation, and the City of Jefferson not only wants the current allocation but future allocations. Mr. Crane said that some of us based our applications only on the current allocation because it was not represented in written form what amount is available. Mr. Bax said that St. Martins' projects were also based on keeping the cost under the allocation, and that the funds should be dispersed this year so we do not lose them. Mr. Morasch explained Jefferson City's intention is to utilize the current STP allocation in 2012 for right-of-way. He stated if the Board recommends a project, then that sponsor will go to MoDOT with a recommendation from CAMPO, and that entity will obtain a specific program agreement with MoDOT for that project. Ms. McMillan explained that if the Board reopens the application process the same question will exist, as to whether to allocate only the current STP amount or allocate future funds. Mr. Hoelscher moved and Mr. Scrivner seconded to close the application process. Minutes/Capital Area Metropolitan Planning Organization Board ofDirectors August Y7,20YY Page Discussion: Mr. Bax stated that SL Martins is satisfied with the applications that they submitted. Mc Crane stated that Holts Summit would have a few projects in mind but that depends on how many years of STP funds are available. He commented that since you do not know if funds are available for future years Jefferson City's application should not be accepted. Mr. K8orasch explained if the Jefferson and Stadium project is not no|en(ad the City and County will pay for it because itisavery important need. He added, this project is on [WoDOT and City systems and is centered near a hospital and schools widely used by people in Jefferson City and surrounding areas. Mr. Sorivneroummented that this group rightfully decides the transportation priorities. He stated that if it is a priority to fix the entrance way to a regional hospital that is used by people not only in Jefferson City but the surrounding oounUoe, and it takes priority over other projects, then the Board should fund that project. Mr. Bax commented that the funds should be spent in all areas. Mr. W1orasoh replied Jefferson City's application is focused on a regional project that in used bypeople inCole County and surrounding counties not just Jefferson City. \Vote: The motion boclose the application process passed 11-Owith the following roll ooU vote: Aye: Bange, Box, Benz, Griffith, Hoe|sohor, Jungennann, Koestner, Koon, K8nK8iUan' Mnronoh.8ohvner Mr. Griffith inquired whether the Board wants to spend the current aUnoadun in this fiscal year orallow ittorollover inhopes offuture allocations. Mr. Sohvermoved and Mr. Hoelscher seconded hncommit the $185.153.35 and spend the money inthis fiscal year. Discussion: Mr. Griffith directed the Technical Committee to look at the applications that were submitted for the current allocation and score them. Mr. Crane commented that you should not allow o project that is notfiscally constrained. In response, Mr. K8onaaoh explained that the City of Jefferson is applying for STP funds to be used for right-of-way for FY2012. He stated that this project is o multi-year project. Ms. W4cK8i||an explained that this project is on CA[NPO'a prioritized project |iot, and that large projects do take multiple yoece to complete. N1o. K0o&1i||on explained that $185.000 is the extent of what in on the table at this time, however, it does not preclude anyone from coming back to request funds for the same project again. W1o. W1oMi||en added that previous Federal Highway Administration representative explained that STP funds should be used for regional priorities. Mr. Schvnerinquined what funds are available for projects thatone not necessarily regional prioritiao, such as overlays and sidewalks. Mo. K4oK8iUan replied that Transportation Enhancement funds are often used for greenways and sidewalks; and that Safe Routes to Gohuo| funds are used for crosswalk and sidewalks. W1e. W1oPWi||on added. STP funds are flexible because the Board ae|oota its high priority projects. MinuteslCapital Area Metropolitan Planning Organization Board ofDirectors August 17, 2011 Page 5 Vote: The motion passed 11-0 with the following roll call vote: Aye: Banga, 8ax, Bonz, Griffith. Hoe/soher, Jungermann, Koeotner, Koon, McK8iUan, Moranoh.Gchvnar Mr. Griffith directed the Technical Committee hoproceed with prioritization nttheir September 1.2O11 meeting. McBeganovic explained that STP funds are federal funds administered by MoDOT.and MoDOT could discontinue the practice of sub -allocating these funds. 8. Approval of Closed Session Minutes m. July 20. 2011 Closed Session Mr. Benz moved and KAc Moraooh seconded to approve the Closed Session Minutes of July 20. 2011.The motion passed with Mr. Bangoand Mr. Jungennannabstaining. 10. Next Meeting Date VVednonday, September 21, 2011 at 12:15 p.m. in the Boone/Bancroft Room #2UO. City HaU, Jefferson City. 11. Adjournment Respectfully Submitted, Anne Stratman, Administrative Assistant