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Home My Public Portal About20110921boardminutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION September 21, 2011 12:15 p.m. BOARD MEMBERS PRESENT Donald "Doc" Kritzer, Callaway County Larry Benz, P.E., Cole County Jeff Hoelscher, Vice Chairman, Cole County Matt Morasch, P.E., Jefferson City David Griffith, Chairman, Jefferson City Rich Koon, Jefferson City Janice McMillan, AICP, Jefferson City Bob Scrivner, Jefferson City David Bange, Designee for Bob Weber, Jefferson City Travis Koestner, P.E., Designee for Kirk Juranas, MoDOT Dan Bax, St. Martins EX -OFFICIO MEMBERS PRESENT (Non -Voting) Steve Billings, MoDOT Pam Murray, Callaway County Economic Development Representative EX -OFFICIO MEMBERS ABSENT (Non -Voting) Mark Bechtel, Federal Transit Administration Michael Latuszek, Federal Highway Administration Troy Pinkerton, MoDOT CAMPO STAFF PRESENT (Non -Voting) Sonny Sanders, Planner I Anne Stratman, Administrative Assistant OTHERS PRESENT Brian Crane, City Administrator, Holts Summit Madeleine Leroux, News Tribune Chad Eggen, Mid Missouri Regional Planning Commission 1. Call to order, roll call, and determination of a quorum Chairman Griffith brought the meeting to order at 12:15 p.m. and asked Ms. Stratman to call roll. A quorum was present with all members or their designee in attendance. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Benz moved and Mr. Scrivner seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the minutes from the meeting of August 17, 2011 Mr. Scrivner moved and Mr. Benz seconded to approve the minutes from the Regular Meeting of August 17, 2011 as corrected. The motion passed unanimously. The following correction to the August 17, 2011 meeting minutes was noted and made: Mr. Koestner said the Lafayette Street project will still be in progress in the fall of 2015. MinutesJCapital Area Metropolitan Planning Organization Board of Directors September 29, 2091 Page 2 S. Communications from the presiding officer A. MoDOT, 2011 Deadline for Submitting Plans, Specifications and Estimates for Approved TE Projects The deadline for submitting Transportation Enhancement projects is October 1, 2011. B. Travis Koestner, MoDOT, Extension of FAA and SAFETY -LU authorizations Mr. Koestner reported that Congress extended the current transportation bill for six (6) months, which keeps regular transportation funding at the current level. Mr. Koestner explained that STP funding was included in this extension. Mr. Morasch explained that the City's STP project application is requesting a larger amount than what is available in the event of a short term extension. He stated that if the Board decides that the City's project is a priority it would allow us to write an agreement with MoDOT without having to go through the whole process again. Mr. Morasch explained that these short term extensions make long term planning difficult to put a major project together. Mr. Griffith inquired of how this short term extension affects MoDOT planning. Mr. Koestner responded that MoDOT assumes that funding will remain at the current federal allocated level, in the absence of having a new transportation bill. 6. Reports A. Report from the Technical Committee Ms. McMillan reported on the activities of the Technical Committee. Ms. Murray inquired whether presentations were made at the Technical Committee meeting. Ms. McMillan responded that no presentations were made at the Technical Committee meeting. B. Amendment to the Public Participation Plan. Revision to the Non -Discrimination Policy Mr. Griffith explained that the amendment to the Public Participation Plan is still in the 45 day public comment period which will end on October 19, 2011. 7. Public Hearings A. Public Nearing: Amendment #3 to the 2019-2014 Transportation Improvement Program a. MoDOT Job No. 5PO965 — Pavement improvements; Cole County, westbound lanes of US 50 from Bus. 50 to 0.6 mile west of Rte. D. TIP project # 2010-11 b. MoDOT Job No. 5PO966 — Pavement improvements; Cole County, eastbound lanes of US 50 from 0.6 mile west of Rte. D to Truman Blvd. TIP project #2010-12 c. MoDOT Job No. 5P2219 — Intersection improvements; Jefferson City, US 50 at Broadway, Jefferson, Madison and Monroe Streets. TIP #2011- 06 d. MoDOT Job No. 5PO820D — Interchange at Lafayette St. — Jefferson City, construction of a new interchange at Lafayette St. and capacity improvements from Monroe St. to Clark Avenue. TIP #2011- 07 e. Holts Summit Safe Routes to School Project. TIP#2011- 09 Mr. Griffith opened the public hearing at 12:30 p.m. One comment was received August 4, 2011 from Mr. Eric Landwehr, Cole County Public Works, who stated the overlay projects on US50 are unnecessary because the pavement is fairly new. Mr. Koestner responded that MoDOT staff discussed the project with Mr. Landwehr. Mr. Griffith closed the public hearing at 12:33 p.m. Mr. Morasch moved and Mr. Benz seconded to approve the amendments to the FY2011-2014 TIP. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization Board of Directors September 21, 2019 Page 3 8. Business A. Surface Transportation Program (STP) Projects Mr. Griffith announced that each project sponsor will have a maximum of five minutes to present his/her projects. He stated that after the presentations are concluded the Board will vote by ballot. Presentations by Project Sponsors A. City of Holts Summit 1. Connecting Trails to Sidewalks, Hibernia Station Park to Greenway Park Mr. Crane presented this project, explaining the plan to connect Hibernia Station Park to Greenway Park Pavilion. The cost of the project is $185,000. 2. Safe Route to School Connectivity Project Mr. Crane explained this project proposes to connect a new sidewalk at S. Summit Drive to an existing sidewalk at Route 00 and W. Simon Boulevard. The cost of the project is $125,000. 3. Halifax Road Realignment Mr. Crane explained that Halifax Road is the main north/south roadway on the east side of Holts Summit, and is narrow, winding and has changes in elevation that create safety issues. Mr. Crane added, with only two ramps at the Summit Drive and US54, many people traveling to and from the east side of Holts Summit use Halifax Road to connect with US54 The project cost is $256,200. Mr. Scrivner inquired which of the three projects is the most important. Mr. Crane responded that the Halifax Road realignment project is the most important due to the safety issues. Ms. Murray agreed, saying that visitors to Summit Lake Winery sometimes end up on Summit Drive and Halifax Road because they are not sure how to get back to US54 to go northeast. Mr. Crane stated there was one fatality on Halifax Road. He said these projects were prioritized at a public meeting, with the Halifax Road realignment project was the top priority. Correspondence in support of Holts Summit projects were received from the following: Callaway County Commission, 10 E. 5t' Street, Fulton; Holts Summit Lions Club; Pamela Murray, 1052 Choctaw Ridge Drive, Holts Summit; Brenda Lydens, PO Box 319, 895 Halifax Road, Holts Summit; Brenda Lydens, Vice President, Mid America Bank, Holts Summit; Pamela Murray, President, Holts Summit Community Betterment Association; Paul Childress, Edward Jones Co., Holts Summit; Derek Oxley, 957 Choctaw Ridge Drive, Holts Summit; Ramona Dennis, 667 Halifax Road; Denise Oxley, 957 Choctaw Ridge Drive, Holts Summit; Larry Oxley, 1172 Choctaw Ridge Drive, Holts Summit; Pam Oxley, 1172 Choctaw Ridge Drive, Holts Summit. B. City of St. Martins 1. Business 50 West from Route T west to Carel Road. Total cost: $107,567 2. Business 50 West from Rainbow Drive to Route T intersection. Total cost $31,245 3. Rainbow Drive from Business 50 West to Binder Lake Total cost: $51,783 Mr. Bax explained these overlay projects will preserve existing roadways from buckling concrete; and that the projects were discussed at monthly Board of Aldermen meetings. C. City of Jefferson Mr. Bange presented this project. He explained the project consists of intersection improvements at Jefferson Street with Stadium Boulevard and Christy Drive with Stadium Boulevard. He stated the largest problem is with morning traffic backing up onto US54, as motorists are traveling to Jefferson City High School, Helias High School and Capital Region Medical Center. Mr. Bange explained that sometimes traffic backs up as far as the Jefferson Street overpass. He stated that the estimated total project cost is $3 million, and the proposal to use the FY2012 STP allocation for acquisition of right-of-way. He stated that this project will provide better access to regionally significant destinations such as Jefferson City High School, Helias High School, Lincoln University, Trinity Lutheran Elementary School and Capital Region Medical Center. Mr. Bange explained that people from Cole, Callaway, Miller and Moniteau counties access this intersection. MinuteslCapital Area Metropolitan Planning Organization September 29, 2011 Board of Directors Page 4 Ms. Murray inquired of the amount of STP funds previously spent on this project. Mr. Bange responded that no STP funds were previously spent on this project. Mr. Crane inquired whether there are federal restrictions on the acquisition of right-of-way. Mr. Bange responded that Mr. Knipp at MoDOT verified that once all of the requisite paperwork is complete there are no restrictions. 2. Project Selection Ms. McMillan explained that last year the Board of Directors and Technical Committee developed a method for prioritizing projects, and outlined the criteria for roadway/intersection projects and pedestrian/non-motorized projects. Mr.Griffith announced that project selection would be by ballot, and directed Ms. Stratman to distribute ballots to Board members. Completed ballots were collected; Mr. Sanders tallied them, and announced the votes: • St Martins, overlay on Business 50 West from Route T to Carel Road - one (1) vote; • Holts Summit, Halifax Road realignment - one (1) vote; and • Jefferson City, intersection improvements, Stadium Boulevard at US 54 - nine (9) votes. Mr. Griffith explained that the next step is to select the project. He stated that the project that received the most votes is the Stadium Boulevard at US 54 intersection improvement project. Mr. Koon moved and Mr. Scrivner seconded to select the Stadium Boulevard at US54 intersection improvement project. The motion passed unanimously with the following vote: Aye: Bange, Bax, Benz, Griffith, Hoelscher, Koestner, Koon, Kritzer, McMillan, Morasch, Scrivner B. Amendment #4 to the FY2011-2014 Transportation Improvement Program 1. MoDOT— Consultant and Local Agency Bridge Inspection Funding. Compliance with federal law requiring periodic bridge inspections and use of federal funding in performance of the inspections. TIP Project #2012-01 Mr. Koestner explained that this will allow MoDOT to use federal funding for bridge inspections. Mr. Morasch moved and Mr. Bange seconded to initiate the public comment period to be concluded at the October 19, 2011 Board meeting. The motion passed unanimously. 9. Next Meeting Date Wednesday, October 19, 2011 at 12:15 p.m. in the Boone/Bancroft Room #200, City Hall, Jefferson City. 10. Adjournment Mr. Koon moved and Mr. Benz seconded to adjourn the meeting at 1:13 p.m. Respectfully Submi ed, Anne Stratman, Administrative Assistant