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Home My Public Portal About20120620boardminutesBoard of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION BOARD MEMBERS PRESENT Brian Cnmne, Designee for Donald "Doo Kritzer, Callaway County Larry Benz, P.E, Cole County Jeff Hoelscher, Choinnon, Cole County Larry Henry, Jefferson City* Rick K4iha|evich, Jefferson City Bob Weber, Jefferson City Bob Gchvner.Jefferson City Janice McMillan, A|CP.Jefferson City RogerSnhvvartze. P.E., Jefferson Qb/ Travis Kuastner, Designee for David Si|vesber, P.E, K8oO(}T Dan Bax, St. Martins *Arrived Late EX -OFFICIO MEMBERS PRESENT (Non-Votipg) Pam Murray, Callaway County Economic Development Representative Michael Latuszek.Federal Highway Administration Angie Hoecker.K8oD(]T EX -OFFICIO MEMBERS ABSENT (Non -Voting) Mark Beohhe|, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Sonny Sanders, Planner | Anne Stratman, Administrative Assistant Alan Morrison, Long Range Transportation Planner OTHERS PRESENT Bill Lehman, Jefferson City Madeleine Laroux, News Tribune Mark W1ohmert.Jefferson City Area Chamber nfCommerce Taylor Richter, Planning Intern 1. Call tporder, roll call, and determination ufaquorum Chairman Hoelscher brought the meeting to order at 12-17 p.m. and asked Mo. Stratman to call roll. Aquorum was present with 11of11 members ortheir designees present. Public Comment Nocomments were received. 3. Adoption of the agenda as printed or amended Mr. Schwartze moved and Mr. Benz seconded to adopt the agenda as printed. The motion passed 4. Approval mfthe minutes from the meeting mf April 18,2O12 Mr. Benz moved and yWc Weber seconded b>approve the minutes from the Regular Meeting of April 18.2D12.The motion passed unanimously. Communications from the presiding officer Minutes/Capital Area Metropolitan Planning Organization Board ofDirectors June %(\20Y2 Page 8. Business A. Amendment #Bh7the 2DYf-20Y4Transportation Improvement Program 1. Missouri Department of Transportation. Pavement improvements on the westbound lanes of Highway 50 from Business 50 to 0.6 miles west of Route D. TIP Project No. 2010-11, 2 Missouri Department ofTransportation, Pavement improvements onthe eastbound lanes of Highway 50 from 06. K8i|ma west ofRoute D to Truman Boulevard, TIP Project No. 2O1O-12� Mr. Sanders explained that these amendments are due toareduction inthe total cost ofthe project. The Board initiated the public comment period to conclude with a public hearing on July 18, 2012. yWc Henry arrived at 12:20. B. Policy Discussion.- Including Illustrative Projects in the TIP and Federal Fiscal Constraint Requirements Ms. K8cK8i||on explained that federal regulations require projects be fiscally constrained in order to be included in the Transportation Improvement Program (T|P), meaning projects have full funding or funding is anticipated within a very short time. Ms. K8cK8i||an said staff proposes the following policies to clarify the requirement: Policy 2012-1. Projects to be Included in the MTP. Projects which do not demonstrate fiscal constraint shall not be included inthe TIP, but may be included in the K8TP, including those which may otherwise be eligible to be included into the T|P, except for the lack of approved funding or inability bodemonstrate fiscal constraint. Such projects shall be proposed for inclusion into the MTP Illustrative List through amendment ofthe MTP. Policy 2012-2. Competitive Grant -funded Projects. Projects proposed to be funded with competitive grants must first be represented in the MTP. Project sponsors may submit TIP applications for projects when the notice of grant award has been received. The notice of grant award may serve aadocumentation of fiscal constraint. Policy 2012-3. Documentation oKFiscal Constraint, Local Matching Funds. Documentation of |noa| match requires demonstration of available or reasonably expected to be available |noa| funds, such as: • Excerpt from anadopted budget inwhich the project funding ieincluded; m An order, ordinance or fiscal nob* committing local funds to the project by the governing body; • Leder of intent from the chief a|eobyd official or chief administrative official identifying extrapolated locally authorized or appropriated, or historically used funds, or new funds for the project. Mr. Sorivnar requested a definition of fiscal constraint. Mr. Latuszek explained that this means that funds are in -hand for the project. Mr. Koastner explained that K8oODT sets project priorities based on the amount of money available each year from state and federal funda, and only these projects go into theStaiewide Transportation Improvement Program. Mr. Crane requested clarification for the term "reasonable" within the definition of fiscal constraint, He stated that projects starting in later years and that can show that funds aro available should be in the TIP rather than go through the amendment process. Ms. McMillan explained that there were difficulties getting the TIP approved through K0oDOTand Federal Highway Administration when fiscal constraint could not bademonstrated on local matches. Ms. McMillan added that projects that are not fiscally constrained should appear in the Metropolitan Transportation Plan first. Mr. Crane inquired whether Section 5309 projects are fiscally constrained. K8n. K8cKAi||an explained that the Federal Transit Administration requires the Transit Program of Projects to be MinuteslCapital Area Metropolitan Planning Organization Board o/Directors June 20, 2012 Page Mr. Sanders requested comments from KAoODT and FHVVAthat a letter mfintent from the chief e|aobad official or chief administrative official identifying extrapolated locally authorized or approphebmd, or historically used funda, ornew funds for the project is sufficient. Mr. Letuazak stated that a letter would suffice but it is preferred to have e bsh|e in the TIP showing funds that are available ineach year. Ms. McMillan explained that it is more difficult to demonstrate fiscal constraint for competitive projects or those proposed to be grant funded She stated that we do not want to include on illustrative project list in the TIP, but these projects should be able to move from the MTP tothe TIP when they are funded. Mr. Weber moved and Mr. SmrivnersecVnded to adopt the proposed policies as written, The motion passed unanimously. C. FY2013-2016 Transportation Improvement Program and schedule (first draft) Mr. Sanders explained that the W1oDOT Operations and Maintenance Section will be not updated until after MoDOT's 2013-2017 STIP has been approved and corresponding calculations have been performed and provided toCAK8P[>. He stated that the public comment period is proposed to begin atthe July 18.2U12meeting and conclude otthe August 15.2012meeting. D. FY20Y3Unified Planning Work Program and schedule (first draft) Mr. Sanders stated that the dnaftFY2O13 UPVVPwas distributed at today's meeting. He explained that the major change from the FY2O12UPVVPisthe absence of the contract with HDR Engineering, Inc., for the Travel Demand Modeling project, which will be completed this year, Mr. Schvvurtze moved and Mr. Scrivnersecondod to initiate the public comment period. The motion passed unanimously. E. Discussion.- Possible MoDOT Scoping Study for a right turn lane onto Liberty Road from Hwy. 50163 East Mr. Koostnerexp|oined that there is no information at this time however they are looking at possible configurations and traffic counts at this location. 7. 8Nisoe|\mmemus Reports A. Section 53Y0 Grant Applications and Schedule Mr. Sanders explained that the deadline is July 1. 2012 and two applications have been received, He stated that the Board will evaluate the projects at their July 18. 2012 nnaoUng and make o recommendation to&YoO(}T. Q. Other Business None 9. Next Meeting Date Wednesday, July 18.2D12at12:15p.m.inthe Boone/Bancroft Room #2O0, 10. Adjournment Mr. Sohwartzomoved and Mr. Benz seconded toadjourn the meeting at 12:47 p.m Respectfully Submit" An6e Stratman, Administrative Assistant