HomeMy Public PortalAbout20111115minutesBOARD OF COMMISSIONERS
BOARD MEETING
NOVEMBER 15, 2011
The Annual Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, November 15, 2011, in the Board room at
the Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Phil Freeman, and Commissioners Penney Rector, Jim Crabtree and Dennis Mueller. Also
in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins,
Deputy Director; Sonya Ross, Administrative Assistant and several members of the general public
including Larry Kolb, whose appointment as a member of the Board is pending. Chairman Vincent
declared a quorum present.
Regular Special
Freeman
12-12
2-2
Vincent
12-12
2-2
Crabtree
12-12
2-2
Rector
11-12
1-2
Washington
1-12
1-2
Mueller
6-6
APPEARANCE BEFORE THE COMMISSIONERS:
Ms. Angela Marie, LaSalette Apartments, appeared before the Board regarding smoking in and
around the complex. Ms. Marie also questioned how medical expenses are calculated and factored
into her rent. A meeting between Ms. Marie, Mr. Pollock and Mr. Pletz is scheduled for 2:00 p.m.
today to address her concerns. Chairman Vincent suggested that Mr. Pollock provide Ms. Marie
a copy of Handbook 4350.3 regarding the calculation of rent as required by HUD.
Mr. Stanley Cowan with Smokefree Jefferson City, gave a presentation on regulation of smoking in
public housing.
Mr. Cowan asked that the Commissioners consider making LaSalette Apartments a non-smoking
building. Chairman Vincent stated that the Commissioners would review and discuss the legal
issues with Mr. Pletz.
ELECTION OF OFFICERS:
Commissioner Freeman made the motion to retain Commissioner Vincent as Chairman, seconded
by Commissioner Crabtree. Upon favorable vote by the other members, Chairman Vincent
declared the motion approved.
Commissioner Rector made the motion to nominate Commissioner Crabtree as Vice Chairman,
seconded by Commissioner Freeman. Upon unanimous favorable vote, Chairman Vincent declared
the motion approved.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for October 2011
were presented.
B. The Jefferson City Housing Authority was selected to receive a second year of funding for
the Family Self Sufficiency Program in the amount of $69,000.00 for FY 2011.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for October 18, 2011.
B. Approval of the Executive Session Meeting Minutes for October 18, 2011.
C. List of Disbursements for the month of October 2011. (Exhibit #1. 11;15;201 1)
D. Occupancy Report for the month of October 2011. (Exhibit #z. 1 u 15/201 1)
Commissioner Freeman made the motion to approve the Consent Agenda, seconded by
Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4311
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Rector made the motion to approve the proposed rent and damage write-offs for the
month of October 2011, for Public Housing, Hamilton Towers and Capital City Apartments in the
amount of $5,216.88. Commissioner Freeman seconded the motion. Upon unanimous favorable
vote, Chairman Vincent declared the motion approved. (Exhibit #3.11/15,'2011)
RESOLUTION No. 4312
RESOLUTION APPROVING CONTRACT FOR SECURITY SERVICES AT HAMILTON
TOWERS AND DULLE TOWERS
See attached Resolution
Mr. Pollock reported that staff publicly advertised for bids to provide security services at Hamilton
and Dulle Towers. The following two bids were received:
Securitas Security Services USA $15.00 per hour
Doug Briot Landscaping & General Contracting $30.00 per hour
Commissioner Freeman made the motion to approve the bid of Securitas Security Services USA,
seconded by Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared
the motion approved. (Exhibit #4, 11/15/2011)
RESOLUTION NO. 4313
RESOLUTION APPROVING ANNUAL OPERATING BUDGET OF THE HOUSING
AUTHORITY FOR FYE 03/31/2013 AND FYE DECEMBER 31 2012
See attached Resolution
Mr. Pollock presented the above Resolution which would approve the General Operating Budget
covering all of the operations and activities of the Housing Authority and the Land Clearance for
Redevelopment Authority, with the different fiscal years for housing authority operations and tax
credit property operations. The Budget would be submitted to HUD for approval following
favorable action by the Board.
Commissioner Freeman made the motion to approve the Resolution, seconded by Vice Chairman
Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit
45. 1 1 i 15/201 1 )
RESOLUTION NO. 4314
RESOLUTION APPROVING THE PUBLIC HOUSING ANNUAL OPERATING BUDGET FOR
FYE 03/31/2013
See attached Resolution
Mr. Pollock presented the Public Housing Operating Budget for FYE 03/31/2013. HUD requires
that the Public Housing Operating Budget be individually approved and submitted to HUD for
approval following favorable action by the Housing Authority Board.
Vice Chairman Crabtree made the motion to approve the Public Housing Operating Budget,
seconded by Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared
the motion approved. ( Exhibit #6. 1 1 / 15/201 1)
RESOLUTION NO. 4315
RESOLUTION APPROVING RENEWAL OF EMPLOYEE HEALTH INSURANCE
See attached Resolution
Mr. Pollock reported that staff reviewed the renewal rate from UnitedHealthcare who proposed a
monthly premium increase of 9.5% over last year's coverage.
Commissioner Freeman made the motion to approve the proposal from UnitedHealthcare, seconded
by Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved. (Exhibit #'7, 11/15/2011)
PERSONNEL:
Resignation of John J. Zeman, Maintenance Worker
NEXT MEETING: December 20, 2011 at 7:30 a.m.
Vice Chairman Crabtree made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge
of the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Freeman seconded the motion. Upon roll call vote, the motion was approved.
AYES: Rector, Freeman, Crabtree, Mueller. Vincent
NAYS: None
ABSENT: Washington
Following the adjournment of the executive session, the Board reconvened in open session.
Commissioner Freeman made the motion to adjourn the meeting, seconded by Vice Chairman
Crabtree. Upon unanimous favorable vote, the motion was approved.
ATTEST:
Allen Pollock, Secretary
Larry Vincent, Chairman