HomeMy Public PortalAbout20120117minutesBOARD OF COMMISSIONERS
BOARD MEETING
JANUARY 17, 2012
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, January 17, 2012, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Penney Rector, Dennis Mueller and Larry Kolb. Also
in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins,
Deputy Director; Sonya Ross, Administrative Assistant, and one member of the general public.
Chairman Vincent declared a quorum present.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for December
2011, will be presented at the February 2012, Board meeting.
B. Mr. Pollock presented the Family Self -Sufficiency Program monthly report.
C. The monthly publication of the Housing Authority of the City of Jefferson News Link, for
January 2012, was presented.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for December 21, 2011.
B. Approval of the Executive Session Meeting Minutes, December 21, 2011.
C. List of Disbursements for the month of December 2011. (Exhibit ai. 1/17/2012)
D. Occupancy Report for the month of December 2011. (Exhibit #2,1/17/2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
Re"I
Special
Vincent
12-12
1-1
Crabtree
12-12
1-1
Rector
11-12
1-1
Washington
0-12
1-1
Mueller
8-8
Kolb
2-2
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for December
2011, will be presented at the February 2012, Board meeting.
B. Mr. Pollock presented the Family Self -Sufficiency Program monthly report.
C. The monthly publication of the Housing Authority of the City of Jefferson News Link, for
January 2012, was presented.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for December 21, 2011.
B. Approval of the Executive Session Meeting Minutes, December 21, 2011.
C. List of Disbursements for the month of December 2011. (Exhibit ai. 1/17/2012)
D. Occupancy Report for the month of December 2011. (Exhibit #2,1/17/2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4326
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs for
the month of December 2011, for LaSalette, Linden Elderly, Hamilton Towers and Public Housing
in the amount of $4,466.56. Commissioner Mueller seconded the motion. Upon unanimous
favorable vote, Chairman Vincent declared the motion approved. (Exhibit#3, 1/17/2012)
RESOLUTION NO. 4327
A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF JEFFERSON, MISSOURI,
APPROVING PHA CERTIFICATION OF COMPLIANCE WITH PHA PLANS AND
REGULATIONS FOR THE STANDARD 5 -YEAR PLAN AND THE ANNUAL PLAN FOR 2011
See attached Resolution
With approval of this Resolution Mr. Pollock and Chairman Vincent would be authorized to sign and
submit the new Five Year Plan of the Jefferson City Housing Authority to HUD. Each housing
authority is required to hold a public meeting with the tenants and compile a Five Year Plan
containing all the documents and policies that have been revised in compliance with the law.
Vice Chairman Crabtree made the motion to approve the Resolution subject to including an
explanation on to the PHA Plan regarding the Resident Advisory Board saying that " the Tenant
body is considered the Residential Advisory Board". Commissioner Rector seconded the motion.
Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #a, 1/17/2012)
RESOLUTION NO. 4328
RESOLUTION APPROVING THE CIVIL RIGHTS CERTIFICATION
See attached Resolution
With approval of this required resolution, Chairman Vincent would be authorized to sign and submit
the Civil Rights Certification stating that the Jefferson City Housing Authority certifies that it will
carry out the public housing program in conformity with title VI of the Civil Rights Act of 1964, the
Fair Housing Act, Section 504 of the Rehabilitation Act of 1973, and title II of the ADA Act of 1990,
and that it will affirmatively further fair housing. Mr. Pollock reported that this document is in
connection with the submission of the Five Year Plan and Annual PHA Plan.
Commissioner Rector made the motion to approve the Resolution, seconded by Vice Chairman
Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit
#5,1/17/2012)
FAMILY SELF-SUFFICIENCY PROGRAM ACTION PLAN:
Mr. Pollock provided the Commissioners with a copy of the recent changes to the Family Self -
Sufficiency Program Action Plan as they were approved at the December 20, 2011 Board meeting.
RESOLUTION NO. 4329
RESOLUTION APPROVING AN ENDORSEMENT SUPPORTING THE APPLICATION OF THE
CITY OF JEFFERSON FOR AN URBAN WATER GRANT FOR WEARS CREEK
See attached Resolution
Vice Chairman Crabtree reported that the City of Jefferson was applying for an Urban Water Grant
for Wears Creek and asked the Housing Authority Board to support the City's application by
endorsing it.
Commissioner Kolb made the motion to approve the Resolution, seconded by Commissioner Mueller.
Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
NEXT MEETING: February 21, 2012 at 7:30 a.m.
Vice Chairman Crabtree made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO.
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO.
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Mueller seconded the motion. Upon roll call vote, the motion was approved.
AYES: Rector, Kolb, Crabtree, Mueller, Vincent
NAYS: None
ABSENT: Washington
Following the adjournment of the executive session, the Board reconvened in open session.
Commissioner Rector made the motion to adjourn the meeting, seconded by Commissioner Kolb.
Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary