HomeMy Public PortalAbout20120221minutesBOARD OF COMMISSIONERS
BOARD MEETING
FEBRUARY 21, 2012
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, February 21, 2012, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller and Larry Kolb. Also in attendance
were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director;
Sonya Ross, Administrative Assistant, and two members of the general public.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for December
2011 and January 2012, were presented.
B. Mr. Pollock presented the score established by the Real Estate Assessment Center, office of
HUD. Public Housing received an overall score of 89 and was designated a Standard
Performer.
C. At the previous Board meeting the Commissioners of the Housing Authority and the Land
Clearance for Redevelopment Authority approved supporting the City's application for an
EPA Urban Water Grant for Wears Creek. Mr. Pollock provided a copy of the support
letter.
D. Previously the Commissioners approved the Agreement between Huber & Associates, Inc.
and the Housing Authority for services in assisting the Jefferson City Housing Authority
obtain payments on debts owed to it through recoveries from state income tax refunds from
the Department of Revenue. It was the consensus of the Commissioners to continue with
that effort.
E. Mr. Pollock provided a copy of the Addendum To Lease Agreement for units 9, 10, 11, 12
and 16 of LaSalette Apartments. Previously the Commissioners approved designating those
two wings at LaSalette Apartments as no -smoking units, either with each unit's current
tenant agreeing to that change or by requiring that unit's subsequent tenants to accept a lease
with that condition so that it would become a nonsmoking unit by attrition. It was the
consensus of the Commissioners to leave the policy intact.
Reg_lar Special
Vincent
12-12 1-1
Crabtree
12-12 1-1
Rector
11-12 1-1
Washington
0-12
Mueller
9-9
Kolb
3-3
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for December
2011 and January 2012, were presented.
B. Mr. Pollock presented the score established by the Real Estate Assessment Center, office of
HUD. Public Housing received an overall score of 89 and was designated a Standard
Performer.
C. At the previous Board meeting the Commissioners of the Housing Authority and the Land
Clearance for Redevelopment Authority approved supporting the City's application for an
EPA Urban Water Grant for Wears Creek. Mr. Pollock provided a copy of the support
letter.
D. Previously the Commissioners approved the Agreement between Huber & Associates, Inc.
and the Housing Authority for services in assisting the Jefferson City Housing Authority
obtain payments on debts owed to it through recoveries from state income tax refunds from
the Department of Revenue. It was the consensus of the Commissioners to continue with
that effort.
E. Mr. Pollock provided a copy of the Addendum To Lease Agreement for units 9, 10, 11, 12
and 16 of LaSalette Apartments. Previously the Commissioners approved designating those
two wings at LaSalette Apartments as no -smoking units, either with each unit's current
tenant agreeing to that change or by requiring that unit's subsequent tenants to accept a lease
with that condition so that it would become a nonsmoking unit by attrition. It was the
consensus of the Commissioners to leave the policy intact.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for January 17, 2012
B. Approval of the Executive Session Meeting Minutes, January 17, 2012
C. List of Disbursements for the month of January 2012. (Exhibit #1.2/21/2012)
D. Occupancy Report for the month of January 2012. (Exhibit #2.2/21/2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4330
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs for
the month of January 2012, for Linden Elderly, Capital City, Hamilton Towers and Public Housing
in the amount of $4,037.75. Commissioner Mueller seconded the motion. Upon unanimous
favorable vote, Chairman Vincent declared the motion approved. JExhibit #3,2/21/2012)
RESOLUTION NO. 4331
RESOLUTION APPROVING CAPITAL FUND PROGRAM (CFP) AMENDMENT 36 TO THE
CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
See attached Resolution
With approval of this Resolution Mr. Pollock would be authorized to sign and submit the required
amendment to the Capital Fund Program modifying the capital and management activities in public
housing for low income families in the amount of $384,150.00.
Vice Chairman Crabtree made the motion to approve Resolution number 4331, seconded by
Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved. (Exhibit #a, 2/21 i2o 12)
RESOLUTION NO. 4332
RESOLUTION APPROVING CAPITAL FUND PROGRAM (CFP) AMENDMENT 37 TO THE
CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
See attached Resolution
With approval of this Resolution Mr. Pollock would be authorized to sign and submit the required
amendment to the Capital Fund Program. The Jefferson City Housing Authority will receive
$27,204.00 reflecting the annual amount as replacement of public housing funds, related to the
disposition of Congregate Housing to the Linden Elderly LIHTC. The money will accumulate over
five years in order to construct a four-bedroom unit in the public housing area.
Commissioner Mueller made the motion to approve Resolution number 4332, seconded by Vice
Chairman Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved. (Exhib+t#5,2/21/2012)
RESOLUTION NO. 4333
RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING A
CONTRACT FOR GROUND CARE AND SNOW REMOVAL SERVICES
See attached Resolution
Mr. Pollock stated that a request for proposal was publicly advertised for the lawn care contract
which includes grass mowing, foyer cleaning, trash removal and snow removal. The following bids
were received.
Martin Lawn/Landscape
$88,990.00
Gaines Landscaping, Inc.
$95,400.00
Dan's Grounds Maintenance, LLC
$109,646.00
Jaegers Lawn Care
$114,875.00
Doug Briot
$138,660.00
Suess Grounds Maintenance
$174,408.00
Nolan Enterprises
$179,292.00
Salter Lawn Service, LLC
$190,685.00
Goodin & CO. Construction, LLC
$196,890.00
Vice Chairman Crabtree made the motion to approve Martin Lawn/Landscape in the amount of
$88,990.00. Commissioner Mueller seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #6.2/21i2012)
RESOLUTION NO. 4334
RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING
MODIFICATION TO THE PERSONNEL POLICY REGARDING TUITION REIMBURSEMENT
See attached Resolution
Mr. Pollock stated that the City of Jefferson recently revised their personnel policy regarding tuition
reimbursement and with approval of this Resolution the Housing Authority would incorporate those
changes into the Authority's policy.
-Delete University of Missouri's tuition rate
-Require that a grade of "B" or better must be earned for both undergraduate and graduate level classes.
-Delete, "If a course is not graded, a certificate or proof of completion must be submitted."
While employees may select the provider of courses, reimbursement shall be based on the lower cost
of the organization providing the training or the same or similar course available at Lincoln
University. Prior to reimbursement being paid the employee shall provide a verified official
transcript indicating that a grade of B or better was obtained for all courses.
Commissioner Mueller made the motion to approve the Resolution, seconded by Commissioner
Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit#7,
2/21/2012)
NEXT MEETING: March 20, 2012 at 7:30 a.m.
Commissioner Kolb made a motion to adjourn into Executive Session for the purpose of considering
the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO.
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge
of the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion ofparticular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Vice Chairman Crabtree seconded the motion. Upon roll call vote, the motion was approved.
AYES: Kolb, Crabtree, Mueller, Vincent
NAYS: None
ABSENT: Washington, Rector
Following the adjournment of the executive session, the Board reconvened in open session.
Vice Chairman Crabtree made the motion to adjourn the meeting seconded by Commissioner Kolb.
Upon unanimous favorable vote, the motion was approved.
ATTEST:
Allen Pollock, Secretary
Larry Vincent, Chairman