HomeMy Public PortalAbout20120320minutesBOARD OF COMMISSIONERS
BOARD MEETING
MARCH 20, 2012
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, March 20, 2012, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller and Penney Rector. Also in attendance
were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director;
Sonya Ross, Administrative Assistant, and two members of the general public.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for February
2012, were presented.
B. Mr. Pollock presented a recap of the Activities for the elderly residents.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for February 21, 2012
B. Approval of the Executive Session Meeting Minutes, February 21, 2012.
C. List of Disbursements for the month of February 2012. (Exhibit #1.3/20/2012)
D. Occupancy Report for the month of February 2012. (Exhibit #2, 3/20!2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
Regular Special
Vincent
12-12 1-1
Crabtree
12-12 1-1
Rector
11-12 1-1
Washington
1-12
Mueller
10-10
Kolb
3-4
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for February
2012, were presented.
B. Mr. Pollock presented a recap of the Activities for the elderly residents.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for February 21, 2012
B. Approval of the Executive Session Meeting Minutes, February 21, 2012.
C. List of Disbursements for the month of February 2012. (Exhibit #1.3/20/2012)
D. Occupancy Report for the month of February 2012. (Exhibit #2, 3/20!2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4335
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs for
the month of February 2012, for Capital City Apartments, Hamilton Towers and Public Housing in
the amount of $5,986.00. Commissioner Mueller seconded the motion. Upon unanimous favorable
vote, Chairman Vincent declared the motion approved. (Exhibit #3,3/20/'2012)
ADMINISTRATIVE PLAN FOR THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM:
Mr. Pollock provided the Commissioners with a copy of the proposed changes to the local preference
of the Family Self -Sufficiency Program Action Plan for their review. It was the consensus of the
Board to table approval until the April Board meeting in order for Mr. Pollock to provide additional
information.
CHANGES TO THE HOUSE RULES:
Mr. Pollock reported that staff was in the process of modifying house rules for all housing leases.
Additional information will be provided at the next Board meeting.
RESOLUTION NO. 4336
RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING THE 2012
PEST CONTROL AND 2012 BED BUG CONTRACT
See attached Resolution
Mr. Pollock reported that staff publicly advertised for general pest control services. Bids were
received from the following six (6) companies:
Rottler Pest Control
$25,020.00
Presto X
$29,031.72
Atkins
$37,632.00
Aces
$53,796.00
Orkin
$56,592.00
Schendel
$59,280.00
Commissioner Rector made the motion to award the contract to low bidder Rottler in the amount of
$25,020.00 per year, seconded by Vice Chairman Crabtree. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved.
RESOLUTION NO. 4337
RESOLUTION DECLARING THE PROPERTY ON EDMONDS STREET SURPLUS AND OF
NO USE TO THE HOUSING AUTHORITY FOR DEVELOPMENT AND APPROVING
CONVEYANCES OF THE REMNANT PARCELS TO THE HOME OWNERS
See attached Resolution
Mr. Pollock presented a property map showing the 10 foot strip of land along the alley behind the
homes constructed by Nichols Career Center on the north side of Edmonds Street. When the homes
were recently purchased Mr. Pollock was under the opinion that the deeds included the full depth
of each lot. Mr. Pollock stated that neither the alley or the ten -foot strip of land was of any benefit
to the Housing Authority and requested permission to contact each individual about deeding the
remnant properties adjoining their lots to them.
Vice Chairman Crabtree made the motion to approve the Resolution, seconded by Commissioner
Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
NEXT MEETING: April 17, 2012 at 7:30 a.m.
Vice Chairman Crabtree made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO.
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge
of the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, discipling or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Mueller seconded the motion. Upon roll call vote, the motion was approved.
AYES: Rector, Crabtree, Mueller, Vincent
NAYS: None
ABSENT: Washington, Kolb
Following the adjournment of the executive session, the Board reconvened in open session.
Vice Chairman Crabtree made the motion to adjourn the meeting seconded by Commissioner Rector.
Upon unanimous favorable vote, the motion was approved.
ATTEST:
Allen Pollock, Secretary
Larry Vincent, Chairman