HomeMy Public PortalAbout20120717minutesBOARD OF COMMISSIONERS
BOARD MEETING
JULY 17, 2012
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, July 17, 2012, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller and Larry Kolb. Also in attendance
were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director;
Sonya Ross, Administrative Assistant, and several members of the general public.
Reaula
Vincent
12-12
Crabtree
12-12
Rector
9-12
Washington
0-12
Mueller
12-12
Kolb
7-8
APPEARANCE BEFORE THE BOARD:
Ms. Karen Harris, LaSalette Apartments, appeared before the Board regarding several matters
involving her tenancy.
APPEARANCE BY COUNCILWOMAN CARRIE CARROLL:
Councilwoman Carroll is Chair of the Administrative Committee, and she presented concerns from
several of her constituents regarding smoking at Herron Apartments. Councilwoman Carroll stated
the City Council was willing to work with the Housing Authority, but that the City Council is not
going to change the City ordinance and expand the 10 foot outdoor no -smoking distance. She asked
the Housing Authority Board to consider extending the outdoor no -smoking prohibition to 20 feet
from the apartment building.
It was the consensus of the Board for Mr. Pollock to prepare a survey for the residents of Herron and
LaSalette Apartments, with a sixty day comment period stating that the Housing Authority was
considering establishing a greater smoking distance from the buildings. The results will be
submitted to Councilwoman Carroll.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statement for June 2012,
were presented.
B. The Alpha Homes Audit Report for FYE 03/31/2012 is available for review.
C. Mr. Pollock presented the June 2012, Elderly Newsletter.
D. Mr. Pollock reported the Housing Authority completed the Section 8 Management
Assessment Program (SEMAP) certification and received a score of 93%, with an overall
performance rating of HIGH for the fiscal year ending 03/31/2012.
E. Mr. Pollock presented a letter from Shelly Poire, Development Director, YMCA, regarding
activities for children participating in the Food 4 Kids Program sponsored by First
Presbyterian Church.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for June 19, 2012.
B. Approval of the Executive Session Meeting Minutes, June 19, 2012.
C. List of Disbursements for the month of June 2012. (Exhibit #i. 7/17/2012)
D. Occupancy Report for the month of June 2012. (Exhibit #2.7/17/2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4346
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs for
the month of June 2012, for Capitol City Apartments, Hamilton Towers and Public Housing in the
amount of $1,202.00. Commissioner Kolb seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #3,7/17/2012)
EASEMENT TO INSTALL EMERGENCY SIREN:
At the previous Board meeting Mr. Pollock presented a request from Officer Keeney of the Jefferson
City Police Department regarding installation of an emergency siren on Housing Authority property
next to the Fire Station on High Street. Mr. Pollock requested additional information on the exact
location of the siren tower, but it was not yet available for review. It was the consensus of the Board
to table consideration of approval at this time.
CONTRACT WITH FIRST STUDENT FOR BUSING SCHOOL CHILDREN TO SOUTH
ELEMENTARY SCHOOL:
At the previous Board meeting Mr. Pollock reported that Mr. Jenkins met with the transportation
company who indicated that if the Housing Authority would commit to a four year contract with First
Student, Inc., the cost would be reduced to $8,000.00 a year. The Board approved the proposal and
the Housing Authority had committed to a four year contract.
NEXT MEETING: August 28, 2012 at 7:30 a.m.
Vice Chairman Crabtree made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal Action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge
of the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Mueller seconded the motion. Upon roll call vote, the motion was approved.
AYES: Kolb, Crabtree, Mueller, Vincent
NAYS: None
ABSENT: Washington, Rector
Following adjournment of the executive session, the Board reconvened in open session.
Commissioner Mueller made the motion to adjourn the meeting, seconded by Commissioner
Kolb. Upon unanimous favorable vote, the motion was approved.
ATTEST:
Allen Pollock, Secretary
Larry Vincent, Chairman