HomeMy Public PortalAbout20120925minutesBOARD OF COMMISSIONERS
BOARD MEETING
SEPTEMBER 25, 2012
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, September 25, 2012, in the Board room at
the Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller and Penney Rector. Also in attendance
were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director;
Sonya Ross, Administrative Assistant, and one member of the general public.
Regular
Vincent
12-12
Crabtree
12-12
Rector
10-12
Washington
0-12
Mueller
12-12
Kolb
8-10
APPEARANCE BEFORE THE BOARD:
Ms. Karen Harris, LaSalette Apartments, appeared before the Board regarding several matters
involving her tenancy. Ms. Harris asked that her rent be recalculated.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statement for August 2012,
were presented.
B. Mr. Pollock presented the Housing Agency Retirement Trust Financial Statements for
December 31, 2011 and 2010.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for August 28, 2012.
B. Approval of the Executive Session Meeting Minutes, August 28, 2012.
C. List of Disbursement for the month of August 2012. (Exhibit #1, 9/25/2012)
D. Occupancy Report for the month of August 2012. (Exhibit #2, 9/25/2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4353
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Mueller made the motion to approve the proposed rent and damage write-offs for the
month of August 2012, for Linden Elderly, Hamilton Towers and Public Housing in the amount of
$5,777.00. Commissioner Rector seconded the motion. Upon unanimous favorable vote, Chairman
Vincent declared the motion approved. (Exhibit#3, 9/25/2012)
RESOLUTION NO. 4354
RESOLUTION APPROVING REVISION TO THE SECTION 125 FLEXIBLE SPENDING
ACCOUNT FOR EMPLOYEES OF THE JEFFERSON CITY HOUSING AUTHORITY
See attached Resolution
Mr. Pollock reported that with approval of this Resolution the "Section 125 Flexible Benefits Plan"
would be amended in order to comply with the Patient Protection and Affordable Care Act restricting
an employee's withholding amount to $2,500.00 per year. The funds are used to reimburse the
employee for pre-tax insurance, medical benefits and dependent care expenses.
Commissioner Rector made the motion to approve the Resolution, seconded by Vice Chairman
Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
RESOLUTION NO. 4355
RESOLUTION APPROVING THE OPENING OF THE HOUSING CHOICE VOUCHER
WAITING LIST
See attached Resolution
Mr. Pollock stated that in February 2010, the waiting time for an applicant to be issued a housing
voucher exceeded five (5) years and the Board approved closing the Housing Choice Voucher
waiting list. He said that because of the reduction in numbers of people on the list since then, it was
necessary to reopen it. With approval of this Resolution the waiting list for the Housing Choice
Voucher (Section 8) Program would reopen and staff would accept housing applications for the
program.
Vice Chairman Crabtree made the motion to approve the Resolution, seconded by Commissioner
Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
NEXT MEETING: October 16, 2012 at 7:30 a.m.
Vice Chairman Crabtree made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal Action involving the Housing Authority and confidential orprivileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge
of the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion ofparticular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Rector seconded the motion. Upon roll call vote, the motion was approved.
AYES: Rector, Crabtree, Mueller, Vincent
NAYS: None
ABSENT: Kolb, Washington
Following adjournment of the executive session, the Board reconvened in open session.
ROOF REPLACEMENT IN PUBLIC HOUSING:
Vice Chairman Crabtree made the motion to reject the seven (7) roof replacement bids and for staff
to notify the bidders that all bids were rejected, and to rebid the project at a later date. Commissioner
Rector seconded the motion. Upon unanimous favorable vote, the motion was approved.
Vice Chairman Crabtree made the motion to adjourn the meeting, seconded by Commissioner
Mueller. Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary