HomeMy Public PortalAbout20121115minutesBOARD OF COMMISS IONERS
BOARD MEETING
NOVEMBER 15 ,20 12
The Annual Meeting of the Board of Co mmi ssioners of the Housing Authority of the City of
Jeffer so n, Missouri , was h eld at 7:30a.m. on Thursday, Nove mber 15,2012, in the Board room at
the Housin g Authority office, 1040 Myrtle Aven ue, Jeffe rson C ity, Missouri.
ROLL CALL: On roll call , the following we re in attendance: Chairman Larry Vincent, Vice
C hairman Jim C rabtree, and Commi ssio ne rs Dennis Mueller and Larry Kolb. Also in attendance
were Allen Po ll ock, Executive Direc tor; Jack Pletz, Legal Counsel ; Sonya Ross, Administrative
Assistant, a nd o ne member of the genera l public.
Vincent
Crabtree
Rector
Washington
Mueller
Kolb
Regu lar
12-12
12-12
9-12
0 -1 2
12-12
10-1 2
Vice Chairman Crabtree made the motion to adjo urn into Executi ve Sessi on for th e purpose of
cons idering the following m atters:
-Legal Action involving the Housing A uth ority and confidential or pri vi l eged communication
w ith it s attorney, under Section 610.021 (I) RSMO;
-Leasing, purchase or sale of real es tate by the Housing Autho ri ty w hen public knowledge
of the transaction mi ght adversely affect the lega l co n sidera ti o n therefore, under Section
6 10.02 1(2) RSMO;
-Hiring, firing, d isciplining or promotion of particul ar employees when persona l information
abo ut the employee is to be di sc us sed or recorded , under Section 610.021 (3) RSMO;
-Welfare cases of identifi able individual s, und er Section 610.021(8) RSMO.
Commissione r Mueller seconded the motion. Upon roll ca ll vote, th e motion was a pproved.
AYES:
NAYS:
ABSENT:
Crabtree, Muell e r, Ko lb , Vincent
None
Rector, Washin gton
Foll owing adj ournment of th e executi ve session, th e Board reconvened in open session.
ELECTION OF OFFICERS:
Commissioner Kolb made the motion to reta in Commissioner Vincent as Chairman and
Commissioner C rabtree as Vice Chairman. Comm issioner Mueller seconded the motion. Upon
fa vorable vo te Chainnan Vincent declared the m otion approv ed.
INFORMATIONAL IT EMS:
A. The monthly Financial Statements, Balance Sh eets and Inco me Statement for October 2012,
w ill be presented at the December Board meeting.
B. Mr. Pollock presente d the Novemb er, 20 12 Elderl y Newsletter.
C. Mr. Pollock reported that C hera Lampe and Emil y Buttler e ach o btained the Housing Choice
Voucher Occupancy C ertification estab li shed by the National Association o fHousing and
Redevelopme nt Officials.
D. Mr. Pollock presented the sco res es tabli sh ed by the Real Estate Assessment Center, office
ofHUD. Capital C it y Apartment received an overall sco re of97a and was designated a hi gh
performer. Hamilton Towers received a score of97 and also designated as high perfo rmer.
CONSENT AGENDA:
A. Approval of the Reg ular Meeting Minutes for October 16 , 2012.
B. Approval of the Executive Session Meeting M inutes , October 16, 20 12.
C. List of Disbursements for the m onth of October 20 12 . (Exhibi t #I. 111 15/2012)
D. Occupancy Report for the month of October 2 0 12 . (Ex hibit #2 . 111 15120 12)
Vice Chairman C r abtree ma de the motion to app r ove the Consent agenda, seco nded by
Commissioner Mueller. Upon unanimous favorable vote, C h airman Vincent declared the motion
approved .
RESOLUTIO N NO . 4360
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Reso lu ti on
Vice Chairman Crabtree ma de the motion to approve the proposed rent and damage w rite-o ffs for
the month of October 2012 fo r Hamil ton Towers and Public Hou sing in the amount of$4,704.00.
Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman Vincent
decl ared the moti o n approved. (Exhibit #3 . 111 15/20 12 )
RESOLUTION NO 4361
RESOLUTION COMMENDING DORA WASHINGTON FOR SERVICE AS COMMISSIONER
OF THE HOUSING AUTHORITY OF THE CITY OF JEFFERSON, MISSOURI
See attached Resolution
Vice Chairman Crabtree made the motion to honor Dora Washington by presenting her with a
Resolution expressing deep appreciation for her efforts and contributions while serving on the Board
of Commissioners of the Housing Authority. Commissioner Mueller seconded the motion. Upon
unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #4. 11/1512012}
LAP A YETTE INTERCHANGE ADVISORY GROUP MEETING:
Mr. Pollock reported that he was asked to participate on the Advisory Committee for MoDot
regarding the Lafayette Street Interchange. Mr. Pollock stated that MoDot will purchase property
alone Lafayette Street from the Housing Authority and indicated that they would pay fair market
value for it.
Mr. Pollock reported that in order for MoDot to reduce bridge construction costs, they were
exploring the option of not replacing the viaduct as an open bridge, but rather installing a box culvert
over Wears Creek. Additional information will be provided when it becomes available.
SECURITY CAMERAS SYSTEM AT DULLE AND HAMILTON TOWERS;
Mr. Pollock reported that during the past month the Jefferson City Police Department requested staff
of the Housing Authority to review the security camera recordings at Dulle Tower. During that
review it was discovered that the system was recording less than one week of activities due to the
motion activated sensors. Several years ago Tech Electronics revised the system in Dulle and
Hamilton Towers. A quote of $23,790.00 by Tech Electronics was submitted to revise/replace the
recording equipment in order to provide 16 days of storage time for an additional $1,300.00 per
DVR.
It was the consensus of the Commissioner for staff to contact two (2) additional companies for
written quotes and present them at the next Board meeting for consideration and approval.
RENEWAL RATES FOR MEDICAL INSURANCE:
Mr. Pollock reported that staff reviewed a proposal from the current medical insurance carrier which
called for a 20% increase. Staff also compared the Authority rates with the State, County, School
District and City rates. Mr. Pollock stated that with only 29 employees, premiums are much higher
per person here that the other entities. Staff also spoke with several other insurance companies that
projected a lower rate than what the Authority currently pays, but that they were not underwritten
rates, so there could increase up to 107%. Mr. Pollock stated that the Authority would also be able
to get a guaranteed rate from a large insurance pool that insures housing authority employees
throughout the southeastern United States.
Chairman Vincent requested that Mr. Pollock provide a chart with comparison coverage and
premiums, including the amount that the Authority is paying for dependent coverage. Additional
information will be presented at the December Board meeting.
NEXT MEETING: December 18,2012 at 7:30a.m.
The Board meeting was adjourned by Chairman Vincent.
Larry Vincent, Chairman
ATTEST: ------------------------
Allen Pollock, Secretary