HomeMy Public PortalAbout20130516minutesBOARD OF COMMISSIONERS
BOARD MEETING
MAY 16, 2013
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, May 16 , 2013, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller, Larry Kolb and Myrtle Mayfield. Also
in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Michelle Wessler,
Housing Supervisor and Melenie Clardy, Administrative Assistant.
Regular
Vincent 12-12
Crabtree 12-12
Rector 8-12
Mueller 12-12
Kolb 12-12
Mayfield 4-12
APPEARANCE BY MICHELLE WESSLER:
Mr. Pollock introduced Housing Supervisor Michelle Wessler who gave a short overview of her job
duties. She has been with the Housing Authority for ten years and supervises eight people in the
Housing Department, the adult activities coordinator and one housing inspector. She can cover each
position if necessary. She also submits weekly, monthly, quarterly and yearly reports regarding
occupancy, funding, and compliance. In addition, she prepares letters, notices, forms and updates
for the ACOP, Admin Plan, leases and House rules. Ms. Wessler also facilitates advertising in
various media.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for March 2013
were presented.
B. A letter from owner’s agent for Linden Elderly was presented.
C. HUD correspondence regarding the Section 8 submission rate, the Public Housing
submission rate and 04/04/13 HUD letter regarding the Capital Fund Safety and Security
Grant.
D. April 26 Letter from Evers & Company regarding the upcoming Audit.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for April 16, 2013.
B. Approval of the Executive Session Meeting Minutes, April 16, 2013.
C. List of Disbursements for the month of April 2013. (Exhibit #1-C, 05/16/13)
D. Occupancy Report for the month of April 2013. (Exhibit #1-D, 05/16/13)
Vice Chairman Crabtree made the motion to approve the Consent Agenda for the month of April
2013. Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman
Vincent declared the motion approved.
RESOLUTION NO. 4391
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs for the
month of April 2013 for Capital City Apartments, Hamilton Tower, Westminster and Public Housing
in the amount of $9,084.66. Commissioner Kolb seconded the motion. Upon unanimous favorable
vote, Chairman Vincent declared the motion approved. (Exhibit #2, 05/16/13)
RESOLUTION NO. 4392
RESOLUTION APPROVING CONSTRUCTION FOR THE NEW PUBLIC HOUSING UNIT
See attached Resolution
Public Housing Replacement funds will cover most of the construction cost. Staff recommended
reimbursing the fund from Urban Renewal Funds to the Public Housing fund for the purchase and
clearance of the property (approximately $35,000) and to fund $65,000 from the developer’s fees for
the LIHTC developments. The developer’s fees are currently in a restricted account. Vice Chairman
Crabtree made the motion to remove the restriction from the account and move forward with
construction. Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman
Vincent declared the motion approved. (Exhibits #4-A and 4-B, 05/16/13)
RESOLUTION NO. 4393
RESOLUTION APPROVING MODIFICATION TO THE ADMISSION AND CONTINED
OCCUPANCY PLAN (ACOP)
See attached Resolution
Mr. Pollock requested a change in the way applicants are allowed to obtain and submit applications
for Public Housing. Currently applicants may pick up applications at the office, print one from the
website or request that an application be mailed. To save postage costs and staff time, staff will no
longer mail applications to applicants or accept completed applications by mail. The required thirty
day comment period for the change will be over on May 17, 2013. Commissioner Kolb made the
motion to approve the change subject to no tenant comments. Commissioner Mueller seconded the
motion. Upon unanimous favorable vote, Chairman Vincent declared the motion approved (Exhibit #6,
05/16/13)
RESOLUTION NO. 4394
RESOLUTION APPROVING MODIFICATION TO THE PUBLIC HOUSING LEASE
See attached Resolution
Staff requested a change to the Public Housing Lease to eliminate some postage costs when adverse
action letters are mailed via first class mail and by registered return receipt requested. Staff proposes
to mail adverse action letters only via first class mail. The required thirty day comment period for
the change will be over on May 17, 2013. Commissioner Crabtree made the motion to approve the
change subject to no tenant comments. Commissioner Kolb seconded the motion. Upon unanimous
favorable vote, Chairman Vincent declared the motion approved (Exhibit #7, 05/16/13)
PERSONNEL: Nothing to report
NEXT MEETING: June 18, 2013 at 7:30 a.m.
Vice Chairman Crabtree made the motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal Action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Kolb seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, Crabtree, Kolb, Mueller, Vincent
NAYS: None
ABSENT: Rector
Following adjournment of the executive session, the Board reconvened in open session.
Commissioner Kolb made the motion to adjourn the meeting. Vice Chairman Crabtree seconded the
motion. Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary