HomeMy Public PortalAbout20130730minutesBOARD OF COMMISSIONERS
BOARD MEETING
JULY 30, 2013
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, July 30, 2013, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller, Larry Kolb, Penny Rector and Myrtle
Mayfield. Also in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel;
Jim Jenkins, Deputy Director; Sonya Ross, Administrative Assistant; Kenneth Brandt, Assistant
Maintenance Supervisor and one member of the general public.
Regular
Vincent 12-12
Crabtree 12-12
Rector 10-12
Mueller 12-12
Kolb 12-12
Mayfield 5-6
APPEARANCE BY KENNETH BRANDT:
Mr. Pollock introduced Assistant Maintenance Supervisor Kenneth Brandt who gave a short
overview of his job duties. Kenneth has been with the Housing Authority for six years and
supervises the maintenance department when Jeff Siegel is not available. Kenneth stated that the
biggest challenge is finding parts for old and outdated equipment. Kenneth supervises the
preventative maintenance of the heating and cooling systems, the boiler systems and carries the
backup pager.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for May 2013 and
June 2013 were presented.
B. Mr. Pollock presented the July 2013 Senior Newsletter.
C. Mr. Pollock presented the June 2013 monthly report for the Family Self-Sufficiency
program.
D. The First Presbyterian Church is again coordinating the Food 4 Kids free lunch program.
Lunches will be prepared by the church members and distributed starting July 1, 2013 in the
Buena Vista area.
E. MHDC recently conducted their Physical, Management, and Occupancy Review of Capital
City Apartments and Herron Apartments.
F. Mr. Pollock presented the Annual Audit report for Alpha Homes, Inc.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for June 18, 2013.
B. Approval of the Executive Meeting Minutes, June 18, 2013.
C. List of Disbursements for the month of June 2013. (Exhibit #1. 07/30/2013)
D. Occupancy Report for the month of June 2013. (Exhibit #2, 07/30/2013)
Commissioner Mueller made the motion to approve the Consent Agenda for the month of June 2013.
Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman Vincent
declared the motion approved.
RESOLUTION NO. 4399
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs for the
month of June 2013 for Capital City Apartments, Hamilton Towers and Public Housing in the
amount of $4,365.96. Commissioner Rector seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #3, 07/30/2013)
BUDGET/FUNDING ISSUES:
Mr. Pollock reported that both houses of congress continue to work on budgets, including the
funding for HUD. A 20% reduction in the budget is anticipated should the funding not be approved.
The Commissioners were previously provided a budget reflecting a 20% reduction from the
approved budget. The Commissioners suggested that additional information be provided at the
August Board meeting reflecting a 10% reduction.
DEED OF TRUST MODIFICATION AGREEMENT:
Mr. Pollock reported that the Board approved the Deed of Trust Note Modification Agreement
between the Missouri Housing Development Commission and the Hyder Development Group, L.P.
and subsequently approved by the tax credit purchaser.
PERSONNEL:
-Lupe Medina Buckingham appointed as Public Housing Manager.
NEXT MEETING DATE: August 20, 2013 at 7:30 a.m.
Vice Chairman Crabtree made the motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO; and
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Mueller seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, Rector, Crabtree, Kolb, Mueller, Vincent
NAYS: None
ABSENT: None
Following adjournment of the executive session, the Board reconvened in open session.
Vice Chairman Crabtree made the motion to adjourn the meeting, seconded by Commissioner
Rector. Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary