HomeMy Public PortalAbout20130820minutesBOARD OF COMMISSIONERS
BOARD MEETING
AUGUST 20, 2013
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, August 20, 2013, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller, Larry Kolb and Penny Rector. Also in
attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Sonya Ross,
Administrative Assistant; Dave Cundiff, Housing Inspector and one member of the general public.
Regular
Vincent 12-12
Crabtree 12-12
Rector 10-12
Mueller 12-12
Kolb 12-12
Mayfield 5-7
APPEARANCE BY DAVE CUNDIFF:
Mr. Pollock introduced Dave Cundiff, Housing Inspector who gave a short overview of his job
duties. Dave has been employed with the Housing Authority for 27 years, 19 years as the Housing
Inspector. Dave is in charge of the initial move-in inspection, annual inspection and re-inspections
for the Section 8 program. He also conducts the semi-annual, annual and move-out inspections for
Public Housing and Multi-Family housing units. Other duties include collecting the rent money at
the satellite offices and delivering mail to and from the main office and the managers offices. Dave
also checks the apartments for occupancy including posting the doors for abandonment when needed.
One of Dave’s biggest challenges is trying to play mediator between the tenant and landlord to
reconcile differences.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statement for June 2013 were
presented.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for July 30, 2013.
B. Approval of the Executive Meeting Minutes, July 30, 2013.
C. List of Disbursements for the month of July 2013. (Exhibit #1, 08/20/2013)
D. Occupancy Report for the month of July 2013. (Exhibit #2, 08/20/2013)
Vice Chairman Crabtree made the motion to approve the Consent Agenda for the month of July
2013. Commissioner Rector seconded the motion. Upon unanimous favorable vote, Chairman
Vincent declared the motion approved.
RESOLUTION NO. 4401
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs for the
month of July 2013 for Hamilton Towers and Public Housing in the amount of $11,524.52.
Commissioner Mueller seconded the motion. Upon unanimous favorable vote, Chairman Vincent
declared the motion approved. (Exhibit #3, 08/20/2013)
BUDGET AND FUNDING ISSUES:
Mr. Pollock presented two modified budget reports reflecting reductions from the previously
approved budget for all Housing Authority owned properties for FYE 03/31/14 and the Tax Credit
projects for FYE 12/31/13. Mr. Pollock stated that HUD allocates income amounts on a month by
month basis and the flow is not consistent, but that the Authority was operating close to the budgeted
expectations as modified for the funding cuts. (Exhibit #4, 08/20/2013)
It was the consensus of the Board that Mr. Pollock provide an updated budget report quarterly with
the projected changes.
RENTAL ASSISTANCE DEMONSTRATION :
Mr. Pollock provided background information on a new program, Rental Assistance Demonstration
(RAD) that would cut money from Public Housing and convert to long-term Section 8 rental
assistance contracts. Mr. Pollock stated that the Authority would be unable to participate in the
program due to the money flow and the conditions of the public housing units without also coupling
with a low-income tax credit allocation. Mr. Pollock is investigating the allocation of tax credits in
order to rehabilitate the properties. The public housing units were constructed in 1957 and the
foundations design is causing sinking floors. Additional information will be provided at a future
Board meeting.
CAPITAL FUND PROGRAM AMENDMENT:
Mr. Pollock presented the Capital Fund amendment that was submitted to HUD for approval. The
Amendment will become effective 9/9/2013 to assist with public housing developments in order to
serve low-income families. The previously approved budget contained a greater amount than
allocated, but was not a direct result of the pending budget cuts, nor the sequester of funds. (Exhibit #5,
08/20/2013)
NEXT MEETING DATE: September 24, 2013
Commissioner Rector made the motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Kolb seconded the motion. Upon roll call vote, the motion was approved.
AYES: Rector, Crabtree, Kolb, Mueller, Vincent
NAYS: None
ABSENT: Mayfield
Following adjournment of the executive session, the Board reconvened in open session.
Vice Chairman Crabtree made the motion to adjourn the meeting, seconded by Commissioner
Rector. Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary