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HomeMy Public PortalAbout20130924minutesBOARD OF COMMISSIONERS BOARD MEETING SEPTEMBER 24, 2013 The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, September 24, 2013, in the Board room at the Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri. ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice Chairman Jim Crabtree, and Commissioners Dennis Mueller, Larry Kolb and Penny Rector. Also in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director; Sonya Ross, Administrative Assistant; Chera McCoy, Section 8 Manager and one member of the general public. Regular Vincent 12-12 Crabtree 12-12 Rector 10-12 Mueller 12-12 Kolb 12-12 Mayfield 5-7 APPEARANCE BY CHERA MCCOY: Mr. Pollock introduced Chera McCoy, Section 8 Manager for the Housing Choice Voucher program, who gave a short overview of her job duties. Chera has been with the Housing Authority for two years as the housing coordinator. The Jefferson City Housing Authority has 230 vouchers and of those 230 vouchers she is utilizing 190 due to budgetary reasons. She coordinates everything from the tenant move-in’s, adjustments to rent due to change in income, annual re-certifications, terminations and move-outs, monthly reports, payments to the landlords and monthly reports to her supervisor as well as meeting with tenants that come from different agencies throughout the country into the Jefferson City Section 8 program. Chera is in the process of making changes to the Administrative Plan that covers her program that will be presented to the Board during the October Board meeting. Out of the 190 vouchers Chairman Vincent questioned how many of those were re-certifications? Chera indicated anywhere between 10-30 re-certifications, and approximately 15 to 20 income changes between re-certifications and approximately one termination a month. Out of the 190 vouchers 40 of those slots are operated through the Family Self-Sufficiency (FSS) program to help families receiving assistance to become self-supportive. The program is administered by a program coordinator who is a contract administrator. Chera oversees the funding part of that program. The Section 8 Voucher waiting list was closed for five (5) years and reopened in November 2012. At this time there are 471 on the voucher waiting list. INFORMATIONAL ITEMS: A. The monthly Financial Statements, Balance Sheets and Income Statement for August, 2013 were presented. B. Mr. Pollock presented the August, 2013 monthly report for the Family Self-Sufficiency program. C. Mr. Pollock received a letter from HUD regarding the Application for the Safety and Security Grant. Following review of all applications HUD held a lottery to determine which applications would be funded. The application submitted by the Jefferson City Housing Authority was not selected. D. Mr. Pollock reported that one of the children of the Jefferson City Public Housing would be recognized at the Missouri NAHRO meeting in Independence for her entry “What Housing Means to Me” poster contest. Mr. Pollock also received notice from National NAHRO that her poster was selected as one of 12 which will appear in the 2014 calendar. E. Mr. Pollock reported that Chera McCoy’s Great Aunt is on the waiting list at Kenneth Locke Apartments. F. Mr. Pollock presented a thank you note from a tenant at Herron Apartments who appreciated the wonderful help from the maintenance department and staff during installation of additional vertical bars around her tub. G. Mr. Pollock spoke with Mr. Pletz’s secretary whose grandmother lives at Herron and relayed a message on how wonderful the maintenance department is. CONSENT AGENDA: A. Approval of the Regular Meeting Minutes for August 20, 2013. B. Approval of the Executive Meeting Minutes, August 20, 2013. C. List of Disbursements for the month of August 2013. (Exhibit #1, 09/24/2013) D. Occupancy Report for the month of August 2013. (Exhibit #2, 09/24/2013) Vice Chairman Crabtree made the motion to approve the Consent Agenda for the month of August 2013. Commissioner Rector seconded the motion. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. RESOLUTION NO. 4402 RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE See attached Resolution Commissioner Rector made the motion to approve the proposed rent and damage write-offs for the month of August 2013 for Public Housing in the amount of $2,187.00. Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #3, 09/24/2013) BUDGET/FUNDING ISSUES: During the August 2013 Board meeting it was the consensus of the Board that Mr. Pollock provide an updated budget report quarterly with the projected changes. Mr. Pollock will present the next quarterly report during the October 2013 Board meeting. LOW-INCOME TAX CREDIT PROPERTIES: Mr. Pollock presented the audit summary for the four (4) low-income tax credit properties prepared by Rubin Brown. The reports are solely for the Housing Authority Board of Directors and the related respective general partner entities. PUBLIC HOUSING LEASE: Mr. Pollock reported that staff initiated the thirty day comment period concerning a proposed change to the Public Housing Lease and mailed notices to all public housing residents. Each Housing Authority is required to post the proposed changes allowing the tenants a 30 day comment period. Mr. Pollock will present the changes and comments received to the Board during the October Board meeting. REX WHITTON EXPRESSWAY; Mr. Pollock presented an updated map by MODot regarding the Lafayette and Dunklin interchange. Following the traffic study by the City and County, the traffic volume should only require a signalized intersection and not a round-about. Another major change is a revision to the box culvert of Wears Creek and the closed box structure carrying the expressway over Lafayette Street. Cost comparisons have been revised to a bridge structure similar to the current structure. A public hearing is scheduled for September 26, 2013 at Pleus Hall, Immaculate Conception Church. NEXT MEETING DATE: October 15, 2013 Commissioner Rector made the motion to adjourn into Executive Session for the purpose of considering the following matters: -Legal action involving the Housing Authority and confidential or privileged communication with its attorney, under Section 610.021(1) RSMO; -Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of the transaction might adversely affect the legal consideration therefore, under Section 610.021(2) RSMO; -Hiring, firing, disciplining or promotion of particular employees when personal information about the employee is to be discussed or recorded, under Section 610.021(3) RSMO; -Welfare cases of identifiable individuals, under Section 610.021(8) RSMO. Vice Chairman Crabtree seconded the motion. Upon roll call vote, the motion was approved. AYES: Rector, Crabtree, Kolb, Mueller, Vincent NAYS: None ABSENT: Mayfield Following adjournment of the executive session, the Board reconvened in open session. Commissioner Rector made the motion to adjourn the meeting, seconded by Commissioner Kolb. Upon unanimous favorable vote, the motion was approved. Larry Vincent, Chairman ATTEST: Allen Pollock, Secretary