HomeMy Public PortalAbout20140225minutesBOARD OF COMMISSIONERS
BOARD MEETING
FEBRUARY 25, 2014
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, February 25, 2014, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Commissioners Dennis Mueller, Larry
Kolb, Penney Rector and Donna White. Also in attendance were Allen Pollock, Executive Director;
Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director; Sonya Ross, Administrative Assistant;
Sandy Boillot, Housing Manager, and one member of the general public.
Regular
Vincent 11-12
Rector 9-12
Mueller 12-12
Kolb 12-12
Mayfield 8-12
White 1-1
Commissioner Rector called the meeting to order.
OATH OF OFFICE:
Donna White executed the Oath of Office and Appointment Documents as a Commissioner.
Commissioner Rector welcomed her to the Housing Authority Board of Commissioners.
ELECTION OF VICE CHAIRMAN:
Commissioner Mueller made the motion to nominate Penney Rector as Vice Chair. Upon
unanimous favorable vote, the motion was approved.
APPEARANCE BY SANDY BOILLOT:
Mr. Pollock introduced Sandy Boillot, Housing Manager who has been with the Housing Authority
for forty years. As the Housing Manager of Hamilton/Dulle Towers and Estes Apartments, Sandy
has a total of 219 units. Sandy provided an overview of the complexes and stated Hamilton/Dulle
Towers is for those that are eighteen and over with physical and mental disabilities, and those fifty or
older without disabilities. Estes Apartments provides services for individuals with developmental
disabilities before the age of twenty-two. Sandy’s duties include visiting with respective clients,
verifications, move-ins, move-outs, re-certifications and offer letters, plus day to day issues dealing
with the residents. The Commissioners thanked Sandy for her forty years of service and commended
her for a job well done.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for December
2013 and January 2014, were presented.
B. Mr. Pollock reminded the Commissioners that the Disclosure Statements were due May 1,
2014, and were available on the Missouri Ethics Commission website. Also copies will be
available during the March Board meeting.
C. Mr. Pollock informed the Commissioners that a family member of Tim Gardner,
Maintenance Department, has applied for housing assistance.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes for January 21, 2014.
B. Approval of the Executive Meeting Minutes, January 21, 2014.
C. List of Disbursements for the month of January 2014. (Exhibit #1, 2/25/2014)
D. Occupancy Report for the month of January 2014. (Exhibit #2, 2/25/2014)
Commissioner Kolb made the motion to approve the Consent Agenda, seconded by Commissioner
Mueller. Upon unanimous favorable vote, Vice Chair Rector declared the motion approved.
RESOLUTION NO. 4425
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Kolb made the motion to approve the proposed rent and damage write-offs for the
month of January 2014 for Hamilton Towers, Hyder I and Public Housing in the amount of
$7,325.83. Commissioner Mueller seconded the motion. Upon unanimous favorable vote, Vice
Chair Rector declared the motion approved. (Exhibit #3, 2/25/2014)
BUDGET/FUNDING ISSUES:
Mr. Pollock presented the December 31, 2013 budget quarterly reports for the Tax Credit and
Housing Authority properties reflecting the reductions and modifications relating to the projected
cuts. The additional cuts have been a challenge, but the Authority is now in line with the available
funding. The next quarterly report will be presented at the April Board meeting.
RESOLUTION NO. 4426
RESOLUTION APPROVING REVISIONS TO ENTERPRISE INCOME VERIFICATION
PROCEDURES
See attached Resolution
Mr. Pollock reported that the Enterprise Income Verification procedures were presented and
approved by the Commissioners at a previous Board meeting. Following approval and review of the
regulations published by HUD, it was determined that the final version did not reflect the intended
corrections.
Commissioner Kolb made the motion to approve the revision to the Enterprise Income Verification
Procedures, seconded by Commissioner Mueller. Upon unanimous favorable vote, Vice Chair Rector
declared the motion approved. (Exhibit #4, 2/25/2014)
RESOLUTION NO. 4427
RESOLUTION COMMENDING JIM CRABTREE FOR HIS SERVICES AS COMMISSIONER OF
THE HOUSING AUTHORITY AND THE LAND CLEARANCE FOR REDEVELOPMENT
AUTHORITY
See attached Resolution
Commissioner Mueller made the motion to honor Jim Crabtree by presenting him with a Resolution
expressing deep appreciation for his efforts and contributions while serving on the Board of
Commissioners of the Housing Authority and the Land Clearance for Redevelopment Authority.
Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Vice Chair Rector
declared the motion approved.
RESOLUTION NO. 4428
RESOLUTION APPROVING THE SALE OF LOTS TO PARKS COMMISSION OF THE CITY OF
JEFFERSON
See attached Resolution
Mr. Pollock reported that several years ago the Board of Commissioners approved deeding two (2)
undeveloped lots on School Street to the Parks Commission for parks and other public purposes
without charge. The Quit-Claim Deed and legal descriptions were approved by the Housing
Authority Board and presented to the Parks Commission, but was never finalized by the Parks
Commission.
Commissioner Kolb made the motion to approve the Resolution reconfirming the previous
Resolution, subject to Mr. Pletz’s review and authorized Chairman Vincent to sign the Quit-Claim
Deed and transfer to the Parks Commission. Commissioner Mueller seconded the motion. Upon
unanimous favorable vote, Vice Chair Rector declared the motion approved. (Exhibit #5, 2/25/2014)
NEXT MEETING DATE: 7:30 a.m. March 20, 2014
Commissioner Muller made the motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO; and
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Kolb seconded the motion. Upon roll call vote, the motion was approved.
AYES: White, Kolb, Mueller, Rector
NAYS: None
ABSENT: Vincent, Mayfield
Following adjournment of the executive session, the Board reconvened in open session.
Commissioner White made the motion to adjourn the meeting, seconded by Commissioner Kolb.
Upon unanimous favorable vote, the motion was approved.
Penney Rector, Vice Chair
ATTEST:
Allen Pollock, Secretary