HomeMy Public PortalAbout20101102minutesBOARD OF COMMISSIONERS
BOARD MEETING
NOVEMBER 16, 2010
The Annual Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, November 16, 2010, in the Board room at
the Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Phil Freeman, and Commissioners Penney Rector, Jim Crabtree and Larry Brickey. Also
in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins,
Deputy Director; Sonya Ross, Administrative Assistant, and two members of the general public.
Chairman Vincent declared a quorum present.
Regular Special
Freeman 12-12 1-1
Vincent 11-12 1-1
Washington 1-12
Crabtree 6-6 1-1
Rector 6-6 1-1
Brickey 1-1
OATH OF OFFICE:
Larry Brickey executed the Oath of Office and Appointment Documents as a Commissioner.
Chairman Vincent welcomed him to the Housing Authority Board of Commissioners.
ELECTION OF OFFICERS:
Commissioner Freeman made the motion to retain Commissioner Vincent as Chairman, seconded
by Commissioner Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
Commissioner Crabtree made the motion to retain Commissioner Freeman as Vice Chairman,
seconded by Commissioner Brickey. Upon unanimous favorable vote, Chairman Vincent declared
the motion approved.
APPEARANCE BEFORE THE COMMISSIONERS:
Ms. Karen Harris, LaSalette Apartments, again expressed concern regarding a Memo from Mr.
Pollock relating to open windows being considered an emergency situation and allowing staff to
enter apartments without advance notice. In her opinion that was an unreasonable statement and
she requested that sentence be removed from the policy. It was the consensus of the Commissioners
for Mr. Pletz to review the rules and provide additional information at the December Board meeting.
INFORMATIONAL ITEMS:
A.The monthly Financial Statements, Balance Sheets and Income Statements for October 2010,
were presented.
B.The Commissioners received copies of the Guide to Ethics Laws 2011, from the Missouri
Ethics Commission.
C.Mr. Pollock received a letter from Robert Rennick, Jefferson City Fire Chief, thanking the
Housing Authority for allowing the fire department to use one of the homes on Washington
Street, for a training class.
D.Christmas Dinner, Bones Lounge & Restaurant, January 19, 2011.
CONSENT AGENDA:
A.Approval of the Regular Meeting Minutes for October 19, 201.
B.Approval of the Special Meeting Minutes for November 8, 2010
C.Approval of the Executive Session Meeting Minutes, October 19, 2010.
D.Approval of the Executive Session Special Meeting Minutes, November 8, 2010.
E.List of Disbursements for the month of October, 2010. (Exhibit #1, 11/16/2010)
F.Occupancy Report for the month of October, 2010. (Exhibit #2, 11/16/2010)
Vice Chairman Freeman made the motion to approve the Consent Agenda, seconded by
Commissioner Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4248
RESOLUTION APPROVING THE WRITE-OFFS OF TENANTS’ ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Rector made the motion to approve the proposed rent and damage write-offs for the
month of October, 2010, for Hamilton Towers, Westminster and Public Housing in the amount of
$8,073.44. Vice Chairman Freeman seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #3, 11/16/2010)
RESOLUTION NO. 4249
RESOLUTION APPROVING ANNUAL BUDGET FOR FYE 03/31/2012 AND FYE DECEMBER
31, 2011
See attached Resolution
Mr. Pollock presented the above Resolution which would approve the General Operating Budget
covering all of the operations and activities of the Housing Authority and the Land Clearance for
Redevelopment Authority, with the different fiscal years for housing authority operations and tax
credit property operations. The Budget would be submitted to HUD for approval following
favorable action by the Board.
Vice Chairman Freeman made the motion to approve the Resolution, seconded by Commissioner
Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit
#4,. 11/16/2010)
RESOLUTION NO. 4250
RESOLUTION APPROVING REVISIONS TO THE MODEL ADMINISTRATIVE PLAN
See attached Resolution
Mr. Pollock stated that by adopting this Resolution it would allow approval of the revised Section
8 Administrative Plan governing the operations of the Housing Choice Voucher program to conform
to the current HUD regulations. Commissioner Rector made the motion approving the revisions to
the Administrative Plan, seconded by Commissioner Crabtree. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #5, 11/16/2010)
RESOLUTION NO. 4251
A RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING A
CONTRACT WITH ACTION REALTY AS THE AGENT FOR THE SALE OF FIVE NICHOLS
CAREER HOMES
See attached Resolution
Mr. Pollock reported that staff advertised for a realtor to market the five (5) homes on Edmonds
Street, but that no one submitted a proposal in response to the advertisement. He then contacted an
agent who had previously expressed an interest and Action Realty submitted a proposed agreement.
Mr. Pletz reviewed the proposed real estate contract from Action Realty and recommended an
addendum to the contract stating that they would agree to try to market the homes to low and
moderate income families and that they would comply with HUD and State requirements.
Vice Chairman Freeman made the motion to approve the Resolution, seconded by Commissioner
Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit
#6, 11/16/2010)
NEXT MEETING: December 14, 2010 at 7:30 a.m.
Commissioner Crabtree made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge
of the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3) RSMO; and
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Vice Chairman Freeman seconded the motion. Upon roll call vote, the motion was approved.
AYES;Rector, Freeman, Crabtree, Brickey, Vincent
NAYS:None
ABSENT:Washington
Following the adjournment of the executive session, the Board reconvened in open session.
Vice Chairman Freeman made the motion to adjourn the meeting, seconded by Commissioner
Crabtree. Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary