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Home My Public Portal About20100610minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION June 10.2U10 5:15 P.M. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Ralph Robin*tt.Chuirman 1 of JarkDeeken 1of1 Chris Jordan, Vice Chairman 1 of J. Rick K4iha|nvich 1 of David Nunn 1of1 Chris Yarnell 1 of Michael Lester, Alternate i of COMMISSION MEMBERS ABSENT Randy Bickel 0of1 Bob George 0of1 Scott Stacey 8of1 Dean Dutoi, Alternate 0of1 EX -OFFICIO MEMBERS PRESENT Eric Struemph, City Council Liaison STAFF PRESENT Janice McMillan, Deputy Director ofPlanning & Transportation Services Eric Barron, Senior Planner Drew Hi|per.Associate City Counselor David Bange.Engineering DivisionDiraotor Anne Stratman, Administrative Assistant 1. Call hoOrder and Introduction ofyNenbmns.Ex-officio Members and Staff The Chairman, five regular members and one alternate was present. Aquorum was present. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department ofCommunity dDevelopment: Chapter 35ofthe City Code, Zoning Chapter 33ofthe City Code, Subdivision Regulations Chapter 31 of the City Code, S(ormvvatmr Management Chapter 8ofthe City Code, Building Regulations Chapter 7ofthe City Code, Boards and Commissions Chapter 3nfthe City Code, Advertising and Sign Code Comprehensive Plan and Land Use Map Copies ofapplications under consideration Alist ofproperty owners towhom notices were sent Affidavit ofpublication ofthe public notice inthe newspaper Rules ofProcedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies ufdrawings, plans, and/or renderings under consideration Letters ormemoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Designation ufVoting Alternates The Chairman announced that all regular members and alternate Mr. Lester were designated to Minutes/Jefferson City Planning & ,Zoning Commission June 10, 2010 Page 2 Adoption of Agenda Mr. Yarnell moved and Mr. Jordan seconded to adopt the agenda as revised. The motion passed 6-0 with the following votes: Aye: Deeken, Jordan, Lester, Mihalevich, Nunn, Yarnell 4. Approval of Minutes from the Regular Meeting of May 13, 2010 Mr. Nunn moved and Mr. Lester seconded to approve the minutes of the Regular Meeting of May 13, 2010. The motion passed 6-0 with the following votes: Aye: Deeken, Jordan, Lester, Mihalevich, Nunn, Yarnell Communications Received No correspondence was received. 6. New Business — Public Hearings Case No. P10014 — 305 and 307 Flora Drive; Rezoning. Request filed by Gary and Mary Phillips, property owners, to rezone an area consisting of 1.25 acres from C-2 General Commercial to C -O Office Commercial and to rezone an area consisting of 3 acres from PUD Planned Unit Development to C -O Office Commercial. The property is generally located on the north side of Flora Drive approximately 300 feet west of Tanner Bridge Road and is described as part of the Southeast Quarter of Section 13, Township 44 North, Range 12 West, and part of Tract C of Southwood Hills Addition, Jefferson City, Missouri. Mr. Harold McDowell, 1010 Leslie Boulevard, spoke on behalf of the Applicant and requested to withdraw this case. No action was necessary by the Commission. Case No. P10015 — 1200 and 1300 Block of the future extension of Wildwood Drive; Voluntary Annexation. Application filed by Paula Bryan, property owner, for a voluntary annexation pursuant to Section 71.012 RSMo and zoning plan of C-1 Neighborhood Commercial. The property contains 40 acres of land including right-of-way and is generally located on the future extension of Wildwood Drive approximately 550 feet south of West Edgewood Drive. The property is accessed from 3316 Frog Hollow Road and is described as the Southwest Quarter of the Northeast Quarter of Section 16, Township 44 North, Range 12 West, Cole County, Missouri. Mr. Barron described the proposal and explained that the purpose of this request is to incorporate the subject property into the city limits with a C-1 Neighborhood Commercial zoning designation. Mr. John Bryan, 12721 Deer Run Road, spoke regarding this request on behalf of Ms. Paula Bryan. He explained that although there are no plans for development of the subject property at this time, any development will need to be hooked up to the city sanitary sewer system. Mr. Bryan stated that the closest sanitary sewer system in proximity to the subject property is currently located on the south side of Edgewood Drive. He clarified that Cole County will not commit to a date for the extension of Wildwood Drive, at this time, due to sales tax revenue being down. No one spoke in opposition of this request and no correspondence was received. Mr. Barron gave the Planning Division staff report and explained that the property owner has submitted a petition to annex the property into the City of Jefferson with a C-1 Neighborhood Commercial zoning. He stated that a re -designation of the property from residential to commercial on the development plan map of the Comprehensive Plan would be necessary in order to support the zoning plan. Mr. Barron explained that the route of the future extension of Wildwood Drive south from West Edgewood Drive travels through this property and right-of-way for the future roadway has already been acquired by Cole County. He stated that the property is contiguous to the current city limits and the property lends itself well to incorporation and C-1 Neighborhood Commercial zoning. Minutes/Jefferson City Planning & Zoning Commission June 10.2U1O Mr. Nunn moved and Mr. Yarnell seconded to recommend approval of the annexation petition and zoning plan for the property to be zoned C-1 Neighborhood Commercial and designated as commercial on the development plan map ofthe Comprehensive P|mn, to the City Council. The motion passed 8-0with the following votes: Aye: Deeken.Jordan, Lester, [Wihu|evioh.Nunn, Yarnell 7. Other New Business Case No. P10018— 1225 VK Stadium Boulevard; Minor Amendment hmPUD Plan to clarify signage. Request filed by city staff to clarify the placement ofo building mounted sign at e height of4876feet aameasured from the grade atthe base ofthe building. The property islocated on the southeast corner of the intersection of West Stadium Boulevard and VVaot Edgavvood Drive and is described as pad of the Northwest Quarter ofSection 14, Township 44 North, Range 12 West, inthe City ofJefferson, Cole County, Missouri. K8c Barron explained this is a staff initiated request for clarification of allowed signage for a PUD Plan that was approved by the Planning and Zoning Commission on May 14. 2000. and the City Council on June 15, 2000. He stated that the issue revolves around the height ofthe proposed building mounted sign on the Orthopaedic Center building. Mr. Barron explained that signs are regulated by Chapter 3 of the City Code, which allows for a maximum sign height of 32 fee(. For building mounted uignn, the height is measured from the grade at the base of the building. He abated that the height of the proposed orthopedic building -mounted sign is 46.75 feet as measured from the bonm of the building. Mr. Barron explained that signs higher than 32 feet may be permitted in the PUO zoning district as o component of a PUD Plan. He a(aiod that in this ooso. the height of the proposed orthopedic build ing-muunbsdsign was not identified as exceeding 32feet on the PUD application and the rendering showing the building -mounted sign was submitted only two days prior to the Planning and Zoning Meeting on May 14, 2000. Mr. Barron explained that while the building elevation drawing showed the building mounted uign, there was no indication that the signage exceeded 32 feet and there was no discussion about the height ofthe sign at the Planning and Zoning Commission orCity Council meeting. He stated that with no information presented and no discussion on the h`pic, it is unclear as towhether the exceptional height ufthe sign was approved within the PUD Plan. Mr. Barron explained that rather than assume approval of an item that is outside normal code allowances and that had such limited information presented on it, staff requested determination. Mr. Barron oontinued, explaining that for pole signs, the code allows measuring the height from either the grade at the base of the pole or the grade of the centerline of the adjacent street, Mr. Barron explained that xvhi|o the subject sign is not a pole aign, there is an elevation difference between the site and the adjacent street. Hestated that ifmeasured from the grade of Stadium Boulevard in front ofthe buiNinQ. the height ofthe proposed sign would be 37.3 fent, and if measured from the grade of Edgawood Driva, the height of the proposed sign would be 46.4 feet. Furthermore, Mr. Barron exp|ained, ifthe JCMG property were located in a standard commercial diotrint. the property vvnu|d be potentially eligible to display 1,302 square feet of signage. The total amount ofexisting and proposed signage displayed on ihoJCK4G property in 452 square Mr. Mike Berandzen.SepbaAVnConstruction, 6O1 Monroe Street, described the signage proposed, and remarked hethought the sign location had been established bythe Commission on May 14, 2809. Noone spoke inopposition tothis request and nocorrespondence was received. Mr. Barron stated that staff is neutral on this request, and requests clarification whether the signage asproposed has the Commission's approval. Minutes/Jefferson City Planning & Zoning Commission June 10.2010 Mr. Nunn commented the signage is building mounhad, rather than pole mounbsd, which he believes makes difference. He stated that the square footage is also quite bit |eaa than what otherwise would beallowed, which isimportant oswell. Mr. Nunn moved and Mr. Jordan seoo,Jnd to approve the Minor Amendment to the PUD Plan with the signage osproposed. The motion passed 0-0with the following votes: Aye: Doakun.Jordan, Lester, k1iha|avioh.Nunn, Yarnell 8. Miscellaneous Reports Ms. K4oMU|an explained that a letter was distributed to the P&Z members from the Environmental Protection Agency (EPA) inviting Jefferson City to submit o proposal for the 2010 Greening America's Capitals project. She requested a volunteer to auuiai staff and others in the community to come up with a project to submit to the EPA. K4o. k4cK4i||an clarified that this is not a grant, it is technical aaaiutunmy vvhone the city would provide in kind support in terms ofstaff and GIS support. She stated that there may be opportunities to apply for grants in the future. Ms. McMillan explained that the focus is on state copiba!y, where the capital city would provide examples for other communities to follow in terms of livability initiatives. She stated that there may be demonstration projects that would advance livability standards that a number of federal programs are based on. Ms. McMillan explained that the focus would be on central core areas of the city such as the Central East Side area, 0|d Tovvn, the downtown area and the prison redevelopment area. K4a. McMillan explained that the letter of interest needs to be submitted byJuly 0. 2010 which would identify the areas the city would focus on. Mr. Lester volunteered to serve on the Committee that would draft the letter ofinterest. 9. Other Business A. Election ofOfficers Mr. [}eeken moved and Mr. Nunn seconded to ne-a|oot Ralph Robin*K. Chairman and Chris Jordan, Vice Chairman. The motion passed 9~0with the following votes: Ay*: Ueeken.Jordan, Lester, K4ihu|ovioh.Nunn, Yarnell B.Appointment ofLiaison tmEnvironmental Quality Commission In the absence of regular members the appointment ofa Liaison to the Environmental Quality Commission was tabled to the July 8. 2010 meeting. 10. Adjourn. There being no further business, the meeting adjourned at 5:55 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary