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HomeMy Public PortalAbout20110714minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION July 14, 2011 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RE Ralph Robinett, Chairman 2 of 2 Jack Deeken 2 of 2 Dean Dutoi 2 of 2 Bob George 1 of 2 Chris Jordan, Vice Chairman 2 of 2 David Nunn 1 of 2 Scott Stacey* 2 of 2 Chris Yarnell 1 of 2 Michael Lester, Alternate 2 of 2 Bunnie Trickey Cotten, Alternate 1 of 2 Dale Vaughan, Alternate 2 of 2 *Arrived Late COMMISSION MEMBERS ABSENT J. Rick Mihalevich 1 of 2 EX -OFFICIO MEMBERS PRESENT Shawn Schulte, City Council Liaison STAFF PRESENT Janice McMillan, Deputy Director of Planning & Transportation Services Eric Barron, Senior Planner Drew Hilpert, Associate City Counselor Shane Wade, Engineering Division Anne Stratman, Administrative Assistant 10 1. Call to Order and Introduction of Members, Ex -officio Members and Staff The Chairman, six regular members and all alternates were present. A quorum was present. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Community Development: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Designation of Voting Alternates The Chairman announced that all regular members and Ms. Cotten and Mr. Lester were designated to vote. 3. Adoption of Agenda Mr. Nunn moved and Mr. Dutoi seconded to adopt the agenda as printed. The motion passed 8-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Jordan, Lester, Nunn, Yarnell Minutes/Jefferson City Planning & Zoning Commission Jul/14.2O11 4. Approval ofMinutes from the Regular Meeting mfJune 9, 2011 K8c Nunn moved and Mr. George seconded to approve the minutes of the Regular Meeting of June 0.2U11 as written. The motion passed 8-Owith the following votes: Aye: Cotten, Deeken, Dutoi, George, Jordan, Lester, Nunn, Yarnell Approval ofMinutes from the Work Session ofJune 9`2011 Mr. Jordan moved and Mr. Yarnell seconded to approve the minutes of the Work Session of June 9, 2011 as written. The motion passed 8-0 with the following votes: Aye: Cotten, Deeken, Duh/i.George, Jordan, Leeh*r, Nunn, Yarnell 6. Communications Received Correspondence was received for Case No. P11U05. 4. New Business/Public Hearings Case No. P110O6-4OOWest Main Street; Rezoning and Preliminary PUD Plan. Application filed by City of Jefferson, property uwner, on behalf of Ron Dovvaon, authorized representative, Capital PNiU Bottom LLC, applicant, torezone D.0acres from &1-1 to PUD and a Preliminary PUD Plan for 2.49 acres consisting of a commercial development with a variety of uses including nffimss, raobaurant, retail spaon, event space, welcome center, and farmers market. The property is located on the north side of West Main Street 408 feet east of Missouri Boulevard and is described an part of Section 7, Township 44 North, Range 11 VVeat, Jefferson City' Cu|a County. Missouri. (Barnes Griffin Incorporated, Consultant) Mr. Barron described the proposal and explained that the rear portion ofthe property is zoned N- 1 Light Industrial and the front portion of the property is zoned PUD Planned Unit Development. He stated that the property is currently owned by the City and is under contract to be sold to Capital PWi|| Bottom, LLC. Mr. Barron explained that the request is to rezone the rear portion of the property from M'1 to PUD in order to unify the zoning of the property and support the proposed PUD Plan. He stated that an underlying zoning of C-2 General Commercial is proposed within the Preliminary PUD Plan for the purpose of identifying permitted uses with several other uses included as permitted uses as listed in the staff report. Mr. Stacey arrived at5:24p.m. PWc Ron Davvson, 928 Nob Hill Rood, spoke regarding this request and explained that three years ago the City putout a Request for Proposal (RFP) for this property to be redeveloped. He ebah*d that his development group responded to this RFP and was selected to move forward. Mr. Dawson explained that the proposal consists of an event destination type space that could possibly include uses such as a visitor's nonbar, retail spaoe, farmer's noarket, office opaoo, nootsunont and brewery. He stated that they are open to Union Pacific Railroad's concerns and will work with them throughout the process. Mr. Dawson explained that the subject property was recently surveyed. He otebad that he is aware of the limitations imposed by being in o floodplain and will 8u||ow FEMA guidelines. Mr. Dawson explained that they intend to keep the industrial characteristics of the property intact. He stated thatAmerenUE'a substation will not impact the proposed project and wi|| be buffered with greenery along the fence line. Mr. Dawson explained thatAmenanUE is aware of the proposed project. Mc 8hon Sbzne, Thompson Coburn LLP, One UG Bank Plazo, SL Louis, KAisaouh, voiced concerns on behalf of Union Pacific Railroad Company. Mr. Stone explained that Union Pacific Railroad Company has tracks that are located on the northern portion of the subject property. He stated that on the northern most boundary ofthe property line in e gravel road that Union Pacific Railroad Company uaan for access and storage of equipment and materials, Mr. Stone explained that the bullpen area allows access tothe western portion of Union Pacific Railroad Company's property. He ahabad that their oonmanno one whether or not this property is in fact Union Pacific Railroad Company's property. Mr. Stone explained that Union Pacific Railroad Company has always maintained ownership ofproperty 25 feet from the centerline ufits tracks. He stated that the northern property boundary buts up closer than 25 feet from the centerline of that southern track. Minutes/Jefferson City Planning & Zoning Commission July 14, 2011 Mr. Dawson explained that Union Pacific Railroad Company is concerned whether there will be parking on property that they own and use for access and storage of their equipment. He inquired whether there will be sufficient boundary restrictions to prevent people from trespassing on their tracks. Mr. Stone stated that there will be people parking in close proximity to a very active line. He explained that there is a manual railroad switch just on the other side of that northern most line. Mr. Stone stated that Union Pacific Railroad Company is concerned with the public manipulating that switch and changing the direction of those tracks. He explained that Union Pacific Railroad Company would like have an opportunity to look at the survey to determine where the property lines are located. Mr. Stone stated that Union Pacific Railroad Company is not in a position to solely oppose the City's project. He explained that they want to work with Mr. Dawson and the City. Mr. Dawson stated that Union Pacific Railroad Company wants to make sure that they are still able to maintain access and use of their property. Mr. David Miller, Manager of Terminal Operations for Union Pacific Railroad Company, 301 State Street, spoke regarding this request. Mr. Miller explained that the survey markers sit within 10 feet of the "Y" track which will restrict access to repair the tracks. Mr. Nunn inquired of what Union Pacific wants the property owner to do to address these concerns. In response, Mr. Stone explained that it is important for Union Pacific Railroad Company to meet with Mr. Dawson and the City to pinpoint the location of the property line. He stated that they want to work together to achieve a mutually agreeable resolution. Mr. Jordan explained that this is a Preliminary PUD Plan that can be subject to change. He stated that a Preliminary PUD Plan gives an idea of the land uses and stipulations. Mr. Jordan explained that this body can move forward tonight however it will be up to you and the developer to work out the property descriptions and boundaries. Mr. Barron explained that this is a Preliminary PUD Plan and the primary purpose is to establish the permitted uses on the property and also the general layout of the development. He stated that it is important to realize that the proposal is to rezone the remainder of the property to PUD and proceed with the development under PUD guidelines. Mr. Barron explained that if the property were zoned one of the traditional zoning districts such as C-2 General Commercial we would not be here this evening to discuss details such as parking, landscaping or anything else associated with the development of the property. He stated that the approval of the Preliminary PUD Plan does not give the future property owners the right to do anything yet because the Final PUD Plan needs to be submitted. Mr. Barron explained that the Final PUD Plan is an administrative review and approval process. He stated that as long as the Final PUD Plan is in conformance with the approved Preliminary PUD Plan the plan does not need to come back before the Planning and Zoning Commission. Mr. Barron explained that there is still time for discussion between the property owner, developer, and affected neighbors regarding specific items that would be shown on the Final PUD Plan. Mr. Hilpert commented that there is time after the Preliminary PUD Plan has been approved to address all of these concerns. He explained that it is the staff opinion that the Commission does not need to continue this matter in order to accommodate Union Pacific Railroad Company's concerns because there is sufficient time available before the plan is finalized. Correspondence was received from Mr. Brian Stone, Thompson Coburn LLP, One US Bank Plaza, St. Louis, Missouri 63131, on behalf of Union Pacific Railroad Company. Mr. Barron gave the Planning Division staff report. Mr. Wade gave the Engineering Division staff report. Mr. Dawson explained that if there is a legal issue of title with Union Pacific Railroad Company that can be addressed, he wants to accommodate their concerns. Minutes/Jefferson City Planning & Zoning Commission July 14, 2011 Mr. Dutoi explained that nothing we do tonight will establish the boundaries or even prejudice where they might be. He stated that there is not a reason to hold this process up because the concerns that have been raised tonight can be worked out later. Chairman Robinett announced that since Mr. Stacey has arrived Ms. Cotten will no longer be a voting member. Mr. Nunn moved and Mr. Jordan seconded to recommend approval to rezone the northern portion of the property, consisting of 0.9 acres, from M-1 to PUD, to the City Council. The motion passed 8-0 with the following votes: Aye: Deeken, Dutoi, George, Jordan, Lester, Nunn, Stacey, Yarnell Mr. Nunn moved and Mr. Jordan seconded to recommend approval of the proposed Preliminary PUD Plan to the City Council with an underlying zoning district of C-2 General Commercial for the purpose of establishing the following permitted uses: a. Offices b. General Retail and Services c. Restaurant (including walk up restaurant) d. Event Space e. Indoor and Outdoor Entertainment f. Brewery or Winery g. Farmer's Market h. Visitors Welcome Center The motion passed 8-0 with the following votes: Aye: Deeken, Dutoi, George, Jordan, Lester, Nunn, Stacey, Yarnell Case No. P11006 — 714 and 716 West High Street; Rezoning. Joint Application filed by Douglas and Cynthia Van Camp, property owners of 714 West High Street, and Joseph Bryan, property owner of 716 West High Street, to rezone 0.41 acres from RA -2 High Density Residential to C -O Office Commercial. The property is located on the northern side of West High Street 250 feet west of Bolivar Street and is described as part of Inlots 278 and 279, Jefferson City, Cole County, Missouri. Mr. Barron described the proposal and explained that this request is for the rezoning of two adjacent properties from RA -2 to C -O. He stated 714 W. High Street is currently used as a law office and 716 W. High Street is currently used as a single family residence. Mr. Barron explained that the owner of the law office intends to acquire the adjacent house and convert it to an office use. He stated that a walkway connection would be constructed between the two structures and the rear parking area of the house is intended to be paved in order to serve the expanded office use. Mr. Barron explained that the applicant has chosen to rezone both properties in order to allow for the expanded office use into the residential house and to unify the zoning designations of the two properties. He stated that the Comprehensive Plan Development Plan Map currently identifies these two properties as being intended for commercial use. Mr. Barron explained that the proposed rezoning would be a continuation of the commercial development trend in the area and is supported by the recommendations of the Comprehensive Plan. Mr. Doug Van Camp, 1118 Moreau Drive, spoke regarding this request. Mr. Van Camp explained that his law office represents injured workers across the state mainly by phone, fax and letters. He stated that the current office space at 714 W. High Street is too small and is proposing to purchase the adjacent property at 716 W. High Street to expand. Mr. Van Camp explained that he intends to pave the rear portion of the property in order to accommodate additional parking. He stated that he intends to maintain the characteristics of the neighborhood and the proposed expansion will not cause an increase in traffic. Minutes/Jefferson City Planning & Zoning Commission July 14, 2011 Page 5 Mr. Joe Bryan, 304 Bolivar Street, spoke regarding this request and explained that he owns property in the immediate neighborhood. Mr. Bryan emphasized that Mr. Van Camp's properties are an asset to the neighborhood and fully supports the rezoning request. No one spoke in opposition to this request and no correspondence was received. Mr. Barron gave the Planning Division staff report. Mr. Stacey moved and Mr. Lester seconded to recommend approval to rezone the property from RA -2 to C -O to the City Council. The motion passed 8-0 with the following votes: Aye: Deeken, Dutoi, George, Jordan, Lester, Nunn, Stacey, Yarnell Mr. Robinett left at 6:15 p.m. and turned the meeting over to Vice Chairman Jordan. 7. Old Business A. Discussion on the Southside Redevelopment Plan Mr. Barron explained that staff distributed a draft of the proposed zoning plan for the South Side area. He stated that the proposed zoning plan is largely based on existing uses and reflects the development trends in the area. Mr. Barron explained that the proposed zoning plan envisions three overlay districts. He stated that Overly District 1 follows Dunklin, Madison and Jefferson Streets and is basically intended for commercial uses. Mr. Barron explained that Overlay District 2 is a mixed use zoning district and would allow for commercial and both single family and multifamily residential uses. He stated that Overlay District 3 would allow for multifamily residential redevelopment. Mr. Barron stated that he is proposing to have a work session at the August 11, 2011 meeting to further discuss the overlay districts. 8. Miscellaneous Reports None. 9. Other Business A. Mr. Barron discussed amending Appendix A to update the Approved Planting List. He explained that two large and one medium tree are proposed to be added to the list. Mr. Barron stated that the Green, White and Blue Ash trees and the Ornamental Pear Trees are proposed to be removed from the list. The proposal will be brought before the Commission at the next meeting. B. Ms. McMillan announced that Livable Streets Advocacy Training will be held on Wednesday, August 10, 2011 from 3:00 p.m. to 7:00 p.m. at the Cole County MU Extension Center. C. Ms. McMillan announced that a retirement reception will be held for Charles Lansford, Interim Director of Community Development, on July 29, 2011 from 10:00 a.m. to 12:00 p.m. in the Boone/Bancroft Room. D. Ms. McMillan announced that a proposal to reorganize the Department of Community Development will be introduced at the July 18, 2011 City Council meeting. She stated that it is proposed to divide the Department of Community Development into the Department of Public Works and the Department of Planning and Development. 10. Adjourn. There being no further business, the meeting adjourned at 6:45 p.m. Respectfully Submitted, a Eric Barron, Assistant Secretary