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HomeMy Public PortalAbout20120510minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION May 10, 2012 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Bob George 7 of 11 Chris Jordan, Vice Chairman 9 of 11 Michael Lester 11 of 11 David Nunn 9 of 11 Dale Vaughan 11 of 11 Chris Yarnell 9 of 11 Bunnie Trickey Cotten, Alternate 10 of 11 COMMISSION MEMBERS ABSENT ATTENDANCE RECORD Jack Deeken 9 of 11 Dean Dutoi 9 of 11 Ralph Robinett, Chairman 8 of 11 EX -OFFICIO MEMBERS PRESENT Rick Mihalevich, City Council Liaison STAFF PRESENT Janice McMillan, Director of Planning & Protective Services Eric Barron, Senior Planner Anne Stratman, Administrative Assistant 1. Call to Order and Introduction of Members, Fac -officio Members and Staff The Vice Chairman, five regular members and one alternate was present. A quorum was present. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Designation of Voting Alternates The Vice Chairman announced that all regular members and Alternate Ms. Cotten are eligible to vote. 3. Adoption of Agenda Mr. Nunn moved and Mr. George seconded to adopt the agenda as printed. The motion passed 6-0 with the following votes: Aye: Cotten, George, Lester, Nunn, Yarnell, Vaughan 4. Approval of Minutes from the Regular Meeting of April 12, 2012 Mr. George moved and Mr. Lester seconded to approve the minutes of the Regular Meeting of April 12, 2012 as written. The motion passed 6-0 with the following votes: Aye: Cotten, George, Lester, Nunn, Yarnell, Vaughan Minutes/Jefferson City Planning & Zoning Commission Page 2 May 10, 2012 S. Communications Received A letter of resignation was received from Mr. Scott Stacey. 6. New Business/Public Hearing Case No. P12006 — Zoning Text Amendments. Amendments to the text of Chapter 35, Zoning, including the following: 1. Modifications to standards for fences, including location standards, height limitations, design standards, and prohibited materials. (Section 35-59. F Standards for Fences and Walls) Mr. Barron explained that staff recommends to allow fences four foot tall in the front yard and fences 10 feet tall behind the front setback line in commercial districts. For residential double frontage lots, allow fences up to six feet tall subject to a 10 feet setback from the right of way line or even with the established build line along the street. Design standards and prohibited materials are also included in the proposed amendment. Ms. McMillan recommended the following changes: 1. In Section 35-59.F.1.d.(3).: No fence shall be made of, in whole or in part, cloth, canvas, sheet metal . 2. In Section 35-59.F.2.b. separate the following paragraph and renumber it as 35-59.F.2.c: For through lots (as defined in section 35-92 and as distinguished from corner lots) fences and walls having a height of six feet or less may extend into the yard area at the rear of the buildina subfect to a minimum 10 foot setback from the right-of-way line or (where houses front said right-of-way, at a setback equal to or greater than houses on adiacent lots, whichever is greater. 3. Section 35-59.F.2.s.d.: Barbed wire, chicken wire and hog wire is pFe#ibitedaxseptOR assesiat;Gn permitted when associated with a legal nonconforming or permitted agricultural activity. 4. Section 35-59.F.2.d.e.: Use of concertina wire is prohibited. 2. Modifications to the maximum size for single family and two family residential garages. (Section 35-40.8.3. b.1) Mr. Barron explained that City staff routinely receive requests for garages that exceed the maximum size allowance. While many of these requests are for small lots where the maximum size is appropriate, some requests are for lots that have sufficient size to accommodate a garage larger than the 1,000 sf limit. Several variances have been granted for garages that exceed the maximum permitted size. He stated that Staff's recommendation is as follows: (1) Lot size of 20,000 sf or more — maximum of 1,250 sf garage; and (2) Lot size of 40,000 sf or more — maximum of 1,500 sf garage. No additional changes were recommended. 3. Modifications to Outdoor Lighting Standards, including establishment of maximum lighting levels for vehicle display lots and areas under canopies and the establishment of late night lighting reductions for parking lots with 4 light poles or more. (Section 3"7.G Outdoor Lighting Standards for Specified Uses) Mr. Barron explained that the current outdoor lighting standards are primarily designed for parking lot lighting. Commercial businesses have requested higher levels of lighting for uses such as vehicle sales lots and underneath vehicle canopies at banks and gasoline stations. He stated that Staffs recommendation is as follows: (1) Canopy lighting and vehicle display lots should be permitted an average of 10 footcandles; (2) Canopy lights should be full cutoff, flush with the ceiling of the canopy; and (3) Large parking lots containing 4 or more light poles should be required to dim Minutes/Jefferson City Planning & Zoning Commission May 10, 2012 Page 3 the lighting by 50 percent after 11:00 P.M. Mr. Barron explained that there is also a proposed modification to Section 35-67 Nonconforming Off -Street Parking Lot to where a building addition would trigger the requirement to comply with the new lighting standards. Ms. McMillan suggested revising the date referenced in Section 35-67 because that section only applies to off-street parking lots that lawfully existed prior to November 21, 1972. She explained that this section was adopted at the time the landscaping and paving requirements were adopted. Ms. McMillan suggested adding a separate section or changing the date. Mr. Barron proposed dividing Section 35-67 in half so that the existing section remains as is and include a new section regarding building additions for parking lots that do not conform to the new requirement for outdoor lighting. 4. Modifications to authorized land uses in zoning districts as follows. (Exhibit 35-28) a. Establishment of Vocational, Technical, Business Schools and Post Secondary Colleges and Universities on a site of less than 5 acres as a permitted use in the C-1, and C-2 districts and a special exception in the C -O, C-3 and M-1 districts. b. Establishment of Print/Copy Shop as a permitted use in the C-1 district. c. Establishment of Contractor and Trade Shops with indoor operations and storage as a permitted use in the M-1 and M-2 districts and Contractor and Trade Shops with indoor operations and outdoor storage as a conditional use in the C-2 district d. Establishment of Dog Grooming with indoor operations as a permitted use in the C-1, C- 2, and C-3 districts. e. Establishment of Motor Vehicle Wash as a permitted use in the C-2 district. Mr. Barron proposed separating Vocational and Technical Schools into its own category in the Land Use Matrix. He explained that vocational and technical Schools would still be permitted in the C-2 district and a Special Exception Use in C -O, C-1, C-3 and M-1 districts. Ms. McMillan commented whether schools need to be a Special Exception Use. She explained that Special Exception Uses are approved by the Planning and Zoning Commission and then referred to Council. Ms. McMillan stated that other types of Special Exception Uses include big box retail and usually require some type of development agreement. Ms. McMillan explained that some business schools have located in an office building and inquired whether we need to require a Special Exception Use process. Mr. Barron explained that the goal is to allow small business schools to be permitted in the C-1 district. He stated that we could change those uses from Special Exception Uses to a Conditional Uses. Mr. Barron explained that Conditional Uses would be heard by the Board of Adjustment. Mr. Barron proposed that business schools on sites less than five acres be a Conditional Use and that vocational and technical schools remain as is. 5. Modifications to off street parking requirements for the following land uses. Restaurants, Drive through Restaurants, Bars/Taverns, Banks, Hotels and Motels. (Exhibit 35-56A) Mr. Barron explained that the current regulations for a restaurant or bar/tavern is one parking space for every three (3) seats. He stated that the recommendation is one space per 100 square feet. Mr. Barron explained that current regulations for drive-through restaurants are one space for every four (4) seats. He stated that the recommendation is also one space per 100 square feet. Mr. Barron explained that parking regulations for hotels are not currently listed in the zoning code. He stated that the recommendation is one space per room plus 75 percent of the required parking for other uses. He stated that banks are also not listed, and the recommendation is one space per 300 square feet. No additional changes were recommended. Minutes/Jefferson City Planning & Zoning Commission May 10, 2012 Page 4 Mr. Nunn moved and Ms. Cotten seconded to recommend approval of the proposed text amendments as revised to the City Council. The motion passed 6-0 with the following votes: Aye: Cotten, George, Lester, Nunn, Yarnell, Vaughan 7. Miscellaneous Reports None. B. Other Business A. Resignation of Mr. Scott Stacey from the Planning and Zoning Commission Vice Chairman Jordan announced that a letter of resignation was received from Mr. Stacey. Ms. McMillan announced that Mr. Vaughan was appointed as a regular member at the May 7, 2012 Council Meeting. She explained that Ms. Cotten will be moved up to a regular member as well. Ms. McMillan stated that the alternate positions will need to be filled as well. B. Planning and Zoning Commission Council Liaison Vice Chairman Jordan recognized Councilman Mihalevich as the new Planning and Zoning Commission Liaison. C. Appointment of Liaison to Environmental Quality Commission Mr. Michael Lester volunteered to serve as the Liaison to the Environmental Quality Commission. Mr. Yarnell moved and Mr. Nunn seconded to appoint Mr. Lester as the Environmental Quality Commission Liaison. The motion passed 6-0 with the following votes: Aye: Cotten, George, Lester, Nunn, Yarnell, Vaughan Ms. McMillan explained that the Environmental Quality Commission will meet on Thursday, May 17, 2012 at 6:30 p.m. She stated that the Recycling Education Program will be a discussion topic on the agenda. 9. Adjourn. There being no further business, the meeting adjourned at 6:09 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary