HomeMy Public PortalAbout20130509minutesMINUTES
JEFFERSON CITY PLANNING AND ZONING COMMISSION
May 9, 2013
5:15 P.M.
COMMISSION MEMBERS PRESENT
Jack Deeken
Dean Dutoi
Chris Jordan, Vice Chairman
Michael Lester
David Nunn
Dale Vaughan
Chris Yarnell
Kevin Thoenen, Alternate
Ron Fitzwater, Alternate
COMMISSION MEMBERS ABSENT
Bob George
Ralph Robinett, Chairman
Bunnie Trickey Cotten, Alternate
EX -OFFICIO MEMBERS PRESENT
Rick Mihalevich, City Council Liaison
Carlos Graham, Alternate City Council Liaison
STAFF PRESENT
Janice McMillan, Director of Planning & Protective Services
Jeremy Cover, Associate City Counselor
Eric Barron, Senior Planner
Shane Wade, Civil Engineer II
Anne Stratman, Administrative Assistant
ATTENDANCE RECORD
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1. Call to Order and Introduction of Members, Ex -officio Members and Staff
The Vice Chairman, six regular members and two alternates were present. A quorum was
present.
2. Presentation — Ms. Jayme Abbott, Community Development Block Grant Program
Ms. Abbott, Neighborhood Services Coordinator, explained that the Housing and Community
Development Act of 1974 (HCDA), authorized HUD to create the CDBG Program. The entitlement
program is for cities in metropolitan areas over 50,000 in population, designated principal cities of
metropolitan statistical areas or urban counties with more than 200,000 people. The City currently
participates in the following programs: (1) Homeowner programs; (2) Neighborhood Improvements;
(3) Public Improvements; and (4) Homeless Prevention.
3. Procedural Matters and Procedures Explained
Mr. Barron explained the procedures for the meeting. The following documents were entered as
exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the
Department of Planning and Protective Services:
The City Code of the City of Jefferson, as amended
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure, Planning & Zoning Commission
Mr. Barron submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings, plans, and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under consideration
Jefferson City Planning & Zoning Commission
May 9, 2013
Page 2
Designation of Voting Alternates
The Vice Chairman announced that all regular members and Alternates Mr. Fitzwater and Mr.
Thoenen were eligible to vote.
4. Adoption of Agenda
Mr. Lester moved and Mr. Nunn seconded to adopt the agenda as printed. The motion passed 8-
0 with the following votes:
Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell
5. Approval of Minutes from the Regular Meeting of April 11, 2013
Mr. Dutoi moved and Mr. Vaughan seconded to approve the minutes of the Regular Meeting of
April 11, 2013 as corrected. The motion passed 8-0 with the following votes:
Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell
The following correction to the March 14, 2013 meeting minutes was noted and made:
Aye: Cotten, Deeken, tutei; George, Jordan, Lester, Thoenen, Vaughan, Yarnell
6. Communications Received
Correspondence was received for Case No. P13006.
7. New Business/Public Hearings
Case No. P13006 — 216 EI Mercado Plaza; Amended Preliminary PUD Plan. Request filed by
Gerard Rockers, property owner, on behalf of Lighthouse Preparatory Academy for an
amendment to a PUD plan to convert the building to a private school. The property is located at
the end of the EI Mercado Plaza cul-de-sac and is described as Part of Lot 6 of El Mercado
Development Section One. (CMPS, Consultant)
Mr. Barron described the proposal and explained that the applicant is requesting approval of an
amended Preliminary PUD Plan in order to convert the subject property to a private school. He
stated that the plan calls for the addition of a gymnasium to the existing building. Mr. Barron
explained that an amendment to the PUD Plan to permit use of the property as a post -secondary
school was approved by the Planning and Zoning Commission on September 8, 2011. He stated
that an additional amendment to add a laundry facility was approved on December 8, 2011 but was
never implemented. Mr. Barron explained that a building addition consisting of a 7,800 square foot
gymnasium is proposed. He stated that in order to accommodate the gymnasium addition, a 2,300
square foot portion of the existing building would be removed.
Mr. Mike Bates, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding
this request. Mr. Bates distributed two (2) visuals depicting the site layout of the subject property.
He explained that there are 85 full time students in Grades 6-12. Mr. Bates stated that this is a
unique situation in that the Lighthouse Preparatory Academy has a combination of home schooled,
as well as, classroom experience. He explained that this building has been vacant for some time
since the proposed laundry business did not proceed.
Mr. Gerard Rockers, BRM 2002 LLC, 210 Kaylor Bridge Road, Centertown, Missouri, spoke
regarding this request and explained that traffic flow while dropping off and picking up students will
not be an issue. He stated that there are approximately 7 to 8 staff members and only 5 to 6
students that drive to school.
Mr. Andy Beshuk, 321 Sterling Price Road, spoke in favor of this request. Mr. Beshuk explained
that he is the School Board Secretary at the Lighthouse Preparatory Academy. He stated that they
are at capacity at their current location. Mr. Beshuk explained that there is a need to stay within the
city limits and have their students and school grow here. He stated that the students are in class on
Tuesday and Thursday and at home the rest of the week.
No one spoke in opposition to this request.
Correspondence in favor of this request was received from Mr. Larry Kolb, 214 Prodo Drive.
Mr. Barron gave the Planning Division staff report.
Jefferson City Planning & Zoning Commission
May 9, 2013
Page 3
Mr. Nunn moved and Mr. Vaughan seconded to recommend approval of the Amended
Preliminary PUD Plan to the City Council with the following conditions:
1. Permitted uses of the property shall be limited to offices, post -secondary education
facilities, commercial laundry facilities, and private schools.
2. Signage shall be in accordance with requirements for properties zoned C-1.
The motion passed 8-0 with the following votes:
Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell
Case No. P13007 — 1206 Boonville Road; Voluntary Annexation. Request filed by City of
Jefferson for a voluntary annexation of 4.87 acres and zoning plan of RC Conservation for
property located to the rear of 1206 Boonville Road described as Part of the SE corner of Section
27, Township 45 North, Range 12 West.
Mr. Barron described the proposal and explained that the purpose of this request is to incorporate
the subject property into the city limits with a RC Conservation zoning designation. He stated that
the property was purchased by the City in conjunction with a sanitary sewer system improvement
project. Mr. Barron explained that the City submitted a petition to annex the property into the city
limits. He stated that the property is in the floodplain and is currently used in an agricultural
manner. Mr. Barron explained that the Planning and Zoning Commission recommends the zoning
for the property whereas the City Council will consider the annexation petition.
No one spoke on this request and no correspondence was received.
Mr. Barron gave the Planning Division staff report.
Mr. Yarnell moved and Mr. Lester seconded to recommend approval of the zoning plan for the
property to be zoned RC Conservation to the City Council. The motion passed 8-0 with the
following votes:
Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell
8. Other New Business
Case No. P13008 — 720 E. High Street; Final Subdivision Plat of Trolley Square
Subdivision. Request filed by Donna Deetz, property owner, for a Final Subdivision Plat of 0.34
acres zoned C-2 General Commercial. The property is located on the south side of West High
Street 300 feet east of Lafayette Street and is described as part of Inlots 514 and 515, Jefferson
City, Missouri. (Bartlett and West, Consultant)
Mr. Barron described the proposal and explained that the final plat was filed in order to combine
two tracts of property into a single lot for the purpose of utilizing it as a single residential property.
He stated that the property owner wishes to construct a detached garage on the vacant portion of
the property to serve the existing house, which would not be permitted unless the two tracts are
combined into one. Mr. Barron explained that the design of the proposed garage needs to reflect
the existing architectural characteristics of the neighborhood. He stated that both properties need to
be established under the same ownership name. Mr. Barron explained that the purpose of this
request is so that the subject lot cannot be sold with just the garage on it.
Ms. Donna Deetz, 720 E. High Street, spoke regarding this request and explained that they have
been fixing up various properties on the east side. She stated that the house at 720 E. High Street
will be their residence. Ms. Deetz explained that since their application was filed both properties
have been established under the same ownership.
No one spoke in opposition to this request and no correspondence was received.
Mr. Wade gave the Engineering Division staff report.
Mr. Barron gave the Planning Division staff report.
Jefferson City Planning & Zoning Commission
May 9, 2013
Page 4
Mr. Vaughan moved and Mr. Dutoi seconded to recommend approval of the final subdivision plat
subject to the following conditions:
1. Compliance with the comments and technical corrections of the Engineering Division.
2. Establishment of both properties under the same ownership name.
3. Finalization of plat prior to introduction to City Council.
The motion passed 8-0 with the following votes:
Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell
Other Business
A. Scheduled Reports
—Environmental Quality Commission
Mr. Lester reported that the Commission continues to focus on the Make Your Mark Campaign
and recycling opportunities. He stated that a resolution was passed for the Share the Road/Bicycle
Route in Jefferson City.
10. Adjourn. There being no further business, the meeting adjourned at 6:18 p.m.
Respectfully Submitted,
Eric Barron, Assistant Secretary