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HomeMy Public PortalAbout20130509minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION May 9, 2013 5:15 P.M. COMMISSION MEMBERS PRESENT Jack Deeken Dean Dutoi Chris Jordan, Vice Chairman Michael Lester David Nunn Dale Vaughan Chris Yarnell Kevin Thoenen, Alternate Ron Fitzwater, Alternate COMMISSION MEMBERS ABSENT Bob George Ralph Robinett, Chairman Bunnie Trickey Cotten, Alternate EX -OFFICIO MEMBERS PRESENT Rick Mihalevich, City Council Liaison Carlos Graham, Alternate City Council Liaison STAFF PRESENT Janice McMillan, Director of Planning & Protective Services Jeremy Cover, Associate City Counselor Eric Barron, Senior Planner Shane Wade, Civil Engineer II Anne Stratman, Administrative Assistant ATTENDANCE RECORD 10 of 10 7 of 10 7 of 10 9of10 7of10 9of10 7 of 10 5of6 5of6 7of10 9of10 8of10 1. Call to Order and Introduction of Members, Ex -officio Members and Staff The Vice Chairman, six regular members and two alternates were present. A quorum was present. 2. Presentation — Ms. Jayme Abbott, Community Development Block Grant Program Ms. Abbott, Neighborhood Services Coordinator, explained that the Housing and Community Development Act of 1974 (HCDA), authorized HUD to create the CDBG Program. The entitlement program is for cities in metropolitan areas over 50,000 in population, designated principal cities of metropolitan statistical areas or urban counties with more than 200,000 people. The City currently participates in the following programs: (1) Homeowner programs; (2) Neighborhood Improvements; (3) Public Improvements; and (4) Homeless Prevention. 3. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Jefferson City Planning & Zoning Commission May 9, 2013 Page 2 Designation of Voting Alternates The Vice Chairman announced that all regular members and Alternates Mr. Fitzwater and Mr. Thoenen were eligible to vote. 4. Adoption of Agenda Mr. Lester moved and Mr. Nunn seconded to adopt the agenda as printed. The motion passed 8- 0 with the following votes: Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell 5. Approval of Minutes from the Regular Meeting of April 11, 2013 Mr. Dutoi moved and Mr. Vaughan seconded to approve the minutes of the Regular Meeting of April 11, 2013 as corrected. The motion passed 8-0 with the following votes: Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell The following correction to the March 14, 2013 meeting minutes was noted and made: Aye: Cotten, Deeken, tutei; George, Jordan, Lester, Thoenen, Vaughan, Yarnell 6. Communications Received Correspondence was received for Case No. P13006. 7. New Business/Public Hearings Case No. P13006 — 216 EI Mercado Plaza; Amended Preliminary PUD Plan. Request filed by Gerard Rockers, property owner, on behalf of Lighthouse Preparatory Academy for an amendment to a PUD plan to convert the building to a private school. The property is located at the end of the EI Mercado Plaza cul-de-sac and is described as Part of Lot 6 of El Mercado Development Section One. (CMPS, Consultant) Mr. Barron described the proposal and explained that the applicant is requesting approval of an amended Preliminary PUD Plan in order to convert the subject property to a private school. He stated that the plan calls for the addition of a gymnasium to the existing building. Mr. Barron explained that an amendment to the PUD Plan to permit use of the property as a post -secondary school was approved by the Planning and Zoning Commission on September 8, 2011. He stated that an additional amendment to add a laundry facility was approved on December 8, 2011 but was never implemented. Mr. Barron explained that a building addition consisting of a 7,800 square foot gymnasium is proposed. He stated that in order to accommodate the gymnasium addition, a 2,300 square foot portion of the existing building would be removed. Mr. Mike Bates, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding this request. Mr. Bates distributed two (2) visuals depicting the site layout of the subject property. He explained that there are 85 full time students in Grades 6-12. Mr. Bates stated that this is a unique situation in that the Lighthouse Preparatory Academy has a combination of home schooled, as well as, classroom experience. He explained that this building has been vacant for some time since the proposed laundry business did not proceed. Mr. Gerard Rockers, BRM 2002 LLC, 210 Kaylor Bridge Road, Centertown, Missouri, spoke regarding this request and explained that traffic flow while dropping off and picking up students will not be an issue. He stated that there are approximately 7 to 8 staff members and only 5 to 6 students that drive to school. Mr. Andy Beshuk, 321 Sterling Price Road, spoke in favor of this request. Mr. Beshuk explained that he is the School Board Secretary at the Lighthouse Preparatory Academy. He stated that they are at capacity at their current location. Mr. Beshuk explained that there is a need to stay within the city limits and have their students and school grow here. He stated that the students are in class on Tuesday and Thursday and at home the rest of the week. No one spoke in opposition to this request. Correspondence in favor of this request was received from Mr. Larry Kolb, 214 Prodo Drive. Mr. Barron gave the Planning Division staff report. Jefferson City Planning & Zoning Commission May 9, 2013 Page 3 Mr. Nunn moved and Mr. Vaughan seconded to recommend approval of the Amended Preliminary PUD Plan to the City Council with the following conditions: 1. Permitted uses of the property shall be limited to offices, post -secondary education facilities, commercial laundry facilities, and private schools. 2. Signage shall be in accordance with requirements for properties zoned C-1. The motion passed 8-0 with the following votes: Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell Case No. P13007 — 1206 Boonville Road; Voluntary Annexation. Request filed by City of Jefferson for a voluntary annexation of 4.87 acres and zoning plan of RC Conservation for property located to the rear of 1206 Boonville Road described as Part of the SE corner of Section 27, Township 45 North, Range 12 West. Mr. Barron described the proposal and explained that the purpose of this request is to incorporate the subject property into the city limits with a RC Conservation zoning designation. He stated that the property was purchased by the City in conjunction with a sanitary sewer system improvement project. Mr. Barron explained that the City submitted a petition to annex the property into the city limits. He stated that the property is in the floodplain and is currently used in an agricultural manner. Mr. Barron explained that the Planning and Zoning Commission recommends the zoning for the property whereas the City Council will consider the annexation petition. No one spoke on this request and no correspondence was received. Mr. Barron gave the Planning Division staff report. Mr. Yarnell moved and Mr. Lester seconded to recommend approval of the zoning plan for the property to be zoned RC Conservation to the City Council. The motion passed 8-0 with the following votes: Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell 8. Other New Business Case No. P13008 — 720 E. High Street; Final Subdivision Plat of Trolley Square Subdivision. Request filed by Donna Deetz, property owner, for a Final Subdivision Plat of 0.34 acres zoned C-2 General Commercial. The property is located on the south side of West High Street 300 feet east of Lafayette Street and is described as part of Inlots 514 and 515, Jefferson City, Missouri. (Bartlett and West, Consultant) Mr. Barron described the proposal and explained that the final plat was filed in order to combine two tracts of property into a single lot for the purpose of utilizing it as a single residential property. He stated that the property owner wishes to construct a detached garage on the vacant portion of the property to serve the existing house, which would not be permitted unless the two tracts are combined into one. Mr. Barron explained that the design of the proposed garage needs to reflect the existing architectural characteristics of the neighborhood. He stated that both properties need to be established under the same ownership name. Mr. Barron explained that the purpose of this request is so that the subject lot cannot be sold with just the garage on it. Ms. Donna Deetz, 720 E. High Street, spoke regarding this request and explained that they have been fixing up various properties on the east side. She stated that the house at 720 E. High Street will be their residence. Ms. Deetz explained that since their application was filed both properties have been established under the same ownership. No one spoke in opposition to this request and no correspondence was received. Mr. Wade gave the Engineering Division staff report. Mr. Barron gave the Planning Division staff report. Jefferson City Planning & Zoning Commission May 9, 2013 Page 4 Mr. Vaughan moved and Mr. Dutoi seconded to recommend approval of the final subdivision plat subject to the following conditions: 1. Compliance with the comments and technical corrections of the Engineering Division. 2. Establishment of both properties under the same ownership name. 3. Finalization of plat prior to introduction to City Council. The motion passed 8-0 with the following votes: Aye: Deeken, Dutoi, Fitzwater, Lester, Nunn, Thoenen, Vaughan, Yarnell Other Business A. Scheduled Reports —Environmental Quality Commission Mr. Lester reported that the Commission continues to focus on the Make Your Mark Campaign and recycling opportunities. He stated that a resolution was passed for the Share the Road/Bicycle Route in Jefferson City. 10. Adjourn. There being no further business, the meeting adjourned at 6:18 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary