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HomeMy Public PortalAbout20130912minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION September 12, 2013 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Jack Deeken 4 of 4 Dean Dutoi 3 of 4 Bob George 2 of 4 David Nunn 4 of 4 Ralph Robinett, Chairman 4 of 4 Dale Vaughan 3 of 4 Chris Yarnell 3 of 4 Bunnie Trickey Cotten, Alternate' 3 of 4 "Arrived Late COMMISSION MEMBERS ABSENT Chris Jordan, Vice Chairman 2 of 4 Michael Lester 3 of 4 Ron Fitzwater, Alternate 1 of 4 Kevin Thoenen, Alternate 1 of 4 EX -OFFICIO MEMBERS PRESENT Rick Mihalevich, City Council Liaison STAFF PRESENT Janice McMillan, Director of Planning & Protective Services Jeremy Cover, Associate City Counselor Eric Barron, Senior Planner Shane Wade, Civil Engineer II Anne Stratman, Administrative Assistant 1. Call to Order and Introduction of Members, Ex -officio Members and Staff The Chairman, six regular members and one alternate was present. A quorum was present. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Designation of Voting Alternates The Chairman announced that all regular members and alternate Ms. Cotten were eligible to vote. 3. Adoption of Agenda Mr. Barron requested to reorder the agenda in order to vote on Case No. P13014 first and Case No. P13013 second. Mr. Cover requested to add the re -approval of the July 18, 2013 minutes to the agenda. Mr. Nunn moved and Mr. George seconded to adopt the agenda as amended and reordered. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Yarnell Minutes/Jefferson City Planning & Zoning Commission September 12, 2013 Page 2 4. Re -Approval of Minutes from the Regular Meeting of July 18, 2013 At the July meeting, Mr. Dutoi explained that he was shown as making a motion in the minutes of the July meeting but is listed as being absent. After additional review by Ms. Stratman, Mr. Dutoi was absent at the July 18, 2013 meeting. His name is listed within the portion of the minutes making a correction to the minutes of the previous meeting on June 13, 2013. Mr. Dutoi moved and Mr. Vaughan seconded to reapprove the minutes of the Regular Meeting of July 18, 2013 as presented. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Yarnell Approval of Minutes from the Regular Meeting of August 8, 2013 Mr. Dutoi moved and Mr. Yarnell seconded to approve the minutes of the Regular Meeting of August 8, 2013 as written. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Yarnell 5. Communications Received No correspondence was received. 6. New Business/Public Hearings Case No. P13013 — 849 Stoneridge Parkway; Special Exception Permit. Request filed by Land Development Company, property owner, Frank Twehous, authorized representative, on behalf of Sam's Club, applicant, for a Special Exception Permit for a 136,454 sf general retail building and gas station. The property is located on the east side of the future extension of Stoneridge Parkway in the Stoneridge Village shopping center 1,500 feet south of Missouri Boulevard. The property is described as part of the Northeast Quarter of the Southeast Quarter of Section 10 and part of the Northwest Quarter of the Southwest Quarter of Section 11, Township 44 North, Range 12 West, Jefferson City, Missouri (Central Missouri Professional Services, Consultant). New Business Case No. P13014 — Revised Preliminary Plat and Final Subdivision Plat of Stoneridge Village Subdivision, Section Three. Application filed by Land Development Company, property owner, for a Revised Preliminary Plat for Stoneridge Village Subdivision (Phase 2) and a Final Subdivision Plat of 19.28 acres consisting of 1 lot. The property is zoned C-2 General Commercial and is located on the east side of the future extension of Stoneridge Parkway 1,500 feet south of Missouri Boulevard. The property is described as part of the Northeast Quarter of the Southeast Quarter of Section 10 and part of the Northwest Quarter of the Southwest Quarter of Section 11, Township 44 North, Range 12 West, Jefferson City, Missouri (Central Missouri Professional Services, Consultant). Mr. Barron described the proposal and explained that a special exception permit is required because the proposed retail building is more than 100,000 square feet. He stated that the original preliminary subdivision plat for Stoneridge Village Phase 2 was approved by the Commission in 2008. Mr. Barron explained that the purpose of the revised preliminary plat is to change the alignment of Stoneridge Parkway and Hard Rock Drive to accommodate the development plan. He stated that the final plat proposes a one lot subdivision for the location of the Sam's Club. Mr. Barron explained that the required findings for the special exception permit under the review criteria appear to be met. Mr. Paul Samson, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding this request. He distributed the following visuals: (1) development plan for Stoneridge Village, Section Three; and (2) layout depicting the location of the proposed Sam's Club. Mr. Samson explained that Stoneridge Village, Section Three will allow for the construction of a proposed Sam's Club on a one (1) lot subdivision and right-of-way. He stated that the proposed Sam's Club will be located west of Menard's and south of Dick's Sporting Goods. Mr. Samson explained that Hard Rock Drive will be extended to the west and Stoneridge Parkway will be extended to the south to eventually connect with West Edgewood Drive. He stated that a double Minutes/Jefferson City Planning & Zoning Commission September 12, 2013 Page 3 lane roundabout will be constructed at the intersection of Stoneridge Parkway and Hard Rock Drive. Mr. Samson explained that a traffic study was completed as a part of the development process. He stated that sidewalks will be constructed on both sides of Hard Rock Drive and Stoneridge Parkway. He stated that parking will be prohibited on both sides of Hard Rock Drive and Stoneridge Parkway. Mr. Samson explained that all stormwater will be directed to an existing stormwater detention basin located at the intersection of Stadium Boulevard and Hard Rock Drive. Mr. Rick Rohlfing, BFA, Inc., 103 Elm Street, Washington, MO spoke regarding this request and explained that in addition to the Sam's Club store a gas station on the northwest portion of the site is proposed as a part of this development. He stated that a sidewalk is proposed along the frontage of the building and will be colored and scored to distinguish it from the roadways. Mr. Rohlfing explained that a sidewalk is also proposed to extend from the front of the store to Hard Rock Drive to the south and Stoneridge Parkway to the east. He stated that a bus stop is planned along Stoneridge Parkway. Mr. Rohlfing explained that the landscaping and bufferyards meet code requirements. He stated that the landscaping trees required on the eastern property line will be relocated to more visible areas on the site. Mr. Rohlfing explained that there will be 216 trees on the site. He stated that the parking lot shading coverage is approximately 27 percent which exceeds the requirement of 25 percent. Mr. Rohlfing explained that 549 parking spaces are proposed which is the same amount of parking spaces required by Sam's Club throughout the United States. He stated that as part of the community space requirement for a special exception permit park benches will be located along the western side of the building and along an internal sidewalk and planters will be located along the western side of the building. Mr. Rohlfing explained that a typical new store should provide 150 to 175 full-time and part-time positions. Mr. Robert Klemple, SGA Design Group, 105 NW 2nd Street, Suite 307, Bentonville, AR spoke regarding this request and explained that one challenge was to adhere to the requirements of a special exception permit since the proposed building exceeded the 100,000 square foot requirement. He stated that the proposed store will be compatible with the color palette and fagade of surrounding businesses. Mr. Klemple explained that the proposed Sam's Club store will consist of a general merchandise area, pharmacy, vision center, tire and rotation area. He stated that the monument signs will be located at the Stoneridge Parkway entrance and the Hard Rock Drive entrance. Mr. Klemple explained that two monument signs are planned on the property. He stated that signage on the existing Stoneridge Village commercial development signs on Missouri Boulevard and Stadium Boulevard are planned as well. Mr. Heath Clarkston, Home Builders Association, 101 E. High Street spoke in support of this project. Mr. Clarkston stated that this is a great project for the community. No one spoke in opposition and no correspondence was received. Mr. Barron gave the Planning Division staff reports. Mr. Wade gave the Engineering Division staff reports. Mr. Vaughan commented that Mr. Rohlfing mentioned that that the proposed development did not meet the parking requirements. Mr. Barron explained that the number of parking spaces that they are providing technically does not meet the code requirements. He stated that Mr. Rohlfing has provided an explanation of why the number of spaces is adequate. Mr. Barron suggested including a statement pertaining to the number of parking spaces in the motion for the Special Exception Permit. Mr. Samson concurred with staff comments and recommendations. Mr. Vaughan moved and Mr. Nunn seconded to approve the Revised Preliminary Plat for Stoneridge Village Subdivision Phase Two, subject to staff recommendations. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Yarnell Minutes/Jefferson City Planning & Zoning Commission September 12, 2013 Page 4 Mr. Vaughan moved and Mr. Nunn seconded to recommend approval of the Final Subdivision Plat of Stoneridge Village Subdivision Section Three to the City Council, subject to staff recommendations. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Yarnell Mr. Vaughan moved and Mr. Dutoi seconded to recommend approval of the Special Exception Use Permit including the proposed number of parking spaces as shown on the plan and the modification to the bufferyard to the City Council. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Yarnell 7. Other Business A. Scheduled Reports —Environmental Quality Commission No report was presented, as Mr. Lester was absent. 8. Adjourn. There being no further business, the meeting adjourned at 6:15 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary