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HomeMy Public PortalAbout20090702minutesUSS JEFFERSON CITY SUBMARINE COMMITTEE JULY 2, 2009 Committee Members in attendance: George Bruss, Chairman, Ed Irwin, Vice Chairman, Herman Smith, Senior Member, and John O’Connell, Secretary. Guest: Steve Schlueter, City Finance Director, Steve Rasmussen, City Administrator, Melody Green, Consultant for events and logistics and Rich Koon, City Council Representative. Call to Order: Ed Irwin called the meeting to order at 4:50 PM. Roll Call: All members were present including the newly designated City Council Representative, Rich Koon. Motion: Steve Schlueter presented a motion to accept the meeting notes from the April 16, 2009 meeting. The motion was accepted and passed. Finance Report: Steve Schlueter presented members with a print out of the current budget summary. As of this date none of the allotted $2000.00 expenditure for the use of returning crew members to Jefferson City for the Submarine Ball dated August 22, 2009 have been spent. A motion to accept the budget was made by John O’Connell and seconded by George Bruss. Mr. Schlueter also pointed out that the USS Jefferson City; domain name would be expiring 10-2009. A motion was made by George Bruss and seconded by John O’Connell to renew the domain name for five years and the fee would be paid from the trust fund. Discussion of the USS Jefferson City Submarine 2009 Visit: Melody Green has at the request of Ed Irwin has volunteered to help coordinate the crew visit. She indicated that the crew was due to arrive on Wednesday August 19th At the St. Louis Airport. The group will include the Captain, Chief of the Boat, and six other enlisted men. SubPac will pay for the travel expenses for four of the crewmembers and the vehicle rental for transportation to Jefferson City from the St. Louis airport. However, once the crew arrives they are required to park the rental vehicles and further transportation will be provided locally. Melody said that the Sub committee would pick up the travel expenses for the other four-crew members. Also, an invitation was extended for spouses of crewmembers to attend but there didn’t seem to be much interest. George Bruss stated that he would contact Mike Kehoe and try to arrange a loaner van for transportation and Melody stated that she would also provide her personal vehicle, which is a large SUV. Melody said that she has tentative arrangement for housing of five of the crewmembers but was still looking for accommodations for the other three. Melody has also arranged through Alan Mudd for the crew to teach a physics class at the high school on Thursday, help paint the Boys and Girls Club and assist Habitat for Humanity. Friday she would like to have time for the crew to visit the Capitol. Friday evening she suggested that the crew have dinner at the American Legion Hall on Tannerbridge Rd. Review and discussion of the by-laws: Ed Irwin proposed a Change to the by-laws for committee members that would remove the term limits, remove the relationship requirements, and remove the residency requirements. The thinking behind this was to allow an opportunity for a more diverse committee membership. The present wording of Sec. 7-291, Sub Sec. A, item #2, states that “Five shall be citizens of the city who have served in the Navy, Marines, Coast Guard, or Merchant Marines.” After some discussion with the City Administrator, Steve Rasmussen, it was decided to have the city attorney review the possibility of removing the term limits all together and changing the residency requirement to anyone who lives in Cole County or any adjoining County. Also, to remove the relationship requirement, this requires members to have served in one of the Armed Services. Additionally, it was decided that item #4, which allows for two ex-officio members no longer applies and should be removed. This proposal will be reviewed by one of the City’s legal team and then reviewed by the committee for submission to the City Council for action. Old Business: No Old Business was brought up. New Business: George Bruss stated that there would not be any representatives at the Submarine Ball from the USS Topeka as they will be deployed during that time. Ed Irwin was still working on contacts with the USS Columbia to see if they had any interest in sending representatives to the Submarine Ball. Steve Schlueter also mentioned that there may be a need to find additional funding for the trust since the life of the boat has been extended from 20 years to 30 years. He stated that he would contact, Mr. Hal Dulle, with the Marine Corp League and see if they would consider doing a BBQ fund raiser for the USS Jefferson City. Ed Irwin suggested that we might consider another meeting in early August to go over any additional information or issues concerning the Submarine Ball. Also hoping that Sam Bushman would be able to attend as he is coordinating the Submarine Ball. Adjournment; At 5:45 PM a motion to adjourn was made by Herman Smith and seconded by George Bruss.