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HomeMy Public PortalAbout20120919minutesUSS JEFFERSON CITY SUBMARINE COMMITTEE SEPTEMBER 19, 2012 MINUTES Call to Order: At 5:15 PM the meeting was called to order by Chairperson Melody Green. Roll Call: Roll call was taken by Secretary, John O'Connell. Those present are Chairperson, Melody Green, Vice Chairman, Mike Ryno, Secretary, John O'Connell, Visit Coordinator, Marti Thruston, Ivan Turner, and Hal Dulle. Approval of September 12, 2012 meeting minutes: The minutes from the previous meeting were provided to all present. They were reviewed by all. Hall Dulle made a motion to approve the meeting minutes as presented, that motion was seconded by Mike Ryno and carried by the committee. Planning for the Crew visit October 17th-21st: Marti Thruston presented the committee with an updated Itinerary. Melody Green indicated that she was contacted by Unilever and firmed up the tour of the facility for Monday October 21st at 2:00 PM. Also, she is working on contacting one of the Governor's Mansion docents to hopefully schedule a tour for Friday October 19th at 3:30PM. Hal Dulle said he would contact the school officials at Lewis & Clark, middle school and schedule a crew leadership class on Friday October 19th 1:30-2:30PM. Marti Thruston confirmed that the crew would be working at the Marine's home on Saturday October 20th and she has the address. Hal Dulle stated that he would arrange for the crew to have a lunch meeting on Monday October 22nd at the other Rotary Club. Mike Ryno said that the Navy Club Ship 5 wants to provide a pizza dinner for the Crew on Monday evening at the American Legion Hall. A possible visit to the VFW was discussed but put on hold. Mike Ryno and Ivan Turner talked about contacting the owner of the old time Trolley to see if there could be a City tour provided on the old Trolley for the crew. Marti Thruston was going to contact the media to do some coverage of the crew visit and their activities. Melody Green was going to make contact with the News Tribune to follow the event. Discuss 20th Anniversary Celebration: Marti Thruston has spoken with Danny Farmer who has agreed to cater the celebration dinner and has asked that as part of the menu is his famous pork chops and mashed potatoes. Hal Dulle said that he would contact Danny Farmer and firm up the menu and discuss a cost per person. Marti Thruston said she needs a deposit of $200.00 to complete the contract talks with the owners of the Capital Ritz. Melody Green stated that she would secure the deposit from the trust fund. Also, Capital Ritz will provide the cash bar for the event. Discussion moved to the topic of the invitations. Marti Thruston presented the group with a draft of an invitation. Some discussion was entertained about including a back ground water mark of the ship's emblem or some other appropriate background. It was decided that the invitations should go out as soon as possible to allow for invitees to respond and for the planning of the caterer's number and the Capital Ritz count. The list of invitees was discussed and various proposals were presented. Marti and Melody were to finalize a list for formal invitations and have that ready by the next meeting. It also was decided that RSVP should be returned by October 11th at the latest. Ivan Turner suggested that he could contact JCTV and ask them to run a promo of the celebration invitation. Melody was going to contact the newspaper to run an add inviting the public to the celebration event. The add would run September 30th, October 3 and October 7. Also Melody will be on the radio to promote the event on September 29th and October 6th, KWOS on the Air with Hal Dulle. She additionally is going to contact Warren Krech of KWOS and ask him to do a periodic promo of the event. Old Business: None New Business: None Next Meeting Date: It was decided that a follow up meeting would be scheduled on Tuesday September 25th at 5:15PM at City Hall. Adjournment: Melody Green asked for a motion to adjourn. Hal Dulle made the motion and it was seconded by John O'Connell. The meeting was adjourned at 6:05 PM.