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HomeMy Public PortalAbout20170816DAMSBODminutes TIDA/MS BOD approved: 9/27/17 Page 1 of 2 TYBEE ISLAND DEVELOPMENT AUTHORITY / MAIN STREET BOARD OF DIRECTORS MONTHLY MEETING Meeting Minutes: August 16, 2017 Vision: To improve the quality of life for those that live, work, and visit Tybee Island and enhance the cultural experience while preserving the community's barrier island heritage. The Mission of the Tybee Island Development Authority / Main Street Program is to: - facilitate efforts to revitalize, redevelop, and enhance that which improves the quality of life; - create a sense of place and improve the quality of life for residents, business owners, and visitors using the Main Street Four Point Approach; - encourage quality economic growth and development while preserving Tybee Island's unique architectural and community heritage; - support and encourage the arts as a cultural endeavor and economic engine on the Island. ATTENDANCE (Present) Director: Sarah Bernzott, Marianne Bramble, Vicki Hammons, Julie Livingston, Ted Lynch Ex-Officio Director: Melissa Memory, Kelly Swope, Melissa Turner Program City Staff: Chantel Morton (Absent) Director: Diane Kaufman, Steve Kellam Ex-Officio Director: Angela Caldwell CALL TO ORDER Ted called the meeting to order at 6:10pm. DEVELOPMENT AUTHORITY / MAIN STREET BOARD OF DIRECTORS MINUTES Motion was made by Marianne, which was seconded by Sarah, to approve the minutes of the Tybee Island Development Authority / Main Street Board of Directors May 17, 2017 meeting. Motion carried. COMMITTEE UPDATES Organization Chantel reported that she is working on updating the work plan in accordance with the National Main Street Center’s transformation format and with reference to the city’s master plan. Business Assistance Ted announced that A Touch of Tybee is having a closeout sale. A new business will be moving in that location soon. Ted will talk with the owner about the Program and the resources available. Ted and Chantel presented a request by the Clerk of Council for the board to consider allowing the United States Coast Guard at the Tybee Station to be eligible for a Locals Appreciation Card (LAC). Ted has reached out to merchants that honor the card for input and it has been favorable. Directors discussed the LAC policy and possible updates to allow the USCG to participate such as having the Clerk provide a list of eligible individuals and that the card would be non-transferable. Motion was made by Marianne, which was seconded by Vicki, to proceed with developing a written policy for the USCG to be eligible for a Locals Appreciation Card that can be reviewed at the next meeting. Motion carried. Ted requested input for the next Merchant Meetup. Directors agreed to hold the 4th Quarter Merchant Meetup on October 24 from 9am until 10:30am in room 6 at the Old School Complex. The focus for the meetup will be on Small Business Saturday and the holiday season. TIDA/MS BOD approved: 9/27/17 Page 2 of 2 Discussion ensued regarding proposal components to present to the Mayor and City Council for employee parking. Directors agreed that the proposal should also address their suggestions for employee housing options and possible public shuttle/bus service. All agreed that they would like to meet with the City Manager at the next board meeting to review an overall plan for employee recruitment and retention and to have him provide his priorities for the city, which can utilize the authority powers of the Program. Design Vicki presented updates to the Façade Improvement Grant application based on the recommendations made at the last design committee meeting. Melissa M. reviewed the guidelines provided for historic versus non-historic commercial building improvements. Vicki confirmed that the Historic Preservation Commission will be asked to review for board consideration the grant requests for historic buildings and the design committee will review for board consideration other requests. Motion was made by Vicki, which was seconded by Marianne, to approve the revised Façade Improvement Grant application as presented. Motion carried. Sarah requested that an approval contract for grant recipients be developed that includes details which addresses maintenance and tenant changes. Chantel requested that Directors send her comments, suggestion and/or questions about the property maintenance code information they previously received so she can compile for the Community Development Director. Promotions Sarah confirmed that there was a promotions committee meeting and she will meet with Melissa T. and Chantel to gather the information discussed. Chantel and Sarah reviewed ideas for decorating the Christmas tree the Saturday after Thanksgiving. Sarah reviewed the schedule and confirmed set performances for the December 1 Lights on for Tybee Celebration. Directors discussed possible dance studio options in light of Gretchen Greene not being available this year. Kelly and Sarah confirmed they will coordinate with Chantel for Small Business Saturday and Community of Caring merchant participation and supply distribution. Sarah confirmed she is assisting Chantel with the December 2 Christmas Parade this year and is already contacting groups to participate. Marianne confirmed that the Arts Association is hosting House of the Christmas Mouse again this year on parade day. DEVELOPMENT AUTHORITY PROPOSAL OF PROJECTS FOR THE CITY Chantel confirmed that Kelly, Vicki and Ted attended the July 27 City Council meeting. Vicki confirmed that she and Ted presented the proposals reviewed at the November board meeting, as requested. The Mayor and City Council were receptive to the concepts, inquired about acquiring properties and the process, and suggested that the Program’s next proposed budget include project costs. Discussion ensued regarding housing and property management and renovations and drafting an example of an Intergovernmental Agreement or a Memo of Understanding. BUDGET UPDATE Chantel confirmed that the Program’s budget is on track. Expenses to cover training opportunities for directors are included in the budget. The cost to attend the upcoming Main Street 101 workshop being hosted by the Office of Downtown Development at the Post Theater in October will be covered for directors that confirm they will be attending. Sarah and Kelly are planning to attend the upcoming Development Authority board member training in Darien on August 31. OTHER BUSINESS/NEWS N/A ADJOURN The meeting adjourned at 7:30pm.