HomeMy Public PortalAbout2600.2 - Business and Financial Services - Real Estate Management - Vending Machines on City PropertyOffice of Business and Financial Services
Real Estate Management Section 2600.2
Policies and Procedures Manual Page 1
2600.2 SUBJECT: VENDING MACHINES ON CITY PROPERTY
:1 OBJECTIVE:
The purpose of this policy is to establish procedures to govern the placement of
vending machines on City property and to establish how proceeds from their
operation are to be spent.
:2 AUTHORITY:
This procedure amended by City Council April 11, 2011.
:3 DIRECTION:
The Chief Financial Officer, as an appointed official, serves at the pleasure of
and receives direction from the Mayor.
:4 FUNCTIONS:
A. Introduction
City government, as an institution, has multiple partners including
citizens, taxpayers, businesses, visitors, employees, and other
governments. As a major institutional, economic, and service force in the
region, it is important that the City strengthen relationships with its
partners by adopting a clear and comprehensive set of policies and
procedures.
Furthermore the integrity of the City of Orlando is of utmost importance,
and adopting a set of policies is a key element to maintain this integrity.
The purpose of this policy is to establish procedures to govern the
placement of vending machines on City property and to establish how
proceeds from their operation are to be spent.
B. Definitions
1. Vending Machines, as used in this policy, will include any
machine, device or equipment used to distribute, dispense, or
issue any commodity, item or items.
2. Service shall be defined as the repair and maintenance of
vending machines.
3. Supplies shall be defined as merchandise furnished and placed in
vending machines for sale.
C. Policies
Office of Business and Financial Services
Real Estate Management Section 2600.2
Policies and Procedures Manual Page 2
1. Vending Machines may be placed on City property by a
commercial vendor under a City contract. Real Estate
Management shall be responsible for agreements for Vending
Machines owned and serviced commercially and placed on City
property, unless otherwise exempted by this procedure..
2. Under the following conditions a Vending Machine is exempted
from this policy:
1. Vending Machines that are permitted and controlled
under an authorized concession agreement.
2. Vending Machines that are in such situations or
locations where, in the judgment of the Chief Financial
Officer, it would be impractical to centralize its control.
This exemption applies only to oversight by the Real
Estate Management Division; all other provisions of this
policy shall still apply.
3. Revenue earned from the operation of Vending Machines on
City property shall be segregated from other revenue and shall be
designated for purposes that directly benefit City employees.
Revenue and expenses associated with Vending Machines are
subject to all applicable laws and policies governing the receipt
and expenditure of City funds.
4. Departments and employees are prohibited from separately
entering into any agreement for a Vending Machine that is
located on City property. Departments and employees are also
prohibited from separately sharing or benefitting from the
proceeds or profits from a Vending Machine located on City
property.
:5 FORMS:
None.
:6 COMMITTEE RESPONSIBILITIES:
None.
:7 REFERENCE:
City Council Minutes, December 9, 1968, Item 15; April 25, 1971, Item 58.
Procedure rescinds Procedure Section 301.5 in its entirety; amended January 27,
1975, Item 23, amended August 18, 1975, Item 26; reviewed and found current
July 18, 1977, Item 26; amended November 21, 1977, Item 5. Procedure
amended October 21, 1985, Item 16, A-11, rescinds Section 314.6 in its entirety.
Office of Business and Financial Services
Real Estate Management Section 2600.2
Policies and Procedures Manual Page 3
Procedure amended August 15, 1988, Item 14, A-13; amended July 26, 1993;
amended April 17, 2000, Item 3-D; amended September 15, 2003; policy section
# changed from 191.6, April 2004; amended April 11, 2011.
:8 EFFECTIVE DATE:
This procedure effective April 11, 2011.